You've found some promising candidates, and now it's time to invite them for an interview. We're sharing five different email templates to help you reach out.
Using a template as a starting point makes sending a clear and compelling invitation simple, so you can focus on finding the right person for your team.
<template>
Subject: Interview Invitation for the [*Job Title*] Position at [*Company Name*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position at [*Company Name*]. Our team was impressed with your application, and we would like to invite you for a phone interview to discuss your experience and the role in more detail.
The call will be with [*Interviewer Name*], our [*Interviewer's Job Title*], and should last about [*XX*] minutes.
Please let me know what time works best for you from the following options: [*Suggest 2-3 dates and times*]. If none of these times work, please suggest a few times that fit your schedule. Also, please confirm the best phone number to reach you at.
We look forward to speaking with you.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
[*Your Email*]
[*Your Phone Number*]
</template>
<template>
Subject: Video Interview Invitation: [*Job Title*] at [*Company Name*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position at [*Company Name*]. We were impressed with your background and would like to invite you to a video interview to discuss your experience further.
The interview will be conducted via [*Video Conferencing Tool, e.g., Google Meet, Zoom*] and will last approximately [*XX*] minutes. You will be meeting with [*Interviewer Name*], our [*Interviewer's Job Title*]. Please use this link to join the call at your scheduled time: [*Video Call Link*].
Are you available at any of the following times? [*Suggest 2-3 dates and times*]. If not, please let me know what works for you.
We look forward to connecting with you.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
[*Your Email*]
[*Your Phone Number*]
</template>
<template>
Subject: Invitation to Interview for the [*Job Title*] Position
Hi [*Candidate Name*],
Thank you again for your interest in the [*Job Title*] position at [*Company Name*]. We enjoyed learning more about you and would like to invite you to our office for an in-person interview.
The interview will be with [*Interviewer Name(s) and Title(s)*] and will last approximately [*XX*] minutes. Please let us know which of the following times works for you: [*Suggest 2-3 dates and times*]. If none of these options are suitable, please suggest a few alternatives.
Our office is located at [*Full Office Address*]. When you arrive, please [*instructions on where to park and who to ask for at reception*]. Let us know if you need any assistance with directions.
We look forward to meeting you in person.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
[*Your Email*]
[*Your Phone Number*]
</template>
<template>
Subject: Invitation to Group Interview: [*Job Title*] at [*Company Name*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position at [*Company Name*]. We were impressed with your application and would like to invite you to the next step in our process: a group interview.
This interview will be a collaborative session with a few other candidates. It’s a great opportunity for us to see how you work in a team and for you to learn more about our company culture. The session will last approximately [*XX*] minutes and will involve [*briefly describe the activity, e.g., a team-based problem-solving exercise*] with [*Interviewer Name(s) and Title(s)*].
The group interview is scheduled for [*Date*] at [*Time*]. It will be held at [*Location or provide video conference link*]. Please let us know if you can attend by [*RSVP Date*] so we can finalize the arrangements.
We look forward to meeting you.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
[*Your Email*]
[*Your Phone Number*]
</template>
<template>
Subject: Invitation to Panel Interview for the [*Job Title*] Position
Hi [*Candidate Name*],
Thank you for your continued interest in the [*Job Title*] position at [*Company Name*]. We have enjoyed our conversations so far and would like to invite you to the next stage: a panel interview.
This interview will be a conversation with several members of our team, giving you a chance to meet more of the people you could be working with. It will last approximately [*XX*] minutes. You will be speaking with:
Please let us know which of the following times works for you: [*Suggest 2-3 dates and times*]. If none of these options are suitable, please suggest a few alternatives that work with your schedule.
The interview will be held at [*Location or provide video conference link*].
We look forward to our conversation.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
[*Your Email*]
[*Your Phone Number*]
</template>
Once you've customized these interview invitation email templates, Flodesk provides the tools to send and manage your communication with candidates. We offer intuitive email marketing for small businesses, helping you grow your email list and connect with your audience. Our platform is designed so you can create, send, and automate emails without needing any coding or design skills.
With a straightforward email builder, powerful automations, and well-designed forms, Flodesk gives you everything you need for effective email marketing, minus the complexity. Whether you're a beginner or an expert, our tools empower you to send professional-looking emails that engage your recipients in a radically simple way.
Clear communication is key to a successful hiring process, and these templates provide a straightforward starting point. They help you present a professional image from the very first interaction.
When you're ready to send your invitations, Flodesk makes it simple to manage your candidate outreach. Sign up to streamline your email workflow.
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