5 Great Reference Check Email Templates To Copy & Paste

Reference check emails can be a game-changer when you're hiring. They help you get the lowdown on potential candidates from people who've worked with them before. But crafting the perfect email can be tricky.

That's where email templates come in handy. They save you time and ensure you ask all the right questions. Let's dive into five different types of reference check email templates that will make your hiring process smoother and more efficient.

Tips for Writing Reference Check Emails

When writing reference check emails, it's important to be clear and concise. Here are some tips to help you get the information you need:

• Be Specific: Clearly state the purpose of your email and the specific information you're seeking about the candidate. This helps the reference provide relevant details.
• Keep It Short: People are busy, so keep your email brief. A few well-crafted questions are better than a long list.
• Ask Open-Ended Questions: Instead of yes/no questions, ask things like "Can you describe a time when the candidate showed leadership?" This encourages more detailed responses.
• Respect Their Time: Acknowledge that you're asking for a favor and thank them in advance for their time and insights.
• Follow Up Politely: If you don't hear back, send a gentle reminder. Sometimes emails get lost or forgotten, and a nudge can help.

Types of Reference Check Email Templates We Will Cover

1. Employment Verification Email Template
2. Character Reference Email Template
3. Academic Reference Email Template
4. Professional Reference Email Template
5. Personal Reference Email Template

5 Reference Check Email Templates

1) Employment Verification Email Template

<template>

Subject: Employment Verification for [*Candidate's Name*]

Dear [*Reference's Name*],

I hope this message finds you well. I am writing to verify the employment details of [*Candidate's Name*], who has applied for a position with our company, [*Your Company Name*]. As part of our hiring process, we conduct thorough employment verifications to ensure we make informed decisions.

Could you please confirm the following details regarding [*Candidate's Name*]?

• Employment Dates: The period during which [*Candidate's Name*] was employed at your organization.
• Job Title: The position held by [*Candidate's Name*] during their tenure.
• Responsibilities: A brief description of the key responsibilities and duties performed by [*Candidate's Name*].
• Performance: Any notable achievements or areas where [*Candidate's Name*] excelled.
• Reason for Leaving: If applicable, the reason why [*Candidate's Name*] left your organization.

We appreciate your time and effort in providing this information. Your insights will be invaluable in helping us assess [*Candidate's Name*]'s suitability for the role they have applied for.

Thank you in advance for your assistance. If you have any questions or need further information, please do not hesitate to contact me.

Best regards,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

[*Your Contact Information*]

</template>

2) Character Reference Email Template

<template>

Subject: Character Reference for [*Candidate's Name*]

Dear [*Reference's Name*],

I hope this email finds you well. I am reaching out to request a character reference for [*Candidate's Name*], who has applied for a position with our company, [*Your Company Name*]. As part of our hiring process, we seek to understand the personal qualities and character of our candidates to ensure they align with our company values.

Could you please provide your insights on the following aspects of [*Candidate's Name*]?

• Integrity: How would you describe [*Candidate's Name*]'s honesty and ethical standards?
• Work Ethic: Can you share examples of [*Candidate's Name*]'s dedication and commitment to their responsibilities?
• Interpersonal Skills: How does [*Candidate's Name*] interact with colleagues, clients, or others in a professional setting?
• Problem-Solving: Can you provide an instance where [*Candidate's Name*] demonstrated effective problem-solving skills?
• Overall Character: Any additional comments on [*Candidate's Name*]'s character and suitability for the role they have applied for.

Your feedback will be instrumental in helping us make an informed decision. We greatly appreciate your time and effort in providing this reference.

Thank you in advance for your assistance. If you have any questions or need further information, please do not hesitate to contact me.

Best regards,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

[*Your Contact Information*]

</template>

3) Academic Reference Email Template

<template>

Subject: Academic Reference for [*Candidate's Name*]

Dear [*Reference's Name*],

I hope this email finds you well. I am writing to request an academic reference for [*Candidate's Name*], who has applied for a position with our company, [*Your Company Name*]. As part of our hiring process, we seek to understand the academic background and capabilities of our candidates to ensure they meet our standards and expectations.

Could you please provide your insights on the following aspects of [*Candidate's Name*]?

