After a productive meeting, a recap email is your best tool to keep the momentum going. It ensures everyone is on the same page about what was discussed and what comes next.
Having a few go-to templates makes sending these follow-ups quick and effective. It saves you from staring at a blank page so you can get back to the actual work.
<template>
Subject: Highlights from our [*Meeting Topic*] meeting
Hi team,
Following up on our productive meeting, here’s a quick summary of the most important highlights and decisions to keep everyone aligned and moving forward.
Key Highlights:
[*Distill the conversation into 2-3 core takeaways. This isn’t a detailed play-by-play, but a snapshot of the most significant insights and points of alignment. Focus on the big picture.*]
Decisions Made:
[*Clearly outline any firm decisions that were finalized. This creates clarity and confirms what the team has committed to moving forward.*]
All relevant files and the meeting recording can be accessed [*here*].
Great work today. Let's keep the momentum going.
Best,
[*Your Name*]
[*Your Position*]
</template>
<template>
Subject: Action Items from [*Meeting Name*]
Hi team,
To keep our momentum going, this email outlines the specific action items we agreed upon in our recent meeting. Here’s a clear breakdown of who is responsible for what and when it’s due.
Action Items:
Please review your assigned tasks. If anything is unclear or if you foresee any roadblocks, let's address them now.
Thanks,
[*Your Name*]
[*Your Position*]
</template>
<template>
Subject: Decisions Made: [*Meeting Topic*]
Hi team,
This email confirms the key decisions from our meeting on [*Date*]. Having a clear record of these commitments will help guide our next steps effectively.
Key Decisions:
If you have any questions about these outcomes, please let me know. For additional context, the full meeting notes are available [*here*].
Thanks,
[*Your Name*]
[*Your Position*]
</template>
<template>
Subject: Follow-Up Tasks from our [*Meeting Topic*] discussion
Hi team,
To make sure we cover all our bases from today's meeting, here is a list of the follow-up tasks that need attention. These items will help support our main action items and keep the project moving smoothly.
Follow-Up Tasks:
Please take a look at the items above. Let me know if anything is unclear or needs further discussion.
Thanks,
[*Your Name*]
[*Your Position*]
</template>
<template>
Subject: Meeting Minutes: [*Meeting Topic*] - [*Date*]
Hi team,
Here are the detailed minutes from our meeting on [*Date*]. This serves as an official record of our discussion, decisions, and the next steps we've committed to.
Attendees: [*List of names of everyone present*]
Topics Discussed:
Decisions & Action Items:
Please review these minutes for accuracy. If there are any corrections or clarifications needed, please let me know by [*end of day/specific time*].
Best,
[*Your Name*]
[*Your Position*]
</template>
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Effective meeting recaps are just one part of maintaining clear communication. Keeping everyone aligned helps your business move forward with purpose.
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