Getting the green light on a project often comes down to a clear and direct approval assignment email. It’s the simple step that moves your work forward.
We’ve put together five templates to help you get that "yes" without the back-and-forth. Referring to a template takes the guesswork out of what to write, so you can send your request with confidence.
<template>
Subject: Leave Request Approved: [*Employee Name*]
Hi [*Employee Name*],
This email confirms that your leave request for the period from [*Start Date*] to [*End Date*] has been approved.
Please ensure all your pending tasks are handed over to [*Colleague’s Name*] and that your out-of-office autoresponder is active before you leave. This helps us keep projects moving smoothly in your absence.
We hope you have a wonderful and refreshing time off. We look forward to seeing you back on [*Return Date*].
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Expense Report Approved: [*Report Name/Date*]
Hi [*Employee Name*],
This is to confirm that your expense report for [*Report Name/Date*] has been approved.
The total approved amount of [*Total Amount*] will be included in your next paycheck, scheduled for [*Pay Date*].
Thank you for your prompt submission.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Project Proposal Approved: [*Project Name*]
Hi [*Team/Individual Name*],
Good news—your project proposal for [*Project Name*] has been approved. We're excited about the potential of this initiative and are ready to move forward.
The vision you outlined aligns well with our goals for this quarter. Let's schedule a kickoff meeting for next week to discuss the project plan, allocate resources, and define the next steps. Please send over your availability.
Looking forward to seeing this project come to life.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Purchase Order [*PO Number*] Approved
Hi [*Team/Individual Name*],
This email confirms that Purchase Order [*PO Number*] has been approved. You can now proceed with the purchase from [*Vendor Name*].
The approved amount is [*Total Amount*]. Please ensure the final invoice matches this figure and forward it to the finance department upon receipt.
Let us know if you have any questions.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Time Off Request Approved: [*Employee Name*]
Hi [*Employee Name*],
Your time off request from [*Start Date*] to [*End Date*] has been approved.
Please make sure your out-of-office message is set and any urgent responsibilities are handed over before you leave. This ensures everything runs smoothly while you're away.
Enjoy your time off. We look forward to having you back on [*Return Date*].
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
While these templates are useful for specific approval communications, Flodesk can help you manage all your business emails. We offer intuitive email marketing tools for small businesses, helping you grow and monetize your email list. You can create, send, and automate emails that engage your audience and drive revenue, with no coding or design skills required.
Trusted by thousands of businesses, Flodesk helps beginners and experts send professional, high-converting emails in a simple way. With our intuitive email builder, powerful automations, and well-designed forms, Flodesk gives you everything you need for effective email marketing—without the complexity.
These approval templates streamline a key part of your workflow, ensuring clear communication to move projects forward. Getting your emails right is fundamental to your business operations.
When you're ready to manage all your business communications, Flodesk offers an intuitive platform to design and send your emails. Sign up to get started.
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