You've found your next hire, and now it's time to send the offer. This email is your first official welcome and sets the tone for everything that follows.
Relying on a template helps you get all the important details down clearly and professionally, so you can focus on getting that enthusiastic "yes."
<template>
Subject: Job Offer: [Job Title] at [Company Name]
Dear [Candidate Name],
It was a pleasure speaking with you about the [Job Title] role. Following our recent conversations, we are delighted to formally offer you the position.
As discussed, this is a full-time position reporting to [Manager's Name] with a proposed start date of [Start Date]. The annual salary for this role is [Salary], paid on a [e.g., bi-weekly] basis. You will also be eligible for our company's benefits package, and we have attached the full details for your review.
We were particularly impressed with your experience in [mention a specific skill or project] and are confident you will be a valuable addition to our team. We are excited about the prospect of you joining us.
To accept, please review and sign the attached offer letter and return it to us by [Decision Deadline]. In the meantime, please feel free to reach out if you have any questions.
Best regards,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Congratulations on Your Promotion to [New Job Title]
Dear [Employee Name],
On behalf of the team, I am thrilled to officially offer you the position of [New Job Title]. Your contributions to [mention a specific project or achievement] have been significant, and this promotion is a direct result of your dedication and impact here at [Company Name].
This new role is effective starting [Start Date], and you will report to [Manager's Name]. Your new annual salary will be [Salary]. We have attached an updated compensation summary for your review, which outlines any changes to your benefits package.
We are confident in your ability to take on these new responsibilities and are excited to support your continued growth within the company.
To accept this offer, please reply to this email by [Decision Deadline]. Let us know if you have any questions.
Best regards,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Part-Time Job Offer: [Job Title] at [Company Name]
Dear [Candidate Name],
Following our recent conversation, we are pleased to formally offer you the part-time position of [Job Title] at [Company Name].
This role requires approximately [Number] hours per week, and your proposed schedule would be [Days of the week and times]. You will be reporting to [Manager’s Name], with a proposed start date of [Start Date]. The hourly rate for this position is [Hourly Rate], paid on a [e.g., bi-weekly] basis.
We enjoyed learning about your background in [mention a specific skill or experience] and are confident you will make a great contribution to our team.
To accept this offer, please review the attached agreement and return a signed copy by [Decision Deadline]. Feel free to reach out if you have any questions before then.
Best regards,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Job Offer: Remote [Job Title] at [Company Name]
Dear [Candidate Name],
Following our recent conversations, we are excited to offer you the remote position of [Job Title] at [Company Name].
This is a full-time, fully remote position reporting to [Manager's Name], with a proposed start date of [Start Date]. The annual salary for this role is [Salary], paid on a [e.g., bi-weekly] basis. To ensure you have a productive work environment, we will provide a company laptop and a one-time stipend for your home office setup. A full summary of our benefits package is attached for your review.
We were impressed with your approach to [mention a specific skill or project] and are confident you will be a great addition to our distributed team.
To accept, please review and sign the attached offer letter and return it to us by [Decision Deadline]. Please feel free to reach out if you have any questions about the role or how we collaborate as a remote team.
Best regards,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Internship Offer: [Internship Title] at [Company Name]
Dear [Candidate Name],
Following our recent conversation, we are pleased to offer you the [Internship Title] position at [Company Name]. We enjoyed learning about your passion for [mention a specific area or skill] and believe you will be a great addition to our team.
This is a paid internship scheduled to run from [Start Date] to [End Date]. You will report to [Manager's/Mentor's Name] and will be expected to work approximately [Number] hours per week. Your compensation will be [Hourly Rate or Stipend].
During your internship, you will have the opportunity to contribute to [mention a specific project or team] and gain valuable hands-on experience. We are excited to support your growth and see the impact you will make.
To accept this offer, please review the attached internship agreement and return a signed copy to us by [Decision Deadline]. Please feel free to reach out if you have any questions.
We look forward to welcoming you.
Best regards,
[Your Name]
[Your Position]
[Company Name]
</template>
While these templates are for one-on-one offers, building a talent pipeline requires broader communication. Flodesk helps you design and send emails to keep potential candidates engaged for future roles.
Our intuitive builder lets you create professional messages that reflect your brand's quality. Start building your talent community by exploring what Flodesk offers.
Sending a clear job offer email is the final step in securing your new hire. These templates provide a straightforward foundation for making your offer professionally.
When you need to communicate with your wider talent community, Flodesk helps you create on-brand emails to keep them engaged. Start building your talent pipeline with Flodesk.
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