Sending that first email is your chance to make a great impression and start a real connection.
Having a few introduction email templates in your back pocket makes the whole process easier. Using a template gives you a clear framework, so you can say hello with confidence and focus on your message.
This is your first impression. Skip the clickbait and be direct. Mention a mutual connection or a specific topic to give them a reason to open your email. Something like, “Intro from [Mutual Friend]” or “Question about your recent project” works well.
Show you’ve done your homework. A generic compliment won't cut it. Reference a specific article they wrote, a podcast they were on, or a recent company win. This proves your interest is genuine and you're not just sending a mass email.
No one has time for a novel. Write short paragraphs and use white space to your advantage. A clean, easy-to-read email is more likely to get a response. Get to your point quickly and respectfully.
End your email with a clear and easy next step. Instead of a vague “Let’s connect,” try something specific like, “Are you available for a 15-minute chat next Tuesday?” This removes the guesswork and makes it easy for them to say yes.
<template>
Subject: Introduction from [*Your Name*]
Hi [*Recipient’s Name*],
I’m reaching out because our mutual connection, [*Mutual Connection’s Name*], thought it would be a good idea for us to connect. I’ve been following your work on [*Their Project or Company*] and was particularly impressed with [*Specific Accomplishment or Article*].
Your perspective on [*Specific Topic*] is insightful, and I’m currently exploring something similar in my own work at [*Your Company or Project*]. I believe a conversation could be valuable for both of us.
Would you be open to a brief 15-minute chat next week? I’m flexible and happy to work around your schedule.
Best,
[*Your Name*]
[*Your Title*]
[*Link to your LinkedIn or Portfolio*]
</template>
<template>
Subject: Application for the [*Job Title*] Position
Hi [*Hiring Manager’s Name*],
I’m writing to apply for the [*Job Title*] position I saw advertised on [*Platform, e.g., LinkedIn, company website*]. I’ve been following [*Company Name*] for a while and have a deep appreciation for your work in [*Specific area, e.g., brand design, user experience*].
In my previous role at [*Previous Company*], I was responsible for [*Briefly describe a key responsibility that aligns with the new role*]. I believe my experience in [*Mention 1-2 key skills from the job description*] would allow me to contribute to your team from day one.
My resume is attached for your review, and I’ve included a link to my portfolio below. I am excited about the possibility of bringing my skills to [*Company Name*] and would welcome the chance to discuss my application further.
Best,
[*Your Name*]
[*Link to your Portfolio or LinkedIn*]
[*Your Phone Number*]
</template>
<template>
Subject: Quick question about [*Company Name*]
Hi [*Recipient’s Name*],
I’m writing to you because I saw that [*Company Name*] is focused on [*Specific Goal, e.g., building a strong brand community*]. I noticed you’re using [*Current Tool or Method*] for your email marketing, and I had an idea that might help.
Many businesses in [*Their Industry*] use our platform to [*Achieve a specific outcome, e.g., design beautiful emails that get more engagement*] without needing a dedicated design team. We help them solve [*Specific Pain Point, e.g., the challenge of creating on-brand emails quickly*].
Would you be open to a brief call next week to explore if this could be a good fit for your team? Let me know what time works best for you.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company Name*]
[*Link to your Website*]
</template>
<template>
Subject: Welcome to [*Your Company Name*]! Next Steps for [*Project Name*]
Hi [*Client’s Name*],
Welcome to the team! We’re excited to get started on [*Project Name*] with you.
To kick things off, I’ll be your main point of contact. My goal is to make sure this project runs smoothly and that you have everything you need. We’ve put together a brief welcome guide that outlines our process, timelines, and what to expect in the coming weeks. You can find it here: [*Link to Welcome Guide or Onboarding Document*].
Our first step will be [*Describe the immediate next step, e.g., a kickoff call, a questionnaire*]. I’ll send a separate calendar invite for that shortly. In the meantime, please feel free to review the guide and let me know if you have any initial questions.
We’re looking forward to working with you.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company Name*]
</template>
<template>
Subject: Welcome to the team, [*New Team Member’s Name*]!
Hi team,
Please join me in welcoming our newest team member, [*New Team Member’s Name*], who starts on [*Their Start Date*] as our new [*Their Role*].
[*New Team Member’s Name*] will be focused on [*Describe their main responsibilities or first project*]. Their background in [*Mention a key skill or past experience*] will be a great asset as we continue to grow.
Please take a moment to introduce yourselves and make them feel welcome. We’re excited to have you join us, [*New Team Member’s Name*]!
Best,
[*Your Name*]
[*Your Title*]
</template>
While these templates are effective for one-on-one introductions, the next step is managing ongoing communication. Flodesk provides the tools to design and automate emails for welcoming new clients, subscribers, and team members.
You can build emails that reflect your brand without needing any design or coding experience. Start engaging your audience and growing your business with Flodesk.
A well-crafted introduction email opens the door to new connections and opportunities. These templates provide a solid starting point for making that first impression count.
When you're ready to send emails that look as good as they read, Flodesk is here to help. Start designing and sending with Flodesk.
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