Let's talk about rejection emails. While they're never fun to send, they are a key part of treating every applicant with respect and protecting your brand's reputation.
Having a go-to template makes the process straightforward and less stressful. We've broken down five essential types to help you get it right every time.
Crafting a rejection email that's both clear and kind is an art. Here are a few pointers to keep in mind to make your message respectful and effective.
<template>
Subject: Your application for the [*Job Title*] position
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] role and for taking the time to apply with us. We appreciate you thinking of [*Company Name*].
After careful consideration, we have decided to move forward with other candidates whose experience more closely aligns with the requirements for this specific role. This was a competitive search, and we had to make some difficult choices.
We encourage you to keep an eye on our careers page for future openings. We wish you all the best in your job search.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Your proposal for [*Project Name*]
Hi [*Name*],
Thank you for taking the time to submit your proposal for the [*Project Name*]. We appreciate the effort and thought you put into your submission.
After careful review with our team, we have decided to move in a different direction for this particular project. While we were impressed with your approach, we've opted for a proposal that more closely aligns with our immediate goals.
We value your work and would be happy to consider future proposals from you. We wish you the best of luck with your endeavors.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Update on your interview for the [*Job Title*] position
Hi [*Candidate Name*],
Thank you for taking the time to meet with us and discuss the [*Job Title*] position. We enjoyed getting to know you and learning more about your experience.
After careful consideration, we have decided to move forward with another candidate for this role. This was a competitive process, and the decision was a difficult one to make.
We were impressed by your background and encourage you to keep an eye on our careers page for future openings. We wish you all the best in your job search.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Your partnership proposal with [*Company Name*]
Hi [*Partner Name*],
Thank you for reaching out and sharing your proposal for a partnership. We appreciate the time and thought you put into it.
After careful review with our team, we've decided that this opportunity doesn't align with our current strategic direction. We are being very selective with new partnerships at this time to ensure we stay focused on our primary goals.
We will keep your information on file and will be in touch if a collaboration that is a better fit for our roadmap comes up. We wish you all the best with your work.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Your application for the [*Grant Name*]
Hi [*Applicant Name*],
Thank you for applying for the [*Grant Name*] and for sharing your project with us. We appreciate the time and effort you put into your application.
We received a significant number of applications during this cycle, making the selection process very competitive. After careful review by our committee, we have decided to fund other projects that more closely align with the specific objectives of this particular grant.
This was a difficult decision, as we received many compelling proposals. We encourage you to apply for future grant opportunities with us and wish you the best of luck in securing funding for your work.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Organization Name*]
</template>
Now that you have these five rejection email templates, you need a reliable way to send them while maintaining your brand's integrity. Flodesk provides intuitive email marketing tools for small businesses, helping you manage and monetize your email list. You don’t need any coding or design experience to create, send, and automate emails that connect with your audience and drive your business forward.
Our email builder is designed to be straightforward, so you can craft professional-looking emails in minutes. With powerful automation and form-building tools, Flodesk gives you everything you need for effective email marketing, without the usual complexity. We empower businesses to send emails that get results, simply.
Sending a thoughtful rejection is a non-negotiable part of building a respected brand. Use these templates as your starting point to communicate with clarity and grace.
Flodesk helps you deliver these messages with the same care you put into crafting them, ensuring every email looks and feels like your brand. Sign up to see how simple it is to manage your communications.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
