Sending rent reminders requires a certain touch—you need to be direct, but also maintain a great relationship with your tenants. To help, we're sharing five different email templates you can use for various situations.
Having a template to work from makes the whole process simpler. It provides a clear structure so you can say what you need to and get back to your day.
<template>
Subject: A friendly reminder about your rent for [*Month*]
Hi [*Tenant Name*],
This is a quick, friendly reminder that your rent payment of [*Rent Amount*] for the property at [*Property Address*] is due on [*Due Date*].
To make your payment, you can use our online portal: [*Link to Payment Portal*]. We also accept payments via [*Other Payment Methods*].
If you’ve already submitted your payment, please feel free to disregard this message. If you have any questions, just let us know.
Thanks,
[*Your Name*]
[*Your Title/Company Name*]
</template>
<template>
Subject: Urgent: Overdue Rent for [*Property Address*]
Hi [*Tenant Name*],
This email is to notify you that your rent payment for the property at [*Property Address*] is now overdue. The payment of [*Rent Amount*] was due on [*Due Date*].
As outlined in your lease agreement, a late fee of [*Late Fee Amount*] has been applied. The total amount now due is [*Total Amount Due*].
Please submit your payment immediately to resolve this matter. You can make a payment through our online portal: [*Link to Payment Portal*].
If you believe you have received this message in error or are having trouble making the payment, please contact us right away.
Thank you,
[*Your Name*]
[*Your Title/Company Name*]
</template>
<template>
Subject: Your [*Month*] Rent is Due Soon
Hi [*Tenant Name*],
This is a heads-up that your rent payment for the property at [*Property Address*] is due in a few days on [*Due Date*]. The total amount due is [*Rent Amount*].
Getting your payment in on time is simple. You can pay through our online portal here: [*Link to Payment Portal*]. We also accept [*Other Payment Methods*].
If you've already scheduled your payment, you can ignore this reminder. Please let us know if you have any questions.
Best,
[*Your Name*]
[*Your Title/Company Name*]
</template>
<template>
Subject: FINAL NOTICE: Immediate Action Required for Overdue Rent at [*Property Address*]
Hi [*Tenant Name*],
This is the final notice regarding your overdue rent for the property at [*Property Address*]. We have previously contacted you about this matter without resolution.
Your rent payment of [*Rent Amount*] was originally due on [*Due Date*]. Including late fees of [*Late Fee Amount*], your total outstanding balance is now [*Total Amount Due*].
Immediate payment is required to avoid further action. If we do not receive the full payment by [*Final Payment Deadline*], we will be forced to proceed with the eviction process as outlined in your lease agreement.
You can make your payment immediately through our online portal: [*Link to Payment Portal*].
Please contact us immediately if you have already made this payment or need to discuss this urgent matter.
Sincerely,
[*Your Name*]
[*Your Title/Company Name*]
</template>
<template>
Subject: We've Received Your Rent Payment for [*Property Address*]
Hi [*Tenant Name*],
This email confirms we've successfully received your rent payment of [*Rent Amount*] for the property at [*Property Address*]. This covers your rent for [*Month*].
Your payment has been processed, and your account is up to date. No further action is needed from you at this time.
We appreciate you making your payment on time. If you have any questions about your payment or lease, feel free to reach out.
All the best,
[*Your Name*]
[*Your Title/Company Name*]
</template>
Once you have your rent reminder templates ready, you need an effective way to send them. Flodesk offers intuitive email marketing tools designed for small businesses, allowing you to manage and communicate with your tenants effortlessly. With no coding or design skills required, you can build, send, and automate emails that keep your audience informed.
Used by over 100,000 businesses, our platform helps beginners and experts send professional-looking emails in a straightforward way. With an easy-to-use email builder, capable automations, and clean forms, Flodesk gives you all the tools you need for your email communications—without the complicated setup.
Having the right templates is the first step, but sending them shouldn't be complicated. Your communication system should be as professional and straightforward as the messages you send.
Flodesk provides the tools to manage your tenant emails with an intuitive platform. Get started and see how simple your workflow can become.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
