5 Great Verbal Warning Email Templates To Copy & Paste

Ever found yourself stuck on how to word a verbal warning email? You're not alone! Crafting the perfect message can be tricky, but having a few templates up your sleeve can make the process a whole lot easier.

Using an email template ensures you cover all the necessary points without missing a beat. Plus, it saves you time and stress, letting you focus on more important tasks.

Tips for Writing Verbal Warning Emails

When it comes to writing a verbal warning email, there are a few key tips to keep in mind:

• Be Clear and Direct: Get straight to the point. Clearly state the issue and why it's a problem. Avoid beating around the bush.
• Use a Professional Tone: Even though it's a warning, keep the tone respectful. You want to address the issue without coming off as overly harsh.
• Include Specific Examples: Mention specific incidents or behaviors that led to the warning. This helps the recipient understand exactly what needs to change.
• Outline Consequences: Clearly explain what will happen if the behavior doesn't improve. This sets clear expectations and helps avoid future misunderstandings.
• Offer Support: Let the recipient know you're there to help them improve. Suggest resources or steps they can take to address the issue.

Types of Verbal Warning Email Templates We Will Cover

1. Attendance Issue Email Template
2. Performance Concern Email Template
3. Conduct Violation Email Template
4. Punctuality Problem Email Template
5. Policy Breach Email Template

5 Verbal Warning Email Templates

1) Attendance Issue Email Template

<template>

Subject: Attendance Issue

Dear [Employee's Name],

I hope this message finds you well. I am writing to discuss a concern regarding your recent attendance record. It has come to my attention that there have been several instances of unexcused absences and tardiness over the past few weeks.

Specifically, on [Date(s) of Absence/Tardiness], you were either absent or late without prior notice. This pattern of behavior is affecting not only your performance but also the overall productivity of the team.

We value your contributions to the company and want to support you in maintaining a consistent attendance record. It is important to adhere to the attendance policy outlined in our employee handbook. Continued issues with attendance may lead to further disciplinary action, up to and including termination.

If there are any underlying issues or circumstances that are affecting your ability to maintain regular attendance, please do not hesitate to reach out. We are here to assist you and can discuss potential solutions or accommodations that may help.

Thank you for your attention to this matter. We look forward to seeing an improvement in your attendance.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

</template>

2) Performance Concern Email Template

<template>

Subject: Performance Concern

Dear [Employee's Name],

I hope this email finds you well. I am writing to address some concerns regarding your recent performance at work. It has come to my attention that there have been several instances where your work has not met the expected standards.

Specifically, on [Date(s) of Incident(s)], there were issues related to [Describe Specific Performance Issues]. This has impacted not only your individual performance but also the overall efficiency and productivity of the team.

We value your contributions to the company and believe in your potential to excel in your role. It is important to adhere to the performance standards outlined in our employee handbook. Continued issues with performance may lead to further disciplinary action, up to and including termination.

If there are any underlying issues or circumstances that are affecting your ability to perform at your best, please do not hesitate to reach out. We are here to support you and can discuss potential solutions or resources that may help you improve.

Thank you for your attention to this matter. We look forward to seeing an improvement in your performance.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

</template>

3) Conduct Violation Email Template

<template>

Dear [Employee's Name],

I hope this email finds you well. I am writing to address a serious concern regarding your recent conduct at work. It has come to my attention that there have been several instances where your behavior has not aligned with the company's code of conduct.

Specifically, on [Date(s) of Incident(s)], there were issues related to [Describe Specific Conduct Violations]. This type of behavior is unacceptable and goes against the values and standards we uphold at [Company Name].

We value your contributions to the company and believe in maintaining a respectful and professional work environment. It is crucial to adhere to the conduct guidelines outlined in our employee handbook. Continued violations of these guidelines may lead to further disciplinary action, up to and including termination.

If there are any underlying issues or circumstances that are affecting your behavior, please do not hesitate to reach out. We are here to support you and can discuss potential solutions or resources that may help you improve.

Thank you for your attention to this matter. We look forward to seeing an improvement in your conduct.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

</template>

4) Punctuality Problem Email Template

<template>

Dear [Employee's Name],

I hope this email finds you well. I am writing to address a concern regarding your punctuality at work. It has come to my attention that there have been several instances of tardiness over the past few weeks.

Specifically, on [Date(s) of Tardiness], you arrived late without prior notice. This pattern of behavior is affecting not only your performance but also the overall productivity and morale of the team.

We value your contributions to the company and want to support you in maintaining a consistent and punctual attendance record. It is important to adhere to the punctuality policy outlined in our employee handbook. Continued issues with punctuality may lead to further disciplinary action, up to and including termination.

If there are any underlying issues or circumstances that are affecting your ability to arrive on time, please do not hesitate to reach out. We are here to assist you and can discuss potential solutions or accommodations that may help.

Thank you for your attention to this matter. We look forward to seeing an improvement in your punctuality.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

</template>

5) Policy Breach Email Template

<template>

Dear [Employee's Name],

I hope this email finds you well. I am writing to address a serious concern regarding a recent breach of company policy. It has come to my attention that there have been specific instances where your actions have not aligned with the policies outlined in our employee handbook.

Specifically, on [Date(s) of Incident(s)], there were issues related to [Describe Specific Policy Breach]. This type of behavior is unacceptable and goes against the standards we uphold at [Company Name].

We value your contributions to the company and believe in maintaining a professional and compliant work environment. It is crucial to adhere to the policies and guidelines set forth to ensure the smooth operation of our organization. Continued breaches of these policies may lead to further disciplinary action, up to and including termination.

If there are any underlying issues or circumstances that are affecting your ability to comply with company policies, please do not hesitate to reach out. We are here to support you and can discuss potential solutions or resources that may help you improve.

Thank you for your attention to this matter. We look forward to seeing an improvement in your adherence to company policies.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

</template>

What About Using Flodesk?

While crafting verbal warning emails is crucial for maintaining workplace standards, managing your broader email communications can be just as important. This is where Flodesk comes in. With Flodesk, you can effortlessly create, send, and automate emails that engage your audience and drive revenue, all without needing any coding or design skills.

Trusted by over 100,000 businesses worldwide, Flodesk offers powerful features in a simple, easy-to-use platform. Whether you're sending out performance reviews or company updates, Flodesk's intuitive tools can help you grow and monetize your email list. Plus, with flat-rate pricing, your cost remains the same no matter how big your list gets. Sign up for free and see how Flodesk can transform your email marketing strategy.

Wrapping Up

In conclusion, having a set of well-crafted verbal warning email templates can significantly streamline your communication process and ensure that all necessary points are covered. By following the tips and using the templates provided, you can address issues effectively while maintaining a professional and supportive tone.

Ready to take your email communication to the next level? Sign up for free with Flodesk and discover how easy it is to create, send, and automate emails that engage your audience and drive results. With Flodesk, you can manage all your email needs effortlessly, leaving you more time to focus on what truly matters.