Confirmation emails are your first "hello" after someone subscribes, purchases, or signs up. They're a key part of making a good first impression.
To make it easy, we're breaking down five essential confirmation email templates to help you get it right every time. Using a template takes the guesswork out of design and copy, so you can send beautiful, effective emails without starting from scratch.
<template>
Subject: Your [Your Brand Name] order #[Order Number] is confirmed!
Hi [Customer Name],
Thanks for your order. We’ve received it and are getting it ready for you. We'll send another email with tracking information as soon as your package ships.
Order Summary
Order #[Order Number]
[List of Items with Quantities and Prices]
Subtotal: [Subtotal Amount]
Shipping: [Shipping Cost]
Taxes: [Tax Amount]
Total: [Total Amount]
Shipping To:
[Customer's Full Name]
[Customer's Shipping Address]
If you have any questions or need to make changes, please reply to this email or contact us at [Support Email Address].
Thanks,
[Your Name]
[Your Company Name]
</template>
<template>
Subject: You're in! Welcome to the [Newsletter Name] list.
Hi [Subscriber Name],
You're officially subscribed to [Newsletter Name]. We're happy to have you.
You can expect to hear from us [Frequency, e.g., weekly, monthly] with [Description of content, e.g., design tips, product news, and inspiration]. To make sure our emails always land in your inbox, please add [Your Email Address] to your contacts.
If you change your mind, you can unsubscribe at any time by clicking the link in our footer.
Thanks,
[Your Name]
[Your Company Name]
</template>
<template>
Subject: Your appointment with [Your Brand Name] is confirmed
Hi [Client Name],
Your appointment is set. We’ve saved your spot and have all the details for you below.
What: [Service/Appointment Type]
When: [Date] at [Time]
Where: [Location/Address or Video Call Link]
If you need to reschedule or cancel, please let us know at least [Timeframe, e.g., 24 hours] in advance by [Instructions on how to reschedule/cancel, e.g., replying to this email or clicking here].
We look forward to seeing you.
[Your Name]
[Your Company Name]
</template>
<template>
Subject: You're registered for [Event/Webinar Name]!
Hi [Name],
You're officially registered for [Event/Webinar Name]. We've saved your spot and have the key details for you below.
What: [Event/Webinar Name]
When: [Date] at [Time, including Timezone]
Where: [Location or Link to Join]
We'll send a reminder email before we begin. If your plans change and you can no longer attend, please let us know by [Instructions on how to cancel].
We look forward to seeing you there,
[Your Name]
[Your Company Name]
</template>
<template>
Subject: We've received your payment for [Invoice Number]
Hi [Customer Name],
This email confirms that your payment has been successfully processed. Your account is all up to date.
Payment Summary
Amount Paid: [Payment Amount]
Date: [Date of Payment]
Payment Method: [Payment Method, e.g., Visa ending in 1234]
Invoice: #[Invoice Number]
A copy of the paid invoice is attached for your records. If you have any questions, feel free to reply to this email.
Thanks,
[Your Name]
[Your Company Name]
</template>
Having the right templates is the first step, and Flodesk provides the tools to put them into action. Our intuitive email builder lets you customize and send confirmation emails that look good and connect with your subscribers.
You can automate your confirmation sequences and build workflows that keep your audience engaged from the very first email. Start your free trial and see how simple email marketing can be.
Confirmation emails are a fundamental touchpoint, and these templates provide a clear, effective starting point. They help you communicate essential information and build trust right away.
Flodesk gives you the tools to bring these templates to life through intuitive design and automation. Start your trial to see how simple it is to create and send emails that connect with your audience.
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