Rescinding a job offer is a tough but sometimes necessary part of running a business. How you communicate this decision matters.
Using a template helps you stay clear, professional, and direct. Here are five distinct templates to help you handle this sensitive situation.
<template>
Subject: Regarding Your Job Offer from [*Company Name*]
Dear [*Candidate Name*],
This email is to inform you that we are formally rescinding our offer of employment for the [*Job Title*] position at [*Company Name*], dated [*Offer Date*].
This was a difficult decision. Due to [*Reason for withdrawal, e.g., a change in business needs or internal restructuring*], we are no longer able to move forward with filling this position at this time.
We sincerely appreciate the time and effort you invested in our interview process. We were impressed with your qualifications and enjoyed our conversations.
We wish you the best in your job search and are confident you will find a suitable role soon.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Update on Your Internship Offer at [*Company Name*]
Dear [*Candidate Name*],
This email is to inform you that we are rescinding our offer for the [*Internship Title*] internship program at [*Company Name*], which was extended to you on [*Offer Date*].
Due to [*Reason for withdrawal, e.g., unexpected changes in our program structure or a shift in business priorities*], we have had to make the difficult decision to cancel this internship position. We understand this news is disappointing and we sincerely apologize for any inconvenience this may cause.
We were impressed by your application and enjoyed speaking with you. We wish you the very best in your academic and professional pursuits.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Update on Your Promotion to [*New Position*]
Dear [*Employee Name*],
This email is to formally confirm that we are retracting the offer of promotion to the [*New Position*] role, which was extended to you on [*Offer Date*].
This decision is due to [*Reason for revocation, e.g., a recent change in team structure or a shift in strategic priorities*] and is not a reflection on your performance or your value to our team. This was a difficult choice, and we understand this may be disappointing news.
We greatly appreciate your dedication in your current role as [*Current Position*]. We are committed to your continued growth at [*Company Name*] and would like to discuss a revised development plan with you.
Please let me know when you are available to connect next week.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Cancellation of Contract Offer for [*Project Name/Contract Role*]
Dear [*Contractor Name*],
This email is to inform you that we are formally canceling our offer for the [*Contract Role*] contract, which was extended to you on [*Offer Date*].
Due to [*Reason for cancellation, e.g., a change in project scope, budget reallocation, or the project being placed on hold*], we are no longer moving forward with this engagement. We understand this is unexpected and apologize for any inconvenience this may cause.
We appreciate the time you took to discuss this opportunity and review the project details with us. We wish you the best in securing future contracts.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Update Regarding the [*Scholarship Name*]
Dear [*Applicant Name*],
This email is to formally notify you that we are rescinding our offer for the [*Scholarship Name*], which was extended to you on [*Offer Date*].
Due to [*Reason for withdrawal, e.g., unforeseen changes in funding or adjustments to the scholarship program's criteria*], we have had to make this difficult decision. We recognize the effort you put into your application and understand this news is disappointing. We sincerely apologize for any inconvenience this may cause.
Your academic achievements are commendable, and we wish you the very best in your educational journey and future career.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Institution/Organization Name*]
</template>
While these templates help you manage sensitive communications like rescinding an offer, Flodesk is built to handle all your other email marketing needs. We provide intuitive tools for small businesses to help you grow and monetize your email list. Without needing any coding or design skills, you can build, send, and automate emails that engage your audience and drive revenue for your business.
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