Connecting with your alumni is all about reigniting a sense of community. We're covering five key email templates to help you do just that.
Referring to a template simplifies the process, letting you send beautifully effective emails without staring at a blank page.
<template>
Subject: You're Invited: [Event Name]
Hi [First Name],
We’re inviting you to our upcoming alumni event, [Event Name]. It’s a chance to reconnect with classmates and faculty in a relaxed setting.
This year, we're focusing on [theme or main purpose of the event]. You can look forward to [mention one or two specific highlights, e.g., a keynote from a distinguished alum, a tour of the new campus wing, catered dinner].
The event is on [Date of Event] from [Start Time] to [End Time] at [Location or Virtual Link].
Please RSVP by [RSVP Date] so we can finalize the arrangements. You can confirm your attendance here: [Link to RSVP page].
We hope to see you there.
Best,
[Your Name]
[Your Position]
[Alumni Relations Department]
[Your University]
</template>
<template>
Subject: Help Us Shape the Future at [University Name]
Hi [First Name],
As a valued member of our alumni community, you know the impact a [University Name] education can have. We’re reaching out today to ask for your support in helping the next generation of students thrive.
This year, our goal is to raise [Fundraising Goal Amount] for the [Specific Fund or Campaign, e.g., Annual Student Scholarship Fund]. These funds directly support [describe what the funds will be used for, e.g., financial aid, new technology, campus facilities], ensuring our students have the resources they need to succeed.
A gift of any amount makes a significant difference. If you are able to contribute, you can make a secure donation here: [Link to Donation Page].
Thank you for considering a gift to [University Name]. Your support helps us continue a legacy of excellence.
Sincerely,
[Your Name]
[Your Position]
[Alumni Relations Department]
[Your University]
</template>
<template>
Subject: Your [Month] Alumni News from [University Name]
Hi [First Name],
Here’s your monthly update on what’s happening at [University Name] and within our alumni community.
In this issue, we’re featuring [brief description of main story, e.g., a profile on a successful alum, a major campus development]. You can read the full story here: [Link to Full Story].
You’ll also find updates on [brief description of another story, e.g., recent faculty achievements, student-led initiatives] and a look at upcoming events like [Name of a specific upcoming event].
Explore all the latest news here: [Link to Full Newsletter or Blog].
We hope you enjoy this month's updates.
Best,
[Your Name]
[Your Position]
[Alumni Relations Department]
[Your University]
</template>
<template>
Subject: Make a Difference: Volunteer with [University Name]
Hi [First Name],
Your experience since graduating from [University Name] is invaluable. We have an opportunity for you to share that expertise with the next generation of students.
We are currently looking for alumni to help with [Specific Volunteer Program, e.g., our annual student mentorship program, mock interviews for graduating seniors]. In this role, you would [briefly describe the main responsibility, e.g., guide a final-year student, provide feedback on resumes].
The time commitment is flexible, typically around [mention time commitment, e.g., one hour per month, a single Saturday afternoon]. This is a direct way to impact a student's career path and reconnect with the university community.
If you’re interested in learning more or signing up, please visit our volunteer page: [Link to Volunteer Information/Sign-up Page].
Thank you for considering this opportunity to give back.
Sincerely,
[Your Name]
[Your Position]
[Alumni Relations Department]
[Your University]
</template>
<template>
Subject: Your Feedback Matters: [University Name] Alumni Survey
Hi [First Name],
We're always looking for ways to improve the alumni experience at [University Name], and your perspective is essential. We’d appreciate it if you could share your thoughts with us.
We’ve put together a brief survey to gather your feedback on [specific area, e.g., our alumni events, communication, career services]. Your responses will directly help us [explain the impact, e.g., plan more relevant events, improve our newsletter]. The survey should only take about [Number] minutes to complete.
You can access the survey here: [Link to Survey].
Thank you for helping us make the [University Name] alumni community stronger.
Best,
[Your Name]
[Your Position]
[Alumni Relations Department]
[Your University]
</template>
These templates provide a solid foundation for your alumni communication. Flodesk gives you the tools to bring these messages to life and send them to your community with ease.
Our platform is built to help you design and automate emails that engage your audience, without needing any technical skills. See how simple it is to manage your alumni outreach by starting with Flodesk today.
Meaningful alumni outreach is built on consistent, personal communication. These templates offer a clear path to starting those conversations and strengthening your community.
Our platform helps you design and send emails that reflect your institution's identity and engage your audience. Get started with Flodesk to bring your outreach strategy to life.
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