5 Great Proposal Follow-Up Email Templates To Copy & Paste

Following up on a proposal can be nerve-wracking, but it's a crucial step in sealing the deal. Whether you're a seasoned professional or new to the game, having a solid follow-up email template can make all the difference. It ensures you stay professional and keeps the conversation moving forward.

Using an email template saves time and helps you craft a clear, concise message. Plus, it boosts your confidence, knowing you have a well-structured approach ready to go.

Tips for Writing Proposal Follow-Up Emails

Here are some unique tips to help you write effective proposal follow-up emails:

• Be Specific: Reference key points from your proposal to show you've put thought into it. Mention specific details that were discussed to jog their memory.
• Timing Matters: Send your follow-up at the right time. Too soon, and you might seem pushy; too late, and they might forget about you. A good rule of thumb is to wait a week.
• Personalize It: Use the recipient's name and tailor the email to their needs. Avoid generic phrases and make it clear that this email is meant for them.
• Include a Call to Action: Make it easy for them to take the next step. Whether it's scheduling a call or providing feedback, be clear about what you want them to do.
• Keep It Short: Respect their time by keeping your email concise. Get to the point quickly and avoid unnecessary details.

Types of Proposal Follow-Up Email Templates We Will Cover

1. Reminder Proposal Email Template
2. Feedback Request Email Template
3. Decision Inquiry Email Template
4. Additional Information Email Template
5. Thank You Email Template

5 Proposal Follow-Up Email Templates

1) Reminder Proposal Email Template

<template>

Subject Line: Reminder: Proposal Follow-Up

Hi [Recipient's Name],

I hope this email finds you well. I wanted to follow up on the proposal I sent over on [Date] regarding [Project/Proposal Name]. I understand that you have a busy schedule, so I wanted to ensure it didn't get lost in the shuffle.

To recap, the proposal outlines [Brief Summary of Proposal] and how it can benefit [Recipient's Company]. I believe this project has the potential to [Key Benefit] and would love to discuss it further with you.

If you have any questions or need additional information, please don't hesitate to reach out. I'm available for a call or meeting at your convenience. You can also reply directly to this email with any feedback or thoughts you might have.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,

[Your Name]

[Your Position]

[Your Company]

[Your Contact Information]

</template>

2) Feedback Request Email Template

<template>

Subject Line: Request for Feedback on Proposal

Hi [Recipient's Name],

I hope you're doing well. I wanted to reach out regarding the proposal I sent over on [Date] for [Project/Proposal Name]. Your feedback is incredibly valuable to us, and I would love to hear your thoughts on the proposal.

Specifically, I'm interested in understanding how well the proposal aligns with your needs and if there are any areas where we could improve or provide additional information. Your insights will help us tailor our approach to better meet your expectations.

If you have a few moments, could you please share your feedback? Whether it's a quick call or a reply to this email, any input you provide will be greatly appreciated.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,

[Your Name]

[Your Position]

[Your Company]

[Your Contact Information]

</template>

3) Decision Inquiry Email Template

<template>

Subject Line: Follow-Up on Proposal Decision

Hi [Recipient's Name],

I hope this message finds you well. I am writing to follow up on the proposal I submitted on [Date] for [Project/Proposal Name]. I wanted to check in and see if there have been any updates or decisions made regarding the proposal.

Understanding your decision is crucial for us as it helps us plan our next steps accordingly. If there are any questions or additional information needed to assist in your decision-making process, please let me know. I am more than happy to provide any further details or clarifications.

Thank you for considering our proposal. I look forward to your response and hope to have the opportunity to work together on this project.

Best regards,

[Your Name]

[Your Position]

[Your Company]

[Your Contact Information]

</template>

4) Additional Information Email Template

<template>

Subject Line: Additional Information for Proposal

Hi [Recipient's Name],

I hope you're doing well. I wanted to follow up on the proposal I sent over on [Date] for [Project/Proposal Name]. I understand that making an informed decision is important, and I wanted to provide you with some additional information that might help clarify any questions you may have.

In the proposal, we outlined [Brief Summary of Proposal]. To give you a more comprehensive understanding, I've included [Additional Information] that highlights [Specific Details or Benefits]. This should provide a clearer picture of how our proposal can meet your needs and contribute to [Recipient's Company].

If there are any other details you need or specific questions you have, please don't hesitate to reach out. I'm more than happy to provide further information or schedule a call to discuss this in more detail.

Thank you for considering our proposal. I look forward to your feedback and hope we can move forward with this project together.

Best regards,

[Your Name]

[Your Position]

[Your Company]

[Your Contact Information]

</template>

5) Thank You Email Template

<template>

Subject Line: Thank You for Considering Our Proposal

Hi [Recipient's Name],

I hope this email finds you well. I wanted to take a moment to express my sincere gratitude for taking the time to review our proposal for [Project/Proposal Name]. We truly appreciate the opportunity to present our ideas and solutions to you.

Your consideration means a lot to us, and we are excited about the possibility of collaborating with [Recipient's Company]. We believe that our proposal offers significant value and aligns well with your goals and objectives.

If you have any questions or need further clarification on any aspect of the proposal, please do not hesitate to reach out. We are more than happy to provide additional information or discuss any details further.

Thank you once again for your time and consideration. We look forward to the possibility of working together and contributing to the success of [Recipient's Company].

Best regards,

[Your Name]

[Your Position]

[Your Company]

[Your Contact Information]

</template>

What About Using Flodesk?

When it comes to sending proposal follow-up emails, having the right tools can make all the difference. Flodesk offers an intuitive email marketing platform that allows you to create, send, and automate your follow-up emails effortlessly. With no need for coding or design skills, you can craft professional and engaging emails that keep the conversation moving forward.

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Wrapping Up

In conclusion, mastering the art of proposal follow-up emails can significantly impact your business relationships and success rates. By using the provided templates and tips, you can ensure your follow-ups are professional, timely, and effective.

Ready to take your follow-up emails to the next level? Sign up for Flodesk for free and start creating beautiful, automated emails that keep your proposals top of mind. With Flodesk, you can streamline your email marketing efforts and focus on what truly matters—building strong client relationships.