5 Great Job Shadow Email Templates To Copy & Paste

Sending a job shadow request is your first move in landing a great opportunity. The email you send is your first impression, so making it count is key.

Working from a template simplifies the process. It provides a solid foundation, letting you craft a polished and professional request without starting from scratch.

Tips for Writing Job Shadow Emails

• Do your research. Generic emails get deleted. Show you’re specifically interested in them or their company. Mention a recent project, an article they wrote, or something you admire about their work. This proves you’re not just spamming every professional in your city.
• Make it incredibly easy for them. Busy people appreciate efficiency. Propose a few specific dates or a time frame, and mention you’re flexible. Keep the email short and to the point. They should be able to understand your request in under 30 seconds.
• Be clear about your ask. What do you hope to gain? Tell them you want to understand the day-to-day of their role or see how their team collaborates. This shows you’ve thought about the opportunity and helps them structure the day if they agree.
• Write a great subject line. This is your first impression. Make it count. A simple, direct subject like “Job Shadow Inquiry: [Your Name]” or “Question from a [Your Major] Student” is perfect. It’s professional and tells them exactly what the email is about.

Types of Job Shadow Email Templates We Will Cover

1. Request for Job Shadow Email Template
2. Thank You for Shadowing Email Template
3. Follow-Up After Shadowing Email Template
4. Confirming Shadowing Details Email Template
5. Declining Shadowing Invitation Email Template

5 Job Shadow Email Templates

1) Request for Job Shadow Email Template

<template>

Subject: Job Shadow Inquiry: [*Your Name*]

Dear [*Mr./Ms./Mx. Last Name*],

My name is [*Your Name*], and I am a [*Your Year/Major/Profession*] with a strong interest in [*Their Industry/Field*]. I'm writing to you today to respectfully request the opportunity to job shadow you for a day.

I've been following your work at [*Their Company Name*] for some time, and I was particularly impressed by [*mention a specific project, article, or achievement*]. Your approach to [*specific skill or area*] is something I greatly admire and hope to learn more about as I plan my own career path.

I am eager to gain a deeper understanding of the day-to-day responsibilities of a [*Their Job Title*]. I am available on [*list a few specific dates, e.g., Mondays and Wednesdays in May*] and am flexible to work around your schedule. I have attached my resume for your reference.

Thank you for your time and consideration. I look forward to hearing from you.

Sincerely,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your LinkedIn profile or portfolio*]

</template>

2) Thank You for Shadowing Email Template

<template>

Subject: Thank you for the shadowing opportunity

Dear [*Mr./Ms./Mx. Last Name*],

Thank you again for the opportunity to shadow you on [*Date of Shadowing*]. I appreciate you taking time out of your schedule to host me at [*Their Company Name*].

The experience was incredibly insightful. I particularly valued learning about [*mention a specific task, project, or conversation*]. Observing how you handle [*mention a specific responsibility or skill*] has given me a practical understanding of the role and solidified my interest in [*Their Industry/Field*].

Thank you once more for your time and for sharing your expertise. I hope we can stay in touch.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your LinkedIn profile or portfolio*]

</template>

3) Follow-Up After Shadowing Email Template

<template>

Subject: Following up: Job Shadow on [*Date of Shadowing*]

Dear [*Mr./Ms./Mx. Last Name*],

I hope this email finds you well. I'm writing to follow up on my job shadowing experience with you on [*Date of Shadowing*] at [*Their Company Name*].

Since my visit, I've been thinking about our conversation on [*mention a specific topic or piece of advice*]. Your insights prompted me to [*mention an action you took, e.g., research a specific software, start a relevant project, connect with a recommended contact*]. The experience solidified my interest in pursuing a career in [*Their Industry/Field*].

Thank you again for your time and mentorship. The opportunity was incredibly valuable, and I hope we can stay connected as I move forward in my career.

Best,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your LinkedIn profile or portfolio*]

</template>

4) Confirming Shadowing Details Email Template

<template>

Subject: Confirming Job Shadow on [*Date of Shadowing*]

Dear [*Mr./Ms./Mx. Last Name*],

I am writing to confirm the details for my upcoming job shadow experience with you on [*Date*] at [*Their Company Name*]. I am very much looking forward to it.

I just want to verify the logistics to make sure I am prepared. My understanding is that I should plan to arrive at [*Time*] at [*Location/Address*]. Please let me know if there is anything specific I should bring or any preparatory reading I can do beforehand. I also wanted to check if there is a particular dress code I should be aware of.

Thank you again for providing this opportunity. I am eager to meet with you and learn from your experience.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your LinkedIn profile or portfolio*]

</template>

5) Declining Shadowing Invitation Email Template

<template>

Subject: Regarding the Job Shadow Opportunity

Dear [*Mr./Ms./Mx. Last Name*],

Thank you for offering me the opportunity to job shadow you at [*Their Company Name*]. I sincerely appreciate you taking the time to consider my request and extend this invitation.

Unfortunately, I need to decline your kind offer at this time as my circumstances have changed since I first reached out. This was not an easy decision, as I have a great deal of respect for your work in [*Their Industry/Field*].

Thank you again for your time and consideration. I hope we have the opportunity to connect again in the future.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your LinkedIn profile or portfolio*]

</template>

What About Using Flodesk?

Now that you have these templates, the next step is sending them. Flodesk provides the tools to manage your professional communications, helping you build and monetize your email list. We’ve designed our platform so you can create, send, and automate emails without needing any coding or design skills, making it straightforward to engage your audience and grow your network.

More than 100,000 businesses use Flodesk to send high-converting emails in a simple way. With an intuitive email builder, powerful automations, and well-designed forms, our platform gives you everything required for effective email marketing. We handle the complexity so you can focus on connecting with people.

Wrapping Up

These templates provide a solid foundation for your job shadow outreach. Now you can focus on sending your requests and building professional connections.

Flodesk gives you the tools to send emails that look professional and get noticed. Sign up for Flodesk to start managing your professional communications.