5 Great Two Weeks Notice Email Templates To Copy & Paste

Quitting your job is a big deal, but how you do it can make all the difference. A well-crafted two weeks' notice email ensures you leave on a high note, preserving relationships and your professional reputation.

Using a template takes the guesswork out of what to say, helping you get the message just right so you can focus on your next chapter.

Tips for Writing Two Weeks Notice Emails

• Get straight to the point. State your resignation and your last day in the first sentence. There’s no need to beat around the bush.
• Offer a smooth transition. Mentioning your willingness to help train your replacement or document your processes shows you’re a team player, even on your way out.
• Express sincere gratitude. Mention a specific skill you gained or a positive experience you had. A genuine thank you is far more impactful than a generic one.
• Keep it positive. This email is not the forum for complaints or criticism. The goal is to maintain professional relationships, so keep the tone constructive and forward-looking.

Types of Two Weeks Notice Email Templates We Will Cover

1. Resignation Announcement Email Template
2. Transition Plan Email Template
3. Farewell Message Email Template
4. Project Handover Email Template
5. Gratitude Note Email Template

5 Two Weeks Notice Email Templates

1) Resignation Announcement Email Template

<template>

Subject: Resignation - [*Your Name*]

Dear [*Manager's Name*],

Please accept this email as formal notification that I am resigning from my position as [*Your Job Title*] at [*Company Name*]. My last day of employment will be two weeks from today, [*Your Last Day*].

Thank you for the opportunity to have been a part of the team for the past [*Your Tenure, e.g., two years*]. I've genuinely enjoyed my time here and am grateful for the skills and experiences I've gained.

I am committed to ensuring a smooth transition during my final two weeks. Please let me know how I can best assist in handing over my responsibilities.

Best regards,

[*Your Name*]

[*Your Position*]

</template>

2) Transition Plan Email Template

<template>

Subject: Transition Plan - [*Your Name*]

Dear [*Manager's Name*],

Following up on my resignation, I've outlined a plan to ensure a smooth handover of my responsibilities. My goal is to leave everything organized for the team and my successor.

Here is a summary of my key duties and their current status:

• Project Status: I have documented the progress, next steps, and key contacts for all my current projects. You can find this document here: [*Link to Project Status Document*].
• Routine Tasks: I've created a guide detailing my daily and weekly tasks, including where to find the necessary resources. This is located at: [*Link to Task Guide*].
• Client & Stakeholder Information: A list of important contacts I manage has been compiled and can be found here: [*Link to Contacts List*].

I am happy to walk you or my replacement through these documents and dedicate time over the next two weeks to training. Please let me know if there is anything else I can do to support the transition.

Best regards,

[*Your Name*]

[*Your Position*]

</template>

3) Farewell Message Email Template

<template>

Subject: Farewell and Thank You

Dear Team,

As today is my last day at [*Company Name*], I wanted to send a quick note to say goodbye. I’ve truly enjoyed my time here and appreciate all the opportunities I’ve had and the relationships I’ve built.

I’m proud of the work we’ve accomplished together, especially [*A Favorite Memory or Project*]. I wish you and the company continued success in all future endeavors.

I would love to keep in touch. You can find me on [*Your Personal Email or LinkedIn Profile*].

All the best,

[*Your Name*]

[*Your Position*]

</template>

4) Project Handover Email Template

<template>

Subject: Project Handover: [*Project Name(s)*]

Dear [*Recipient's Name or Team Name*],

As part of my transition, this email outlines the handover details for [*Project Name*]. My goal is to provide you with all the necessary information for a seamless continuation.

Here is a breakdown of the project:

• Project Summary: [*Briefly describe the project's main objective and scope.*]
• Current Status: [*Detail the project's current progress, including completed milestones and what is currently in progress.*]
• Key Documents & Resources: All relevant files, including project plans, reports, and assets, are located here: [*Link to Shared Drive/Folder*].
• Next Steps: The immediate next steps are [*List 1-3 critical upcoming tasks or deadlines*].
• Key Contacts: The main points of contact for this project are [*List key internal/external contacts and their roles*].

I've aimed to make this handover as comprehensive as possible. Please feel free to schedule some time with me to walk through any of these details. I'm here to help ensure the project continues to move forward successfully.

Best regards,

[*Your Name*]

[*Your Position*]

</template>

5) Gratitude Note Email Template

<template>

Subject: A Note of Thanks

Dear [*Manager's or Colleague's Name*],

As my time at [*Company Name*] comes to a close, I wanted to reach out personally to express my gratitude for your support and guidance during my tenure. Working with you has been a valuable part of my experience here.

I especially appreciate the opportunity we had to collaborate on [*mention a specific project or memory*]. I learned a great deal from that experience, and I will carry the insights I gained with me into my next role. Thank you for being an important part of my professional growth.

I wish you and the team continued success, and I hope we can stay in touch.

Best regards,

[*Your Name*]

[*Your Position*]

</template>

What About Using Flodesk?

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Wrapping Up

A well-written two weeks' notice is a key part of maintaining your professional image. It reflects your commitment to clear and thoughtful communication, a skill valuable in any career move.

Flodesk is designed to help you create emails that look good and communicate clearly. See how our platform can support your professional communications by signing up.