5 Great Job Rejection Response Email Templates To Copy & Paste

Getting a 'no' after a job interview is never fun, but how you respond can make a lasting professional impression. It's an opportunity to build a bridge, not burn one.

Using a template makes crafting that thoughtful reply simple. It helps you say what you mean with grace and move on.

Tips for Writing Job Rejection Response Emails

• Be prompt. Aim to reply within 24 hours. A quick, professional response shows you respect their time and process, even when the news isn't what you hoped for.
• Keep it brief. No need for a long essay. A few concise sentences are enough to thank them, express your disappointment gracefully, and convey your continued interest in the company.
• Leave the door open. State that you're still interested in the company and would like to be considered for future roles. This simple step can put you on the radar for the next opportunity that's a better fit.
• Ask for feedback, carefully. If you feel it's appropriate, you can politely ask if they'd be willing to share any feedback on your interview. This shows a commitment to growth, but be prepared that not all hiring managers will have the time to respond.

Types of Job Rejection Response Email Templates We Will Cover

1. Gratitude and Interest Email Template
2. Request for Feedback Email Template
3. Networking Opportunity Email Template
4. Future Openings Inquiry Email Template
5. Professional Connection Email Template

5 Job Rejection Response Email Templates

1) Gratitude and Interest Email Template

<template>

Subject: Re: Your decision regarding the [Job Title] position

Dear [Hiring Manager’s Name],

Thank you for letting me know your decision regarding the [Job Title] role. I sincerely appreciate you taking the time to speak with me and share more about the opportunity at [Company Name].

While I’m disappointed that it wasn’t the right fit this time, I truly enjoyed our conversation and remain very interested in your company's work. Please keep me in mind for any future openings that may align with my skills and experience.

I wish you and your team the best in finding the right person for the position.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

2) Request for Feedback Email Template

<template>

Subject: Re: Your decision regarding the [Job Title] position

Dear [Hiring Manager’s Name],

Thank you for letting me know your decision about the [Job Title] role. I genuinely enjoyed our conversation and learning more about the team at [Company Name].

While I was hoping for a different outcome, I respect your decision. To help with my professional growth, I was wondering if you would be open to sharing any feedback on my interview or qualifications. Any insights you could provide would be greatly appreciated as I move forward in my search.

I remain enthusiastic about [Company Name] and would like to be considered for future roles that may be a good fit. Thank you again for your time and consideration.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

3) Networking Opportunity Email Template

<template>

Subject: Re: Your decision regarding the [Job Title] position

Dear [Hiring Manager’s Name],

Thank you for following up with me about the [Job Title] role. I appreciate you letting me know your decision.

I especially enjoyed our conversation about [mention a specific, interesting topic from your interview]. I'd like to stay connected and follow your work. If you're open to it, I'll send a request on LinkedIn.

I wish you and the team at [Company Name] all the best. Thank you again for the opportunity to interview.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

4) Future Openings Inquiry Email Template

<template>

Subject: Re: Your decision regarding the [Job Title] position

Dear [Hiring Manager’s Name],

Thank you for letting me know your decision about the [Job Title] position. I appreciate you taking the time to speak with me and share more about the role.

While I understand this wasn't the right fit, the interview process strengthened my interest in [Company Name]. I'm confident my experience in [mention a specific skill or area of expertise] would be a great asset to your team in a different capacity.

Please keep my resume on file and consider me for any future openings that may be a better match. I am very enthusiastic about the possibility of joining your company and contributing to your work.

Thank you again for the opportunity and your consideration.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

5) Professional Connection Email Template

<template>

Subject: Re: Your decision regarding the [Job Title] position

Dear [Hiring Manager’s Name],

Thank you for the update regarding the [Job Title] position. I appreciate you taking the time to speak with me.

I genuinely enjoyed our conversation, especially when we discussed [mention a specific topic from the interview]. I'd like to stay connected professionally and follow your work. If you're open to it, I will send a connection request on LinkedIn.

I wish you and the team at [Company Name] the best moving forward.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

What About Using Flodesk?

While these job rejection templates help you manage one-on-one communications, Flodesk provides the tools to handle your email marketing on a larger scale. We offer intuitive email marketing for small businesses, designed to help you grow your email list and generate revenue. You can create, send, and automate your campaigns without any background in coding or design, allowing you to focus on engaging your audience.

Flodesk is used by over 100,000 businesses, from newcomers to seasoned marketers, who need a straightforward way to send effective emails. Our platform includes an easy-to-use email builder, capable automation sequences, and well-designed forms. We provide everything you need for your email marketing, removing the usual complexity from the process.

Wrapping Up

Handling a job rejection with grace is a key professional skill that keeps future opportunities open. It demonstrates poise and clear communication.

When you need to bring that same level of intention to your business's email, Flodesk is here to help. Sign up to start creating emails that connect with your audience.