Asking for the salary you deserve is a big deal, and your email sets the stage. We've put together five key templates to help you handle that conversation with confidence.
Using a template takes the guesswork out of what to say. It helps you get straight to the point, clearly and professionally.
<template>
Subject: Job Offer: [*Your Name*]
Dear [*Hiring Manager’s Name*],
Thank you so much for offering me the [*Job Title*] position. I’m very excited about the opportunity to join the team at [*Company Name*] and contribute to your work.
After reviewing the offer, I’d like to discuss the proposed salary. Based on my research for similar roles in [*City/Region*] and considering my experience in [*mention a key skill or area*], I was hoping for a salary closer to [*$X*]. This figure better aligns with the market value for this position and reflects the skills I would bring to the team.
I am confident we can find a number that works for both of us. Would you be open to a brief call to discuss this further?
Thank you for your consideration.
Best regards,
[*Your Name*]
[*Your Phone Number*]
[*Your Email*]
</template>
<template>
Subject: Re: Job Offer: [*Your Name*]
Dear [*Hiring Manager’s Name*],
Thank you for your flexibility and for presenting the revised offer. My excitement about the [*Job Title*] role and the team at [*Company Name*] remains strong.
I appreciate you adjusting the initial salary. After careful consideration, I would be ready to accept immediately if we could settle on a final salary of [*$Y*]. This figure represents a number that I believe is fair for the value I will bring to the position, and it would allow me to accept the offer without hesitation.
I am very keen to finalize this and move forward. Please let me know if this works for you. I am available to connect briefly if needed.
Best regards,
[*Your Name*]
[*Your Phone Number*]
[*Your Email*]
</template>
<template>
Subject: Discussion about Compensation – [*Your Name*]
Dear [*Manager’s Name*],
I’m writing to formally request a review of my current salary. I am incredibly proud of the work I’ve done as a [*Your Position*] over the past [*time period, e.g., year*] and am committed to my continued growth here at [*Company Name*].
In my time here, I’ve taken on additional responsibilities, including [*mention a key new responsibility*] and [*mention another key new responsibility*]. My work on [*mention a specific project*] directly contributed to [*quantifiable result, e.g., a 10% increase in user engagement*], and I have consistently aimed to exceed expectations in my role.
Given my performance and the increased scope of my responsibilities, I believe a salary adjustment is warranted. Based on my research into market rates for similar roles, I am requesting a new salary of [*$Z*]. This figure reflects my contributions and the value I bring to the company.
I am eager to continue driving results for the team. Would you be open to discussing this further in a meeting next week?
Thank you for your time and consideration.
Best regards,
[*Your Name*]
[*Your Position*]
[*Your Email*]
</template>
<template>
Subject: Following up on the [*Job Title*] Interview
Dear [*Hiring Manager’s Name*],
Thank you again for your time on [*Date of Interview*]. I truly enjoyed our conversation about the [*Job Title*] role and learning more about the team’s goals at [*Company Name*].
To ensure we are aligned as we move forward, I wanted to be transparent about my salary expectations. Based on my experience and the market rates for this type of role, I am looking for a salary in the range of [*$X to $Y*].
I am confident this aligns with the value I can bring to the position, particularly with my background in [*mention a relevant skill or experience*]. I am very excited about this opportunity and believe we are a great match.
I look forward to hearing about the next steps.
Best regards,
[*Your Name*]
[*Your Phone Number*]
[*Your Email*]
</template>
<template>
Subject: Job Offer – [*Your Name*]
Dear [*Hiring Manager’s Name*],
Thank you so much for offering me the [*Job Title*] position at [*Company Name*]. I genuinely appreciate you taking the time to interview me and discuss the opportunity.
After careful consideration, I have decided to decline the offer at this time. This was a difficult decision, but I’ve accepted another position that I believe is a better fit for my long-term career goals.
I truly enjoyed learning about your team and wish you all the best in finding a suitable candidate for the role. Thank you again for your consideration.
Best regards,
[*Your Name*]
[*Your Phone Number*]
[*Your Email*]
</template>
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