5 Great Event Email Templates To Copy & Paste

Hosting an event means you'll be sending a lot of emails. We're breaking down five essential types that will cover you from the first announcement to the final thank you.

Using a template as your starting point makes the whole process of creating beautiful and effective emails that much easier.

Tips for Writing Event Emails

• Nail the subject line.
• Be direct but add a little personality. Clearly state the event name and the email's purpose, like “Your Ticket to [Event Name]” or “Last Chance: [Event Name].”
• Put the essentials up top.
• Don't make people hunt for the details. The what, when, and where should be impossible to miss. Think big, clear text right at the beginning.
• Have one clear goal.
• Each email should ask your reader to do one thing. Whether it's “RSVP Now” or “View the Schedule,” make that call-to-action button the star of the show.
• Match the email to the event's vibe.
• Your email is the first taste of the event itself. A laid-back workshop needs a different design and tone than a formal fundraiser. Let your design set the mood.

Types of Event Email Templates We Will Cover

1. Invitation Email Template
2. Reminder Email Template
3. Confirmation Email Template
4. Thank You Email Template
5. Follow-Up Email Template

5 Event Email Templates

1) Invitation Email Template

<template>

Subject: You're Invited to [Event Name]

Hi [First Name],

You're invited to [Event Name]. Join us for [describe the event in an engaging way, e.g., an exclusive workshop, a community gathering to celebrate our new collection].

This is your chance to [state the core value proposition, e.g., connect with fellow creatives, get hands-on with new techniques, be the first to see what we've been working on]. We'll have [mention a special guest, unique activity, or key feature] that you won't want to miss.

Date: [Date]
Time: [Time, including time zone]
Location: [Venue Name, Address, or Virtual Link]

Spaces are limited, so please RSVP by [RSVP Date] to secure your spot.

[Insert a clear Call-to-Action button here, like "RSVP Now" or "Save My Spot"]

We look forward to seeing you there.

All the best,

[Your Name]

[Your Title]

[Your Organization]

</template>

2) Reminder Email Template

<template>

Subject: Reminder: [Event Name] is just around the corner!

Hi [First Name],

This is a friendly reminder that [Event Name] is happening soon. We're looking forward to seeing you there.

Here are the details one more time:

Date: [Date]
Time: [Time, including time zone]
Location: [Venue Name, Address, or Virtual Link]

We're putting the final touches on everything and can't wait for you to join us. If you have any questions before the event, just reply to this email.

[Insert a clear Call-to-Action button here, like "View Event Details" or "Add to Calendar"]

See you soon,

[Your Name]

[Your Title]

[Your Organization]

</template>

3) Confirmation Email Template

<template>

Subject: You're confirmed for [Event Name]!

Hi [First Name],

You're in. Your registration for [Event Name] is confirmed, and we're excited you'll be joining us.

Here are the key details for your records. We recommend adding the event to your calendar so you don't miss a thing.

Date: [Date]
Time: [Time, including time zone]
Location: [Venue Name, Address, or Virtual Link]

[Insert a clear Call-to-Action button here, like "Add to Calendar" or "View My Ticket"]

If any questions come up before the event, simply reply to this email. We're happy to help.

See you there,

[Your Name]

[Your Title]

[Your Organization]

</template>

4) Thank You Email Template

<template>

Subject: Thanks for coming to [Event Name]

Hi [First Name],

Thank you for joining us for [Event Name]. It was a pleasure to have you there, and we hope you had a great time.

To keep the momentum going, we've put together [mention a resource, e.g., a photo gallery, a recording of the talks] for you to enjoy.

[Insert a clear Call-to-Action button here, like "View Photos" or "Watch the Replay"]

Your feedback is important as we plan future events. If you have a moment, we'd love to hear what you thought. You can share your feedback here: [Link to Survey].

Thanks again for making the event a success.

All the best,

[Your Name]

[Your Title]

[Your Organization]

</template>

5) Follow-Up Email Template

<template>

Subject: Sorry we missed you at [Event Name]

Hi [First Name],

We missed you at [Event Name]. We understand that things come up, so we wanted to share some of the highlights with you.

The event included [briefly describe a key takeaway or a popular session]. If you're interested, we've made a recording available so you can catch up on what you missed.

[Insert a clear Call-to-Action button here, like "Watch the Replay" or "Get the Recap"]

We hope to see you at the next one.

Best,

[Your Name]

[Your Title]

[Your Organization]

</template>

What About Using Flodesk?

These templates provide the blueprint, and Flodesk is the tool to bring them to life for your audience. Our platform is designed to help you create and send beautiful emails for your events without needing any coding or design experience.

With powerful automations and an intuitive builder, you have everything required to manage your event communications. Start sending emails that look as good as your events by signing up for Flodesk today.

Wrapping Up

Effective event communication is straightforward with the right framework. These templates provide a clear path for every email you need to send.

Now, bring them to life with a platform built for creators. Sign up for Flodesk to design beautiful emails and automate your workflow.