Recruiting emails are your first handshake with potential candidates, so making them count is essential. We've put together five key templates to help you reach out with confidence.
Referring to a template gives you a proven structure, freeing you up to personalize your message and build a real connection from the start.
<template>
Subject: Job Offer from [*Company Name*]
Hi [*Candidate Name*],
Following our recent conversations, we are very pleased to offer you the position of [*Job Title*] at [*Company Name*]. The team was impressed with your background and we are excited about the prospect of you joining us.
This is a full-time position with a proposed start date of [*Start Date*]. As discussed, your annual starting salary will be [*Salary*], and you will report to [*Manager’s Name*]. You will also be eligible for our comprehensive benefits package, which includes [*mention 1-2 key benefits, e.g., health insurance, paid time off*].
A formal offer letter with complete details on your compensation, benefits, and the terms of your employment is attached. Please take a moment to review it, and if you choose to accept, sign and return the letter by [*Offer Expiration Date*].
We believe you will make a significant impact here, and we look forward to welcoming you to the team. Please feel free to reach out if you have any questions.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Invitation to Interview for the [*Job Title*] Position at [*Company Name*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position at [*Company Name*]. Your application stood out to us, and we would like to invite you to an interview to discuss your experience and the role in more detail.
The next step is a [*Interview Type, e.g., 30-minute video call*] with [*Interviewer’s Name, Interviewer’s Title*]. This will be an opportunity for us to learn more about your background and for you to ask any questions you have about the team and our work.
Please let us know what times work best for you over the next few days. Alternatively, you can book a time directly on my calendar here: [*Scheduling Link*].
We look forward to speaking with you.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Update on your [*Job Title*] application at [*Company Name*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position and for taking the time to speak with our team. We genuinely appreciate you sharing your experience with us.
After careful consideration, we have decided to move forward with other candidates at this time. This was a difficult decision, as we met with many qualified individuals. While this role wasn't the right fit, we were impressed with your background and encourage you to keep an eye on our careers page for future opportunities.
We wish you all the best in your job search.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: [*Intriguing, personalized subject line, e.g., Your work with [Skill]*]
Hi [*Candidate Name*],
I came across your profile on [*Platform, e.g., LinkedIn, GitHub*] and was impressed by your work on [*mention a specific project or accomplishment*].
At [*Company Name*], we're building [*briefly describe a compelling project or mission*]. Given your experience in [*mention a relevant skill*], I thought you might be a great fit for our [*Job Title*] position. We’re looking for someone to help us [*describe the core challenge or impact of the role*].
Would you be open to a brief chat next week to explore if this aligns with your career goals? You can book a time that works for you here: [*Scheduling Link*].
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Following up on the [*Job Title*] role at [*Company Name*]
Hi [*Candidate Name*],
I'm writing to follow up on my previous email regarding the [*Job Title*] position. I wanted to make sure it reached you and see if you’ve had a chance to consider it.
We are continuing our conversations for this role and remain interested in your background. If the timing is right for you, we'd like to ensure you have the opportunity to be considered.
Are you still open to discussing the opportunity? If so, please let me know what your availability looks like for a brief chat.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
To put these recruiting email templates into action, you need an email platform that simplifies the process. Flodesk offers intuitive email marketing tools that help you manage and grow your candidate pipeline. Without needing any coding or design skills, you can create, send, and automate emails to engage potential hires and build your team.
Our platform is built around a straightforward email builder and powerful automation features, giving you everything required for your email marketing. From designing forms that capture attention to sending messages that get responses, Flodesk provides the tools for effective email outreach, minus the complexity.
The right email can open the door to your next key hire. These templates provide the foundation for making that first connection count.
Our platform provides the tools to send well-designed emails and manage your candidate pipeline with ease. Start building your team by signing up for Flodesk.
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