5 Great Introduction Email Templates To Copy & Paste

That first email is your digital handshake. To make it a good one, we've gathered five go-to templates for introducing yourself or your business.

Having a solid template on hand takes the guesswork out of writing, letting you connect with new people confidently and quickly.

Tips for Writing Introduction Emails

• Craft a clear subject line. Your subject line is your first impression. Keep it direct. If you have a mutual connection, putting their name in the subject is a good way to get your email opened.
• Get straight to the point. Skip the long-winded intros. Say who you are and why you’re writing in the first couple of sentences. People appreciate brevity.
• Find a personal hook. Show you’ve done a bit of research. Mentioning a recent project of theirs, an article they wrote, or a shared interest proves you’re not just sending a generic blast.
• Make your ask clear. Don't be vague about what you want. Whether it's a 15-minute call, some advice, or an introduction, state your request simply. This makes it easy for them to respond.

Types of Introduction Email Templates We Will Cover

1. Networking Introduction Email Template
2. Job Application Introduction Email Template
3. Sales Prospecting Introduction Email Template
4. New Client Introduction Email Template
5. Team Member Introduction Email Template

5 Introduction Email Templates

1) Networking Introduction Email Template

<template>

Subject: Introduction from [Your Name]

Hi [Recipient's Name],

I’m reaching out because our mutual connection, [Mutual Connection’s Name], thought we should connect. I was recently looking at your work on [Project or Company] and was particularly interested in [Specific Detail].

My name is [Your Name], and I’m a [Your Position] focusing on [Your Field or Area of Interest]. I’m always looking to connect with others in the industry, and your perspective on [Their Area of Expertise] would be valuable.

Would you be open to a brief call next week to chat about your work? Please let me know what time works best for you.

Best,

[Your Name]

[Your Position]

[Your Company]

[Link to your portfolio or LinkedIn]

</template>

2) Job Application Introduction Email Template

<template>

Subject: Application for [Job Title] Position

Hi [Hiring Manager’s Name],

I'm writing to express my interest in the [Job Title] position I saw on [Platform where you saw the job posting]. My experience in [Your Relevant Skill or Experience] aligns well with the qualifications you’re looking for, and I was excited to see this opportunity.

In my previous role at [Previous Company], I was responsible for [Briefly describe a key responsibility or accomplishment]. I am confident that my skills in [Specific Area Mentioned in Job Description] would allow me to contribute to your team from day one.

I’ve attached my resume for your review and would appreciate the opportunity to discuss my application further. Thank you for your time and consideration.

Best,

[Your Name]

[Your Phone Number]

[Link to your portfolio or LinkedIn]

</template>

3) Sales Prospecting Introduction Email Template

<template>

Subject: A thought on your [Business Area, e.g., email marketing]

Hi [Recipient's Name],

I was looking at [Their Company's Website or Social Media] and noticed your work in [Their Industry]. I see you’re currently using [Current Tool or Method] for your [Business Area], and it got me thinking.

Many businesses find it challenging to [Common Challenge, e.g., design beautiful emails that convert] without a lot of technical hassle. We help companies like yours by making it simple to create emails that people love to open.

I have a few ideas on how you could approach this differently. Would you be open to a brief call next week to explore how we might be able to help [Their Company Name]?

Best,

[Your Name]

[Your Position]

[Your Company]

[Link to your website or calendar]

</template>

4) New Client Introduction Email Template

<template>

Subject: Welcome to [Your Company Name]! Let's get started.

Hi [Client's Name],

Welcome to [Your Company Name]. We're excited to have you on board and are ready to get started on [Project Name or Service].

My name is [Your Name], and I will be your main point of contact. To kick things off, I’ve attached our welcome packet which outlines our process, timelines, and what to expect next. Our immediate first step will be [First Step, e.g., a kickoff call to align on goals].

Please let me know if you have any questions after reviewing the materials. I will reach out later this week to schedule our first meeting, but feel free to book a time directly on my calendar here: [Link to Calendar].

We look forward to working with you.

Best,

[Your Name]

[Your Position]

[Your Company]

[Your Phone Number]

</template>

5) Team Member Introduction Email Template

<template>

Subject: Welcome [New Team Member's Name] to the Team!

Hi Team,

Please join me in welcoming our newest team member, [New Team Member's Name], who starts today, [Start Date].

[New Team Member's Name] is joining us as our new [Job Title]. They will be working on [Specific Project or Responsibilities] and will report to [Manager's Name]. They come to us from [Previous Company], where they [Briefly describe previous role or accomplishment].

Please take a moment to introduce yourselves and make them feel welcome. We're excited to have [New Team Member's Name] join us.

Best,

[Your Name]

[Your Position]

[Your Company]

</template>

What About Using Flodesk?

While these five introduction email templates provide a solid foundation, the right tool can make sending them even more effective. Flodesk offers intuitive email marketing tools for small businesses, helping you grow and monetize your email list without needing any coding or design skills. You can create, send, and automate emails that engage your audience and drive revenue.

Trusted by over 100,000 businesses, our platform helps both beginners and experts send high-converting emails in a radically simple way. With the world’s most intuitive email builder, powerful automations, and well-designed forms, Flodesk gives you everything you need for effective email marketing, without the complexity.

Wrapping Up

A strong introduction email sets the right tone for any new relationship, whether you're networking or welcoming a client. These templates provide a clear framework to help you get your message across effectively.

When you're ready to send emails that look as good as they read, Flodesk provides the tools to do it simply. Sign up to start building and sending your own introductions.