5 Great Proposal Email Templates To Copy & Paste

You've done the hard work and your business proposal is ready to go. Now, you just need to write the email to send it.

Using a template can make this final step much simpler. It provides a clear structure, so you can be sure you're including everything you need while maintaining a professional look.

Tips for Writing Proposal Emails

• Write a clear subject line. Be direct and make it easy to find later. Include the project name and your company, like: “Proposal for New Website Design from [Your Company].”
• Keep the email body brief. The email is just the introduction; the proposal is the main event. A short, personalized note is all you need to get them to open the attachment. Let your proposal do the talking.
• Reference a specific detail. Mention something from a previous conversation, like “Following up on our chat about improving your checkout flow…” It shows you were paying attention and that the proposal is tailored specifically for them.
• State the key benefit upfront. In one sentence, tell them what problem you're solving. This gives them a compelling reason to open your proposal and see how you'll do it.
• Include a specific call to action. Don't leave it open-ended with “Let me know what you think.” Guide them to the next step. Try something like, “Are you free for a 15-minute call next Tuesday to walk through it?”

Types of Proposal Email Templates We Will Cover

1. Business Partnership Email Template
2. Project Collaboration Email Template
3. Sponsorship Request Email Template
4. Service Offering Email Template
5. Investment Proposal Email Template

5 Proposal Email Templates

1) Business Partnership Email Template

<template>

Subject: Partnership Proposal: [*Your Company Name*] x [*Recipient Company Name*]

Hi [*Recipient Name*],

I'm reaching out because I've been following [*Recipient Company Name*]'s work and see a strong alignment with what we do at [*Your Company Name*]. Your approach to [*mention something specific you admire*] resonates with our own commitment to [*shared value, e.g., quality design, customer empowerment*].

I believe a partnership could be mutually beneficial. We could combine our strengths in [*your area of expertise*] and [*their area of expertise*] to create something new for both our audiences. I've attached a short proposal that outlines the potential collaboration and how it could help us achieve [*a specific, shared goal*].

Are you available for a brief chat next week to explore this idea? Let me know what day works for you.

All the best,

[*Your Name*]

[*Your Title*]

[*Your Company Name*]

[*Your Website*]

</template>

2) Project Collaboration Email Template

<template>

Subject: Collaboration Idea: [*Project Name or Goal*]

Hi [*Recipient Name*],

Following up on our conversation about [*mention a specific topic, e.g., the upcoming product launch*], I've been thinking about how we could work together on [*Project Name or Goal*].

Your expertise in [*their specific skill*] combined with our team's experience in [*your specific skill*] could be a powerful combination for this project. I've attached a brief proposal that details the project scope, our suggested roles, and a potential timeline.

I believe this collaboration could lead to a great outcome. Are you open to a quick call next week to discuss the attached proposal and explore how we might work together?

Best,

[*Your Name*]

[*Your Title*]

[*Your Company Name*]

[*Your Website*]

</template>

3) Sponsorship Request Email Template

<template>

Subject: Sponsorship Opportunity: [*Event/Project Name*] x [*Sponsor Company Name*]

Hi [*Recipient Name*],

I'm reaching out with an opportunity to partner on our upcoming [*Event/Project Name*]. We've been following [*Sponsor Company Name*]'s work in [*mention their industry or a specific initiative*], and we see a strong alignment with the community we serve.

Our event will bring together [*number*] of [*describe your audience, e.g., creative entrepreneurs, industry leaders*] focused on [*theme of the event*]. This is a unique chance to connect your brand with a highly engaged audience that values [*mention a shared value, e.g., innovation, quality design*].

I've attached a sponsorship proposal that outlines the partnership levels and benefits. We are confident that a collaboration would be valuable for both of us.

Are you available for a quick call next week to discuss this further? Let me know what day works for you.

Best regards,

[*Your Name*]

[*Your Title*]

[*Your Company/Organization Name*]

[*Your Website*]

</template>

4) Service Offering Email Template

<template>

Subject: Proposal for [*Your Service*] for [*Recipient Company Name*]

Hi [*Recipient Name*],

Following up on our conversation about [*mention a specific challenge or goal*], I've put together a proposal outlining how our [*Your Service*] can help you achieve [*mention the key benefit or outcome*].

The attached document details the scope of work, our process, and the investment. It’s designed to give you a clear picture of how we can partner to solve [*reiterate their main challenge*] and get the results you need.

Are you available for a brief call next week to walk through it? Let me know what time works for you.

Best,

[*Your Name*]

[*Your Title*]

[*Your Company Name*]

[*Your Website*]

</template>

5) Investment Proposal Email Template

<template>

Subject: Investment Opportunity: [*Your Company Name*]

Hi [*Recipient Name*],

I'm the founder of [*Your Company Name*], and I'm reaching out because of your experience investing in [*mention their area of expertise, e.g., high-growth SaaS companies*]. We are currently raising our seed round to accelerate our mission of [*state your company's core mission*].

We've achieved significant early traction, including [*mention a key metric, e.g., reaching $XX in ARR, acquiring X users*], by addressing a clear need in the market. I’ve attached our investment proposal, which provides a detailed look at our business model, market opportunity, and financial projections.

I believe we have a compelling vision for the future and would welcome the chance to discuss it with you. Are you available for a brief call next week?

Sincerely,

[*Your Name*]

[*Your Title*]

[*Your Company Name*]

[*Your Website*]

</template>

What About Using Flodesk?

Once you’ve tailored these proposal templates to your needs, Flodesk provides the tools to send them with confidence. Our platform is designed specifically for small businesses, offering a straightforward way to manage and monetize your email list. You don’t need any coding or design experience to create and automate emails that engage your audience and drive business.

With an intuitive email builder, powerful automations, and beautiful forms, Flodesk gives you everything you need for effective email marketing, without the usual complexity. Trusted by over 100,000 businesses, our platform helps both beginners and experts send professional, high-converting emails in a radically simple way.

Wrapping Up

These templates provide the structure for your proposal email. Now, deliver it with a platform designed to make your work look its best.

Flodesk gives you the tools to create and send emails that match the quality of your ideas. Sign up to get started.