5 Great Return To Work Email Templates To Copy & Paste

Heading back to the office means reconnecting with your team and clients, and the right email sets the tone for your return.

Using a template provides a clear starting point, helping you communicate your comeback with confidence and ease.

Tips for Writing Return To Work Emails

• State your availability. Be clear about your working hours and location, especially if you're on a hybrid schedule. This manages expectations and makes it easier for your team to collaborate with you.
• Keep it brief. Your team's inboxes are already full. A short, direct message announcing your return is more effective than a long-winded update. Get to the point quickly.
• Add a human touch. A simple, genuine line like, “Looking forward to catching up with everyone,” makes your email feel more personal and less like an automated notification.
• Ask about priorities. Show you're ready to get back into the swing of things by asking what needs your immediate attention. This helps you focus your efforts where they're needed most.

Types of Return To Work Email Templates We Will Cover

1. Welcome Back Email Template
2. Health Update Email Template
3. Remote Transition Email Template
4. Office Safety Email Template
5. Schedule Adjustment Email Template

5 Return To Work Email Templates

1) Welcome Back Email Template

<template>

Subject: Welcome Back!

Hi [Team Name or Everyone],

I hope you’ve all been well. I’m officially back at my desk starting today, [Date], after my [Vacation/Leave] and am excited to reconnect with everyone.

I’ll be spending the morning catching up on emails, but please let me know what the key priorities are for this week. I’m ready to jump back in and support the team.

Looking forward to catching up properly soon.

Best,

[Your Name]

[Your Position]

</template>

2) Health Update Email Template

<template>

Subject: Update & Return to Work

Hi team,

I’m writing to let you know that I’ll be returning to work on [Date]. After taking time off to focus on my health, I’m happy to share that I’ve recovered and am ready to get back to it.

Thank you for your support and for keeping things running smoothly while I was away. I’ll be working [Your hours/schedule, e.g., full-time in the office or my regular hybrid schedule] and am looking forward to catching up with everyone.

Best,

[Your Name]

[Your Position]

</template>

3) Remote Transition Email Template

<template>

Subject: Update: Transitioning to Remote Work

Hi team,

I’m writing to let you know that I’ll be transitioning to a fully remote schedule, effective [Date].

My working hours will remain the same, and you can reach me through email and Slack as usual. I’m set up and ready to ensure our projects continue to move forward without a hitch. I'm excited to make this new arrangement a success for our team.

Let me know if you have any questions.

Best,

[Your Name]

[Your Position]

</template>

4) Office Safety Email Template

<template>

Subject: Important: Office Safety Guidelines

Hi team,

As we prepare to return to the office on [Date], we want to assure you that your safety is our top priority. We’ve put new measures in place to create a secure and comfortable environment for everyone.

Please take a moment to review the updated safety protocols, which include [mention key changes, e.g., new desk arrangements, sanitation stations, and visitor policies]. You can find the full details in our [Office Safety Guide document link].

We’re confident that by working together, we can maintain a healthy and productive workspace. If you have any questions, please don’t hesitate to reach out to [Contact Person or Department].

Best,

[Your Name]

[Your Position]

</template>

5) Schedule Adjustment Email Template

<template>

Subject: Update to My Work Schedule

Hi team,

I’m writing to let you know about an upcoming change to my work schedule, effective [Start Date].

My new hours will be [New Hours, e.g., 10 AM to 6 PM], from [Days of the week, e.g., Monday to Friday]. This adjustment is intended to [briefly state reason, e.g., better align with project needs or manage personal commitments], and I’m confident it will support our team’s goals.

My responsibilities will remain the same, and I’ve arranged my workflow to ensure a smooth transition. Please feel free to reach out if you have any questions about my new availability.

Best,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

While these return to work email templates offer a solid foundation, Flodesk provides the tools to customize and send them effectively. Our platform is designed for small businesses, helping you manage and grow your email list. With no coding or design experience required, you can create, send, and automate emails that connect with your audience and support your business goals.

Thousands of businesses use Flodesk to handle their email communications in a straightforward way. The platform includes an intuitive email builder, powerful automations, and thoughtfully designed forms. We give you everything you need for effective email marketing, without the usual complexity.

Wrapping Up

Heading back to the office is a significant transition, and your communication should be clear and professional. Using a well-structured email helps you reconnect with your team smoothly.

Now, put these templates into practice with a platform built for clear communication. Sign up for Flodesk to start sending emails that connect with your audience.