• Academic Performance: How would you describe [*Candidate's Name*]'s performance in their coursework and academic projects?
• Research Skills: Can you share examples of [*Candidate's Name*]'s ability to conduct research and contribute to academic discussions?
• Intellectual Curiosity: How does [*Candidate's Name*] demonstrate a passion for learning and exploring new ideas?
• Collaboration: How well does [*Candidate's Name*] work with peers and faculty members in academic settings?
• Overall Potential: Any additional comments on [*Candidate's Name*]'s potential for success in their chosen field and suitability for the role they have applied for.

Your feedback will be instrumental in helping us make an informed decision. We greatly appreciate your time and effort in providing this reference.

Thank you in advance for your assistance. If you have any questions or need further information, please do not hesitate to contact me.

Best regards,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

[*Your Contact Information*]

</template>

4) Professional Reference Email Template

<template>

Subject: Professional Reference for [*Candidate's Name*]

Dear [*Reference's Name*],

I hope this email finds you well. I am writing to request a professional reference for [*Candidate's Name*], who has applied for a position with our company, [*Your Company Name*]. As part of our hiring process, we seek to understand the professional background and capabilities of our candidates to ensure they meet our standards and expectations.

Could you please provide your insights on the following aspects of [*Candidate's Name*]?

• Professional Experience: How would you describe [*Candidate's Name*]'s experience and expertise in their field?
• Skills and Competencies: Can you share examples of [*Candidate's Name*]'s key skills and how they have applied them in their role?
• Work Performance: How has [*Candidate's Name*] performed in their professional duties and responsibilities?
• Team Collaboration: How well does [*Candidate's Name*] work with colleagues and contribute to team efforts?
• Leadership Abilities: Can you provide an instance where [*Candidate's Name*] demonstrated leadership or took initiative?
• Overall Suitability: Any additional comments on [*Candidate's Name*]'s suitability for the role they have applied for.

Your feedback will be instrumental in helping us make an informed decision. We greatly appreciate your time and effort in providing this reference.

Thank you in advance for your assistance. If you have any questions or need further information, please do not hesitate to contact me.

Best regards,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

[*Your Contact Information*]

</template>

5) Personal Reference Email Template

<template>

Subject: Personal Reference for [*Candidate's Name*]

Dear [*Reference's Name*],

I hope this email finds you well. I am reaching out to request a personal reference for [*Candidate's Name*], who has applied for a position with our company, [*Your Company Name*]. As part of our hiring process, we aim to understand the personal qualities and character of our candidates to ensure they align with our company values and culture.

Could you please provide your insights on the following aspects of [*Candidate's Name*]?

• Character: How would you describe [*Candidate's Name*]'s overall character and integrity?
• Personality: Can you share examples of [*Candidate's Name*]'s personality traits and how they interact with others?
• Reliability: How dependable is [*Candidate's Name*] in both personal and professional settings?
• Strengths and Weaknesses: What do you consider to be [*Candidate's Name*]'s key strengths and areas for improvement?
• Additional Comments: Any other insights or anecdotes that you believe would help us understand [*Candidate's Name*] better.

Your feedback will be instrumental in helping us make an informed decision. We greatly appreciate your time and effort in providing this reference.

Thank you in advance for your assistance. If you have any questions or need further information, please do not hesitate to contact me.

Best regards,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

[*Your Contact Information*]

</template>

What About Using Flodesk?

While reference check emails are crucial for making informed hiring decisions, managing and sending these emails can be time-consuming. That's where Flodesk comes in. Although primarily an email marketing tool, Flodesk's intuitive platform can help you streamline your email communications, including reference checks, with ease.

With Flodesk, you can create, send, and automate beautifully designed emails without any coding or design skills. Trusted by over 100,000 businesses worldwide, Flodesk offers powerful features and flat-rate pricing, making it an excellent choice for small businesses looking to grow and monetize their email lists. Sign up for free today and see how Flodesk can simplify your email processes.

Wrapping Up

In conclusion, reference check emails are an essential part of the hiring process, providing valuable insights into a candidate's background and suitability. By using the templates provided, you can ensure your emails are clear, concise, and effective in gathering the information you need.

To make the process even more efficient, consider using Flodesk. With its user-friendly platform, you can easily create, send, and automate your reference check emails. Sign up for free today and experience how Flodesk can streamline your email communications.