5 Great Two Weeks Notice Email Templates To Copy & Paste

So, you're ready for your next chapter. Putting in your two weeks' notice is a big step, and how you do it matters.

Crafting that final email can feel tricky, but it doesn't have to be. Starting with a template helps you get your message across clearly and professionally, ensuring you leave on a high note.

Tips for Writing Two Weeks Notice Emails

• Get straight to the point. Your subject line should be unambiguous—something like "Two Weeks' Notice - [Your Name]". Open the email by stating your intention to resign in the first sentence. It’s clear, respectful of their time, and sets a professional tone.
• State your last day. Don't make your manager do the math. Clearly mention the specific date of your last day of employment. This avoids any confusion and helps HR and your team start the offboarding process right away.
• Offer to help with the transition. A key part of leaving gracefully is ensuring your work doesn't fall through the cracks. Mention that you’re committed to a smooth handover, whether that means documenting your processes or helping train your replacement.
• Keep it positive, but brief. You don't need to write a novel. A simple, sincere line thanking the company for the opportunity is enough. There's no need to air grievances or go into detail about your next move. The goal is to maintain a good relationship.

Types of Two Weeks Notice Email Templates We Will Cover

1. Resignation Announcement Email Template
2. Transition Plan Email Template
3. Farewell Message Email Template
4. Project Handover Email Template
5. Gratitude Note Email Template

5 Two Weeks Notice Email Templates

1) Resignation Announcement Email Template

<template>

Subject: Resignation - [Your Name]

Dear [Manager's Name],

Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day], two weeks from today.

I am committed to ensuring a smooth transition over the next two weeks. I am happy to help document my responsibilities and train my replacement to make the handover as seamless as possible.

Thank you for the opportunity. I've valued my time here and wish you and the company continued success.

Sincerely,

[Your Name]

[Your Position]

</template>

2) Transition Plan Email Template

<template>

Subject: Transition Plan - [Your Name]

Dear [Manager's Name],

Following up on my resignation, I've outlined a plan to ensure a smooth handover of my duties. My goal is to leave my projects and responsibilities in a clear and organized state for the team.

Here is a summary of my key projects and their current status:

• [Project A: Current status and immediate next steps]
• [Project B: Current status and immediate next steps]
• [Project C: Current status and immediate next steps]

I have also documented my core responsibilities and the location of all relevant files. I am available to walk through these documents and processes with [Team Member's Name] or my replacement at your convenience.

Please let me know if there are any other priorities you'd like me to focus on during my final two weeks. I am committed to making this transition as effective as possible.

Best regards,

[Your Name]

[Your Position]

</template>

3) Farewell Message Email Template

<template>

Subject: Farewell and Thank You - [Your Name]

Hi Team,

As you know, today is my last day at [Company Name]. Before I sign off, I wanted to send a quick message to say thank you for making my time here so rewarding.

I’ve genuinely enjoyed my time here and I'm proud of the work we've done together. I've learned so much from each of you and will value the relationships we've built.

I would love to stay in touch. You can connect with me on LinkedIn at [Your LinkedIn Profile URL] or reach me at my personal email, [Your Personal Email Address].

Wishing you and the company all the best for the future.

Best,

[Your Name]

</template>

4) Project Handover Email Template

<template>

Subject: Handover: [Project Name(s)]

Dear [Recipient's Name],

This email outlines the handover of my responsibilities for [Project Name(s)]. My aim is to equip you with all the necessary information for a smooth continuation of the work.

I've compiled all the essential resources and current status updates below:

• Project Brief & Goals: You can find the core objectives and scope in this document: [Link to project brief].
• Key Files & Assets: All relevant files are organized in this shared folder: [Link to shared drive/folder].
• Current Status: My work is complete up to [describe the last completed milestone]. The immediate next step is [describe the next task].
• Important Contacts: The main point of contact for this project is [Contact's Name and Role].

I am available to walk you through these materials and answer any questions you might have. Please feel free to schedule some time on my calendar.

Best regards,

[Your Name]

[Your Position]

</template>

5) Gratitude Note Email Template

<template>

Subject: A Note of Thanks - [Your Name]

Dear [Manager's or Mentor's Name],

As my final day approaches, I wanted to reach out and personally thank you for the support and guidance you've given me during my time at [Company Name].

I especially value the experience I gained working on [mention a specific project or skill you learned]. Your insights on [mention a specific piece of advice or support they gave you] were particularly helpful and have made a significant impact on my professional development.

Thank you again for being a wonderful leader and mentor. I wish you and the team continued success and hope our paths cross again in the future.

Sincerely,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

While the templates above cover a specific type of professional communication, your email needs don't end with your resignation. Flodesk is built to manage your business communications, helping you design and automate email marketing that grows your brand.

Our platform gives you an intuitive builder to create forms and campaigns without needing any coding or design skills. See how you can engage your audience and monetize your email list by exploring what Flodesk offers.

Wrapping Up

Leaving your job on the right foot is important, and a clear, professional email sets the tone. These templates provide a solid foundation for that final communication.

When you're ready to build your own business, your communication needs will evolve. Flodesk helps you create emails that look good and connect with your audience, no design skills required, so you can start building your brand.