Getting a meeting on the books can sometimes feel like half the battle. You want to be clear, professional, and get a quick "yes" without a long back-and-forth.
That's where a good template comes in. Referring to a proven structure for your scheduling emails saves you time and mental energy, letting you focus on the actual meeting.
<template>
Subject: Team Sync: [Meeting Topic]
Hi Team,
I'm scheduling a meeting to discuss [Meeting Agenda/Goal]. This is a key opportunity for us to align on [Project Name/Key Initiative] and map out our next steps. I've attached a brief agenda to help us stay on track.
Please let me know which of these [Meeting Duration]-minute time slots works for you:
If none of these times work, feel free to suggest another.
We'll meet here: [Video Conference Link]
Talk soon,
[Your Name]
[Your Position]
</template>
<template>
Subject: Catching up on [Project Name/Topic]
Hi [Client Name],
I'd like to schedule a [Meeting Duration] call to [Purpose of Meeting, e.g., review the latest designs, discuss next steps for the campaign]. This will be a good chance for us to connect on progress and ensure we're aligned on the path forward.
Are you available for a chat at one of these times?
If neither of these works, please feel free to suggest a better time. The meeting will be held here: [Video Conference Link]
Looking forward to it,
[Your Name]
[Your Position]
</template>
<template>
Subject: Project Update: [Project Name]
Hi [Recipient Name],
I'm writing to schedule a brief meeting to walk you through our latest progress on [Project Name]. We've hit some key milestones, and I'd like to share the details and get your feedback on our next steps.
Are you available for a [Meeting Duration]-minute call next week? Here are a few options:
If neither of these works, please let me know what you have open. The call will be held here: [Video Conference Link]
Best,
[Your Name]
[Your Position]
</template>
<template>
Subject: An idea for [Recipient’s Company Name]
Hi [Recipient Name],
I’m reaching out because I believe [Your Company Name] can help you [State a Specific Business Goal, e.g., grow your email list or create higher-converting sales pages]. I saw your work on [Mention a specific project or piece of content] and had an idea for how you could achieve this without [Mention a common pain point, e.g., complex design software].
Our platform helps businesses like yours [State Your Value Proposition, e.g., design beautiful, on-brand marketing assets that get results]. I’d be happy to show you how it works and see if it’s a good fit for your team.
Are you free for a [Meeting Duration, e.g., 15-minute] call next week? Here are a couple of times that work for me:
Let me know what works best for you. The meeting will be held here: [Video Conference Link]
Best,
[Your Name]
[Your Position]
[Your Company Name]
</template>
<template>
Subject: Interview for the [Job Title] Position at [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We reviewed your application and would like to invite you for an interview to discuss your experience and learn more about you.
The next step is a [Meeting Duration, e.g., 30-minute] call with [Interviewer Name, Interviewer Title]. Please let me know if one of the following times works for you:
If none of these options are suitable, please suggest a few other times that work with your schedule. The interview will be held here: [Video Conference Link]
We look forward to speaking with you.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
While these templates help you secure the meeting, nurturing those new connections is what comes next. Flodesk provides the tools to design and automate email campaigns that grow your business, without needing any technical skills.
Our platform gives you an intuitive builder and powerful automations to create emails that people enjoy opening. Join over 100,000 small businesses and see how simple email marketing can be by starting with Flodesk.
Getting the meeting on the calendar is the first step; what comes next is building the relationship through clear and consistent communication.
Flodesk provides the tools to design emails that continue the conversation and reflect your brand. Start creating your own campaigns today with Flodesk.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
