5 Great Linkedin Recruiter Email Templates To Copy & Paste

Trying to catch a top candidate's eye on LinkedIn? Nailing that first message is key, but it's tough to know what will actually get a reply.

Using a template can be a game-changer. It provides a clear starting point, so you can focus on personalizing your message instead of staring at a blank screen.

Tips for Writing Linkedin Recruiter Emails

• Personalize beyond their name. Look at their profile for more than just their job title. Mention a specific project they listed, a recent post they shared, or an article they wrote. It shows you’ve actually paid attention and aren't just sending mass messages.
• Find your common ground. This is LinkedIn’s superpower. Check for mutual connections, shared professional groups, or the same alma mater. Starting your message with that connection point makes it feel much warmer and less like a random cold email.
• Write for a phone screen. Most people will read your message on their phone. Keep it brief and scannable. Use short paragraphs and get straight to the point. If it looks like a wall of text, it’s getting ignored.
• Make the next step simple. Don’t be vague with your request. End with a clear and low-commitment question. Something like, “Are you open to a quick 15-minute chat next week to discuss this?” is easy to respond to.

Types of Linkedin Recruiter Email Templates We Will Cover

1. Initial Contact Email Template
2. Follow-Up Email Template
3. Job Offer Email Template
4. Interview Invitation Email Template
5. Rejection Email Template

5 Linkedin Recruiter Email Templates

1) Initial Contact Email Template

<template>

Subject: Inquiry about a [Job Title] opportunity

Hi [Candidate Name],

I came across your profile and was impressed by your work on [mention a specific project or accomplishment from their profile]. Your experience in [mention a specific skill] is particularly relevant to a role I'm hiring for.

I'm a recruiter at [Company Name], and we're looking for a [Job Title] to join our [Department Name] team. The position focuses on [briefly describe 1-2 key responsibilities or goals of the role], and based on your background, I thought it might be a great match.

Are you open to a brief chat next week to discuss this further? Let me know if you’d be interested in learning more.

All the best,

[Your Name]

[Your Title]

[Company Name]

[Link to Your LinkedIn Profile or Company Website]

</template>

2) Follow-Up Email Template

<template>

Subject: Following up on the [Job Title] opportunity

Hi [Candidate Name],

I'm following up on the email I sent last week regarding the [Job Title] position at [Company Name]. I know inboxes can get busy, so I wanted to make sure this didn't slip through.

Your background in [mention a specific skill or experience] is a strong match for what we're looking for, and I think you could be a great addition to the team. The role is focused on [briefly restate a key goal or project], which seems to align well with your experience.

Are you open to a brief chat sometime next week to explore if this is a good fit? Let me know what works for you.

Best,

[Your Name]

[Your Title]

[Company Name]

[Link to Your LinkedIn Profile or Company Website]

</template>

3) Job Offer Email Template

<template>

Subject: Job Offer from [Company Name]

Hi [Candidate Name],

On behalf of the team at [Company Name], I am very pleased to offer you the position of [Job Title]. We were all impressed during the interview process and are confident you will be a valuable addition to our team.

As discussed, you will be joining the [Department Name] team, reporting to [Manager’s Name]. Your anticipated start date will be [Start Date].

A formal offer letter with comprehensive details about your compensation, benefits, and equity will be sent in a separate email. Please take the time to review it. If you have any questions, don't hesitate to reach out.

We are looking forward to you joining us. Please let us know your decision by [Offer Deadline Date].

Best regards,

[Your Name]

[Your Title]

[Company Name]

[Link to Your LinkedIn Profile or Company Website]

</template>

4) Interview Invitation Email Template

<template>

Subject: Interview Invitation: [Job Title] at [Company Name]

Hi [Candidate Name],

Thank you for your interest in the [Job Title] position at [Company Name]. We've reviewed your application and would like to invite you for an interview.

The next step is a [duration, e.g., 45-minute] interview with [Interviewer’s Name, Title] to discuss your background and the role in more detail. It will be a [video call/phone call/in-person interview].

To schedule, please use this link to find a time that works for you: [Link to Scheduling Tool]. If none of the available times work, please let me know a few times you are free.

We look forward to speaking with you.

Best,

[Your Name]

[Your Title]

[Company Name]

[Link to Your LinkedIn Profile or Company Website]

</template>

5) Rejection Email Template

<template>

Subject: Update on your application for the [Job Title] position

Hi [Candidate Name],

Thank you for your time and interest in the [Job Title] position at [Company Name]. We enjoyed learning more about your skills and experience during the interview process.

After careful consideration, we have decided to move forward with other candidates at this time. This was a competitive role, and the decision was a difficult one.

We were impressed with your background and will keep your information on file for any future openings that may be a good match. We wish you the best in your job search.

Sincerely,

[Your Name]

[Your Title]

[Company Name]

[Link to Your LinkedIn Profile or Company Website]

</template>

What About Using Flodesk?

The templates above are ideal for your initial, one-on-one messages with top candidates. To scale your efforts, you need a way to nurture a larger talent community and keep them warm for future roles.

Flodesk helps you design and automate beautiful emails to your talent network, with no coding required. Sign up for Flodesk to start building and engaging your candidate pipeline today.

Wrapping Up

These templates provide a solid framework for your one-on-one recruiting messages on LinkedIn. They help you move past the blank page and focus on making a genuine connection with each candidate.

When you’re ready to nurture your entire talent pool at scale, Flodesk helps you design and automate emails that candidates will actually open. You can get started here.