You've found the perfect candidate, and now it's time to send the job offer. This is one of the most exciting emails you'll send.
To make it easier, we're sharing five job offer email templates you can adapt for your own business.
Using a template helps you clearly communicate all the essential details, so you can extend your offer with confidence.
<template>
Subject: Job Offer – [*Job Title*] at [*Company Name*]
Dear [*Candidate Name*],
It was a pleasure speaking with you about the [*Job Title*] role. We were very impressed with your experience and are excited to formally extend this offer to you.
As discussed, this is a full-time, salaried position. Your anticipated start date will be [*Start Date*], and you will report to [*Manager’s Name*], [*Manager’s Title*]. Your starting salary will be [*Salary*] per year, paid on a [*bi-weekly/monthly*] basis. Our offer also includes a comprehensive benefits package, which features [*list 2-3 key benefits, e.g., health and dental insurance, paid time off, 401(k) matching*]. A full summary of benefits is attached for your review.
We believe you will be a valuable addition to our team and are confident you will thrive here. To accept, please review and sign the attached offer letter and return it by [*Response Deadline*]. In the meantime, please feel free to reach out with any questions.
We look forward to welcoming you to the team.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Congratulations on Your Promotion to [*New Job Title*]
Dear [*Employee Name*],
On behalf of the team, I’m excited to formally offer you the position of [*New Job Title*]. This promotion is a direct reflection of your significant contributions and dedication to [*Company Name*], and we’re looking forward to seeing you take on this new challenge.
Your new role will be effective starting [*Start Date*]. Your updated annual salary will be [*New Salary*], paid on our regular schedule. All other aspects of your benefits package will remain the same. We’ve attached an updated role description for your review.
We are confident in your ability to excel in this new position and are here to support your continued growth. Please reply to this email by [*Response Deadline*] to confirm your acceptance. Feel free to reach out if you have any questions about this transition.
Congratulations again on this well-deserved promotion.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Job Offer: Part-Time [*Job Title*] at [*Company Name*]
Dear [*Candidate Name*],
Following our recent conversation, we are pleased to formally offer you the part-time [*Job Title*] position at [*Company Name*]. We enjoyed learning more about your background and are confident you will make a great contribution to our team.
This is a part-time role with an expected schedule of [*Number of Hours*] hours per week. Your starting pay will be [*Hourly Rate*] per hour, paid on a [*bi-weekly/monthly*] basis. Your anticipated start date is [*Start Date*], and you will be reporting to [*Manager’s Name*], [*Manager’s Title*].
To accept this offer, please review the attached offer letter and return a signed copy by [*Response Deadline*]. Please let us know if you have any questions in the meantime.
We are excited about the possibility of you joining us.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Job Offer: Remote [*Job Title*] at [*Company Name*]
Dear [*Candidate Name*],
Following our conversation, we are excited to formally offer you the fully remote position of [*Job Title*] at [*Company Name*]. We were impressed by your skills and believe you will be a great fit for our distributed team.
As discussed, this is a full-time, remote position. Your start date will be [*Start Date*], and you will report to [*Manager’s Name*], [*Manager’s Title*]. Your starting salary will be [*Salary*] per year, paid on a [*bi-weekly/monthly*] basis. Our offer also includes a comprehensive benefits package, and a full summary is attached for your review.
To set you up for success, we will provide you with a company laptop and a one-time stipend of [*Stipend Amount*] for your home office. Our team primarily collaborates using [*mention tools, e.g., Slack, Asana, etc.*].
To accept this offer, please review and sign the attached offer letter and return it by [*Response Deadline*]. Please feel free to reach out if you have any questions about the role or working with us.
We look forward to you joining our team.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Internship Offer – [*Internship Title*] at [*Company Name*]
Dear [*Candidate Name*],
Following our conversation, we are happy to formally offer you the [*Internship Title*] position at [*Company Name*]. We enjoyed learning about your skills and are confident you will make a great addition to our team for the upcoming [*e.g., Fall 2024 semester*].
This internship is designed to provide you with hands-on experience. You will be working closely with the [*Team/Department Name*] team and reporting to [*Manager’s Name*], [*Manager’s Title*]. The internship is scheduled to run from [*Start Date*] to [*End Date*]. This is a paid position at a rate of [*Hourly Rate/Stipend Amount*], with an expectation of [*Number of Hours*] hours per week.
To accept this offer, please review the attached internship agreement and return a signed copy by [*Response Deadline*]. Please feel free to reach out if you have any questions.
We look forward to welcoming you to the team.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
Once you've customized these job offer templates, you'll need an effective way to send them, and that's where Flodesk can help. We provide intuitive email marketing tools designed for small businesses, allowing you to grow your email list and communicate with candidates and customers. You don't need any coding or design experience to create and send emails that engage your audience. Over 100,000 businesses use Flodesk to manage their email communications simply and effectively.
Our platform includes a user-friendly email builder, powerful automation features, and well-designed forms. We give you all the necessary components for your email marketing strategy, but without the steep learning curve. Flodesk is built to help you send professional, high-converting emails in a straightforward way, giving you everything you need without the complexity.
With these templates, you can extend job offers that are clear, professional, and cover all necessary details. You are now equipped to communicate effectively with your top candidates.
When you're ready to send your offer, use a platform that reflects your brand's quality. Sign up for Flodesk to build and send your communications with confidence.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
