5 Great Form Submission Email Templates To Copy & Paste

The moment someone hits ‘submit’ on your form is a key opportunity. That first email sets the tone for your entire relationship with a new subscriber.

To help you make a great first impression, we’re breaking down five types of form submission emails. Using a template as a starting point simplifies the process, ensuring you send a clear and effective message every time.

Tips for Writing Form Submission Emails

• Be clear and direct. The first thing your email should do is confirm that their submission went through. A simple 'You're in' or 'We received your message' at the top of the email does the trick. It immediately reassures them that the form worked.
• Tell them what’s next. Don't leave your new subscriber hanging. Clearly state what they can expect from you and when. Whether it's a weekly newsletter, a follow-up from your team, or access to a course, spell it out.
• Provide the value upfront. If your form promised a freebie—like a guide, checklist, or discount code—make it the star of the email. Use a prominent button or link so they can access it without any searching.
• Stick to one main goal. It’s tempting to pack your first email with everything about your brand, but it’s more effective to keep it focused. Your primary goal is to confirm the submission and deliver on your promise. Anything else can be a distraction.
• Make it look like you. This email is an extension of your website and your brand. Use your brand's fonts, colors, and voice to create a cohesive experience. A beautifully designed, on-brand email reinforces who you are from the very first interaction.

Types of Form Submission Email Templates We Will Cover

1. Contact Form Submission Email Template
2. Feedback Form Submission Email Template
3. Registration Form Submission Email Template
4. Inquiry Form Submission Email Template
5. Application Form Submission Email Template

5 Form Submission Email Templates

1) Contact Form Submission Email Template

<template>

Subject: Thanks for reaching out to [*Your Company Name*]

Hi [*First Name*],

This is an automated email to let you know we’ve received your message. We appreciate you taking the time to get in touch.

A member of our team will review your inquiry and respond as soon as possible. You can typically expect to hear from us within [*Number*] business days.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

2) Feedback Form Submission Email Template

<template>

Subject: We've received your feedback

Hi [*First Name*],

Thanks for taking the time to share your thoughts with us. We’ve received your feedback.

Your insights are important as we work to improve [*Your Product/Service*]. Our team will review your submission and use it to guide future updates and decisions.

We appreciate you helping us get better.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

3) Registration Form Submission Email Template

<template>

Subject: Welcome to [*Product/Service Name*]

Hi [*First Name*],

Thanks for registering for [*Product/Service Name*]. We’re happy to have you.

Your account is now active. You can log in and get started right away using the link below.

[*Login Link*]

If you have any questions as you get settled, feel free to reply to this email.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

4) Inquiry Form Submission Email Template

<template>

Subject: We've received your inquiry about [*Product/Service Name*]

Hi [*First Name*],

This email confirms we’ve received your inquiry. We appreciate your interest in [*Product/Service Name*].

Our team is reviewing the details of your request and will be in touch with a response within [*Number*] business days.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

5) Application Form Submission Email Template

<template>

Subject: We've received your application for [*Position Title*]

Hi [*First Name*],

This email confirms we’ve received your application for the [*Position Title*] position at [*Your Company Name*].

Our team is carefully reviewing your submission. We appreciate the time and effort you put into it.

You can expect to hear from us about the next steps in the process within [*Number*] business days.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

What About Using Flodesk?

While these templates offer a solid foundation for your form submission emails, Flodesk provides the tools to implement them effectively. We offer intuitive email marketing solutions designed for small businesses, helping you grow and monetize your email list. You can create, send, and automate emails that engage your audience and drive revenue—all without needing any coding or design skills.

Trusted by over 100,000 businesses, Flodesk is built to help both beginners and experts send effective, high-converting emails. With our straightforward email builder, powerful automations, and well-designed forms, you have everything required for your email marketing. We provide all the necessary tools without the usual complexity, letting you focus on connecting with your subscribers.

Wrapping Up

Effective form submission emails are crucial for building a strong connection with your audience from the start. These templates provide a solid framework for making a great first impression.

Flodesk gives you the tools to put these templates into action, helping you create and automate on-brand emails that connect with your subscribers. Sign up to get started.