Trying to find the right person to contact can feel like a shot in the dark. A well-crafted 'appropriate person' email is your best bet for connecting with the exact decision-maker you need to reach.
Using a template gives you a proven framework, so you can spend less time writing and more time connecting. We've put together five distinct templates to get your message into the right inbox.
<template>
Subject: Meeting Request: [Topic of Discussion]
Hi [Recipient’s Name],
I'm writing in hopes of connecting with the right person on your team to discuss [Topic of Discussion]. Based on your role, you seemed like the best person to start with.
My name is [Your Name] from [Your Company]. We specialize in [briefly describe what your company does], and I believe a conversation with your [e.g., Marketing, Product] team could be valuable. I’d like to schedule a brief call to explore [specific goal or area of collaboration].
If you’re the right person to speak with, you can book a time on my calendar here: [Link to your calendar]. If not, could you please forward this message to the appropriate colleague? I appreciate your help.
All the best,
[Your Name]
[Your Position]
[Your Company]
[Your Phone Number or Website]
</template>
<template>
Subject: Following up: [Original Subject]
Hi [Recipient’s Name],
I’m writing to follow up on the email I sent last week regarding [Topic of Discussion]. I haven't heard back and wanted to make sure it reached the right person.
My goal is to connect with the individual on your team who handles [specific area, e.g., content marketing, partnerships]. I’m reaching out because [briefly restate value or reason for contact].
If that’s you, I’d appreciate a quick reply. If not, could you please forward this message to the correct person? Your help would be a huge step in the right direction.
Thank you,
[Your Name]
[Your Position]
[Your Company]
[Your Phone Number or Website]
</template>
<template>
Subject: Introduction: [Person A’s Name] <> [Person B’s Name]
Hi [Recipient’s Name],
I’m writing to introduce you to [Introduced Person’s Name]. I thought a connection between you two would be valuable because [briefly explain the reason for the introduction, e.g., shared interests, potential collaboration].
[Introduced Person’s Name], meet [Recipient’s Name]. [Recipient’s Name] is the [Recipient’s Role] at [Recipient’s Company] and has expertise in [area of expertise].
[Recipient’s Name], meet [Introduced Person’s Name]. [Introduced Person’s Name] is [briefly describe the introduced person and their work or company]. I thought of you immediately because of your work in [mention specific project or area].
I'll let you two take it from here. Hope this connection is helpful.
Best,
[Your Name]
[Your Position]
[Your Company]
[Your Phone Number or Website]
</template>
<template>
Subject: Thank you for the referral
Hi [Recipient’s Name],
I’m writing to thank you for connecting me with [New Contact’s Name]. I appreciate you taking the time to point me in the right direction.
We had a productive conversation about [Topic of Discussion], and it was exactly the connection I was looking for. Your help was instrumental in moving this forward.
Please let me know if I can ever return the favor. I’m happy to help in any way I can.
Thank you again,
[Your Name]
[Your Position]
[Your Company]
[Your Phone Number or Website]
</template>
<template>
Subject: Feedback on [Project or Feature Name]
Hi [Recipient’s Name],
I'm writing to gather some feedback on [Project or Feature Name]. Based on your role and expertise in [area of expertise], I thought you might be the right person to ask.
My team is working to [briefly explain the goal of the project], and your perspective would be very helpful as we refine it. We are specifically looking for input on [mention specific area for feedback, e.g., user experience, design, functionality].
If you’re the right person to ask, would you be open to sharing your thoughts? You can reply directly to this email with your feedback. If you aren't the right person, could you please forward this message to the appropriate colleague? Any guidance would be appreciated.
Thanks for your time,
[Your Name]
[Your Position]
[Your Company]
[Your Phone Number or Website]
</template>
While these templates provide a solid foundation for reaching the right person, the right tool can make all the difference in managing your outreach. Flodesk is designed to help small businesses handle their email marketing with ease. You can build, send, and automate your communications without needing any technical or design background, allowing you to focus on connecting with your audience and growing your business.
Our platform gives you an intuitive email builder, effective automation sequences, and well-designed forms to capture new leads. Everything is built to help you manage and monetize your email list in a straightforward way. With Flodesk, you get all the necessary tools for effective email marketing, minus the usual complexity.
Getting your message to the right person is the first, most important step. Use these templates to ensure your emails land in the correct inbox and get the response you need.
When you're ready to build on that connection, Flodesk helps you design and automate your email communications. Sign up to get started.
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