5 Great Circling Back Email Templates To Copy & Paste

We’ve all stared at a blank draft, wondering how to politely “circle back” without sounding like a pest. Finding the right words for a follow-up can be tricky.

This is where having a template helps. It gives you a solid starting point, so you can confidently send a clear message and get on with your work.

Tips for Writing Circling Back Emails

• Add context. Don’t make them dig through their inbox. Briefly mention the original topic and when you last connected. A simple, “Following up on our chat last week about the new branding…” is all you need.
• State your purpose clearly. Be direct about what you need. Are you looking for feedback, a decision, or a specific file? A clear call to action gets you a clear answer.
• Make it easy for them. Do the heavy lifting. If you need to schedule a meeting, suggest a few times. If you’re referencing a document, attach it again. The less work they have to do, the faster they’ll respond.
• Keep it short and sweet. Your follow-up should be scannable. Get straight to the point so they can read it, take action, and get back to their day.

Types of Circling Back Email Templates We Will Cover

1. Meeting Reminder Email Template
2. Project Update Email Template
3. Feedback Request Email Template
4. Proposal Follow-Up Email Template
5. Networking Check-In Email Template

5 Circling Back Email Templates

1) Meeting Reminder Email Template

<template>

Subject: Reminder: [*Meeting Topic*] on [*Date*]

Hi [*Recipient Name*],

This is a friendly reminder about our meeting scheduled for [*Date*] at [*Time*] to discuss [*Meeting Topic*]. We’ll be connecting via [*Platform, e.g., Google Meet*], and you can join using this link: [*Meeting Link*].

I’ve attached the agenda to this email for your convenience. Please take a moment to look it over before our chat.

Looking forward to it.

Best,

[*Your Name*]

[*Your Position*]

</template>

2) Project Update Email Template

<template>

Subject: Project Update: [*Project Name*]

Hi [*Recipient Name*],

Circling back with a quick update on the [*Project Name*] project.

We’ve just completed [*mention key milestones or tasks completed*]. Our focus is now shifting to [*outline the next phase or tasks*], and we are on schedule to meet our deadline of [*Date*].

I’ve attached the latest [*Document Name*] for your review. When you have a moment, could you please look over [*specific section*] and share your thoughts?

Let me know if you have any questions.

Best,

[*Your Name*]

[*Your Position*]

</template>

3) Feedback Request Email Template

<template>

Subject: Feedback on [*Project/Document Name*]

Hi [*Recipient Name*],

Circling back on the [*Project/Document Name*] I sent over on [*Date*].

Your perspective on [*specific area, e.g., the design mockups*] would be a great help as we finalize the next steps. When you have a moment, could you please share your thoughts?

I’ve attached the file again for easy reference. Let me know if you have any questions.

Thanks in advance,

[*Your Name*]

[*Your Position*]

</template>

4) Proposal Follow-Up Email Template

<template>

Subject: Following up on the [*Project Name*] proposal

Hi [*Recipient Name*],

I’m circling back on the proposal for [*Project Name*] I sent over on [*Date*]. I wanted to make sure you received it and see if you had a chance to review it.

We’re excited about the possibility of working together. Please let me know if you have any questions or if there’s anything you’d like to discuss further. I’m happy to walk you through any part of the proposal.

Looking forward to hearing from you.

Best,

[*Your Name*]

[*Your Position*]

</template>

5) Networking Check-In Email Template

<template>

Subject: Checking in from [*Event/Our Last Chat*]

Hi [*Recipient Name*],

It was great connecting with you at [*Event/Location*] last [*Month/Week*]. I really enjoyed our conversation about [*Specific Topic*].

I’m circling back because I wanted to share [*an article/a resource*] I thought you might find interesting, or just see how [*Their Project/Initiative*] is progressing.

If you’re open to it, I’d be happy to grab coffee sometime in the next few weeks to continue our chat.

Hope to hear from you soon.

Best,

[*Your Name*]

[*Your Position*]

</template>

What About Using Flodesk?

These templates are effective for managing individual follow-ups. When you need to communicate with your entire list, Flodesk provides the tools to send and automate your emails.

With our intuitive email builder, you can create messages without needing design or coding skills. Join the businesses using Flodesk to grow and monetize their email lists.

Wrapping Up

Having the right words makes all the difference in professional communication. These templates provide a solid foundation for your follow-ups, ensuring your messages are clear and effective.

For sending emails that look as good as they read, Flodesk offers an intuitive platform for your campaigns. Start building your emails with Flodesk.