5 Great Resignation Email Templates To Copy & Paste

Ready for your next chapter? Putting in your notice is a key part of leaving your job gracefully, and we're here to help make it simple.

Using a template takes the guesswork out of what to write. Here are five different resignation email templates you can adapt to fit your situation.

Tips for Writing Resignation Emails

• Be direct. State your resignation and your last day in the first sentence. No need to bury the lede—clarity is kind and helps your manager get the ball rolling on the transition.
• Keep it positive. Your resignation email isn't the place to air grievances. A simple thank you for the opportunity is enough to leave on a high note and preserve the relationship.
• Offer to help with the handover. A quick mention that you're happy to help train your replacement or document your processes shows you're a team player to the very end.
• Know who to tell. Before sending, check your company handbook. You'll typically send your notice to your direct manager and CC HR, but it's always smart to confirm the official process.

Types of Resignation Email Templates We Will Cover

1. Formal Resignation Email Template
2. Immediate Resignation Email Template
3. Short Notice Resignation Email Template
4. Thankful Resignation Email Template
5. Relocation Resignation Email Template

5 Resignation Email Templates

1) Formal Resignation Email Template

<template>

Subject: Resignation - [Your Name]

Dear [Manager’s Name],

Please accept this email as formal notification of my resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].

I am grateful for the opportunity to have worked with the team for the past [Time at Company]. I have valued my time here and appreciate the professional experience I have gained.

I am committed to ensuring a smooth transition. I am happy to assist in training my replacement and documenting my responsibilities over the next two weeks. Please let me know how I can best support this handover.

I wish you and the company all the best for the future.

Sincerely,

[Your Name]

[Your Position]

</template>

2) Immediate Resignation Email Template

<template>

Subject: Resignation - Effective Immediately - [Your Name]

Dear [Manager’s Name],

Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective immediately.

Due to unforeseen personal circumstances, I am unable to provide the standard two-week notice. I apologize for any inconvenience this may cause. I will coordinate with HR regarding the return of any company property.

I wish you and the company continued success.

Sincerely,

[Your Name]

[Your Position]

</template>

3) Short Notice Resignation Email Template

<template>

Subject: Resignation - Short Notice - [Your Name]

Dear [Manager’s Name],

Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].

I apologize that I am unable to provide the standard two-week notice. I am committed to ensuring a smooth handover of my responsibilities and will do everything I can to assist during this transition period.

Thank you for the opportunity and experience I have gained here. I wish you and the company continued success.

Sincerely,

[Your Name]

[Your Position]

</template>

4) Thankful Resignation Email Template

<template>

Subject: Resignation & Thank You - [Your Name]

Dear [Manager’s Name],

Please accept this email as notification of my resignation from my position as [Your Job Title] at [Company Name]. My final day will be [Your Last Day].

I am incredibly grateful for the opportunity to have been part of the team for the past [Time at Company]. I especially want to thank you for your mentorship and support, which have been instrumental in my professional growth. I’ve truly valued my time here and will carry the experience I’ve gained, particularly from working on [Specific Project or Responsibility], with me in my career.

I am dedicated to making this transition as seamless as possible and will do everything I can to wrap up my duties and train my replacement. Please let me know how I can best assist over the next two weeks.

I wish you and the entire team at [Company Name] all the best for the future.

Sincerely,

[Your Name]

[Your Position]

</template>

5) Relocation Resignation Email Template

<template>

Subject: Resignation - Relocation - [Your Name]

Dear [Manager’s Name],

Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].

I am relocating to [New City/State/Country], and as a result, I am unable to continue in my role. This was not an easy decision, and I have greatly enjoyed my time at [Company Name].

I am committed to ensuring a smooth transition and will do everything I can to assist with the handover of my duties over the next two weeks. Please let me know how I can best support this process.

I wish you and the company all the best.

Sincerely,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

Sending a clear, professional email is key, whether you're leaving a job or starting your own venture. Flodesk provides the tools to create and automate emails that engage your audience and build your brand.

Our intuitive email builder helps you design high-converting emails without needing any coding or design skills. Join over 100,000 businesses and start building your email list with Flodesk today.

Wrapping Up

Leaving your job on the right note is a crucial step in your career, and a well-crafted resignation email helps ensure a smooth transition.

As you take the next step, remember that clear communication is always key. If your next chapter involves building your own audience, Flodesk provides the tools to design emails that connect and convert.