Getting feedback during the onboarding process is essential for understanding your new hire's experience. Onboarding surveys are your direct line to gathering these valuable insights.
Using a template for these emails helps streamline the process, ensuring you send a clear and effective survey every time.
Don't just send one survey at the end of 90 days. Send short surveys at key milestones—like the end of the first week, at 30 days, and then at 90 days. This gives you a real-time pulse on their experience as it unfolds.
Let your new hire know exactly why you're asking for feedback and how you'll use it. Also, give a realistic time estimate. A simple "This 5-minute survey will help us improve onboarding for future hires" goes a long way.
Use their name. A simple "Hi [First Name]" makes the email feel like it's coming from a person, not an automated system. It’s a small touch that shows you see them as an individual.
Skip the clever, marketing-style subject lines. Be direct. Something like "How was your first week?" or "Your 30-day onboarding check-in" works well. They'll know exactly what the email is about and are more likely to open it.
Your new hire will likely open this email on their phone. Make sure your email and the linked survey are easy to read and navigate on a small screen. A clean, responsive design is key to getting responses.
<template>
Subject: Welcome! How was your first day experience?
Hi [*New Hire’s Name*],
Welcome to the team! We hope you had a great first day. Your initial experience is important, and we'd love to hear your thoughts on how everything went.
This survey will only take about [*X minutes*] to complete. Your feedback is valuable and will directly help us refine our welcome process for everyone who joins after you.
Please share your experience through the survey link below:
[*Link to Survey*]
We're excited to have you on board.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: How was your first week at [*Company Name*]?
Hi [*New Hire’s Name*],
It's been a full week since you joined us, and we hope you're starting to settle in. As you get acquainted with your role and the team, your early feedback is incredibly helpful for us to understand the initial onboarding phase.
Could you take a few minutes to share your thoughts in this short survey? It should only take about [*X minutes*] and will help us improve the first-week experience for all future hires.
Please find the survey here: [*Link to Survey*]
Your perspective is important, and we look forward to hearing from you.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Feedback on your [*Training Session Name*] session
Hi [*New Hire’s Name*],
We hope you found the recent [*Training Session Name*] session helpful. Your feedback is key to making our training programs as effective and engaging as possible.
We'd appreciate it if you could take [*X minutes*] to share your thoughts on the session. Your insights will help us refine the content and delivery for future team members.
You can access the survey here: [*Link to Survey*]
Thanks for helping us improve.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Your thoughts on the Mentor Program
Hi [*New Hire’s Name*],
We hope your time with [*Mentor’s Name*] has been a valuable part of your onboarding experience. The goal of our mentor program is to provide guidance and support as you navigate your new role.
To help us ensure the program is as effective as possible, we'd appreciate your honest feedback. This short evaluation will take about [*X minutes*] to complete, and your confidential responses will help us refine the program for everyone.
You can share your thoughts here: [*Link to Survey*]
Thank you for helping us build a better mentorship experience.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Your feedback on the onboarding experience
Hi [*New Hire’s Name*],
Now that you've completed your first [*e.g., 90 days*], we'd like to get your perspective on the entire onboarding process. Your feedback is essential for helping us understand the complete journey from your first day until now.
This final survey gives you a chance to reflect on your overall experience. It will take about [*X minutes*], and your comprehensive feedback will directly influence how we shape our onboarding program for future hires.
You can access the survey here: [*Link to Survey*]
We appreciate you taking the time to share your thoughts.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
With these five employee onboarding survey email templates in hand, the next step is sending them effectively. Flodesk provides a straightforward email marketing platform that helps businesses manage their communications. Without needing any coding or design skills, you can build, send, and automate emails that engage your new team members and streamline your feedback process.
Our platform is trusted by tens of thousands of businesses because it's built for both beginners and seasoned users who want to send well-designed, effective emails. It includes an intuitive email builder, capable automations, and clean forms, giving you all the necessary tools for your email marketing needs without the usual complexity.
Gathering consistent feedback is key to refining your onboarding process, and these templates provide a solid foundation. They help you ask the right questions at the right time, ensuring you get the insights needed to support your new hires.
Now, put these templates into action with a platform designed for clarity and impact. Start creating and automating your onboarding emails with Flodesk today.
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