You've done the work, and now it's time to send the contract to make things official.
Using an email template for this step ensures you come across clearly and professionally, every single time.
<template>
Subject: Job Offer from [*Company Name*]
Dear [*Candidate Name*],
Following our recent conversations, we are delighted to formally offer you the position of [*Job Title*] at [*Company Name*]. We were very impressed during the interview process and are confident that you will be a valuable addition to our team.
Attached to this email is your employment contract, which details the terms, conditions, and benefits associated with this role. As discussed, your starting salary will be [*Salary*] per year, and your anticipated start date is [*Start Date*]. You will report directly to [*Manager’s Name*].
Please review the contract at your convenience. To accept the offer, please sign the document and return it to us by [*Date*]. This will ensure we can begin your onboarding process without delay.
We are all looking forward to welcoming you to the team. If you have any questions, please feel free to reach out.
Best regards,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Proposal for [*Project/Service Name*]
Hi [*Client Name*],
Following our conversation about [*Client's Goal*], I’ve attached the proposal we discussed. It outlines how we can partner to achieve your objectives.
Inside, you’ll find a detailed breakdown of the project scope, timeline, and investment. We’ve designed this plan specifically to address [*Key Challenge or Objective*] and are confident it aligns with the vision you shared.
Please review the proposal at your convenience. To move forward, you can sign the agreement electronically. Let me know if you have any questions—we're ready to get started when you are.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Partnership Agreement with [*Partner Company Name*]
Hi [*Partner Name*],
Following our recent discussion, we're excited to move forward with our partnership. Attached is the formal agreement that outlines the collaboration we envisioned.
The document details our shared objectives, respective roles, and the contributions for our joint initiative, [*Project or Initiative Name*]. We believe it captures the spirit of our conversation and sets us up for a successful venture.
Please review the agreement at your convenience. If the terms align with your expectations, please sign and return the document by [*Date*] so we can officially begin.
We look forward to working together. Please let us know if you have any questions.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Freelance Agreement for [*Project Name*]
Hi [*Client Name*],
It was great connecting about [*Project Name*], and I'm excited to get started. Attached is the freelance agreement to make our collaboration official.
The agreement covers the key details we discussed, including the project scope, deliverables, timeline, and payment terms. Please take a moment to review it to ensure everything aligns with your expectations.
To move forward, please sign the contract electronically by [*Date*]. This will allow us to stick to our planned start date.
Let me know if you have any questions. I'm looking forward to working with you.
Best,
[*Your Name*]
[*Your Title, e.g., Freelance Writer*]
</template>
<template>
Subject: Lease Agreement for [*Property Address*]
Hi [*Tenant Name*],
Following your application, we are pleased to move forward with the lease for the property at [*Property Address*]. Attached is the formal lease agreement for your review.
The document details the terms of your tenancy, including the lease period from [*Start Date*] to [*End Date*], the monthly rent of [*Rent Amount*], and the security deposit amount. Please take a moment to read through it carefully.
To secure the property, please sign the agreement and return it to us by [*Date*]. Once we receive the signed document, we will countersign it and provide you with a final copy for your records.
We look forward to welcoming you to your new home. If you have any questions about the terms, please feel free to get in touch.
Best regards,
[*Your Name*]
[*Your Title, e.g., Landlord or Property Manager*]
</template>
While these templates provide a solid foundation for sending your contracts, the right tool can make the process even smoother. Flodesk offers intuitive email marketing tools for small businesses, helping you grow your email list and manage communications. With no need for coding or design skills, you can build, send, and automate emails that engage your audience and support your business.
Our platform gives you everything you need for effective email marketing without the complexity. Featuring a straightforward email builder, powerful automations, and well-designed forms, Flodesk helps both beginners and experts send professional, high-converting emails in a simple way. It’s a complete toolkit for brilliant email marketing.
Sending a contract is a pivotal moment in any professional exchange. The right email sets the tone and ensures clarity, helping you secure agreements efficiently.
Flodesk gives you the tools to manage these communications effectively. Sign up to build and send emails that support your business.
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