5 Great Research Email Templates To Copy & Paste

Gathering research is key to understanding your audience, and the right email can make all the difference. We're looking at five essential templates that will help you get the information you need.

Referring to a template gives you a solid foundation, helping you craft a clear and effective message every time.

Tips for Writing Research Emails

• Be upfront about your purpose. People are more willing to help when they understand the goal. Briefly explain what you're researching and why their specific perspective is valuable. This turns a simple request into a collaboration.
• Make the ask incredibly specific. Avoid vague requests. Instead of asking to “get feedback,” define exactly what you need. For example, “Would you be open to a 15-minute video call next week?” or “Could you answer a 3-question survey?” This clarifies the time commitment and makes it easier for them to say yes.
• Personalize beyond their name. Show them this isn’t a mass email blast. If possible, reference their experience with your product, like, “I noticed you’ve been using our new templates feature…” It shows you value them as an individual user, not just a data point.
• Keep the subject line honest. Your subject line should be clear and direct. Something like “Quick question about your experience” or “Feedback on our new feature” works well. It sets clear expectations from the moment they see the email in their inbox.

Types of Research Email Templates We Will Cover

1. Cold Outreach Email Template
2. Follow-Up Email Template
3. Collaboration Request Email Template
4. Survey Invitation Email Template
5. Feedback Request Email Template

5 Research Email Templates

1) Cold Outreach Email Template

<template>

Subject: Quick question about your work in [*industry/field*]

Hi [*Recipient Name*],

My name is [*Your Name*], and I’m a [*Your Position*] at [*Your Company*]. I’m reaching out because your work in [*mention a specific project, article, or accomplishment*] caught my attention, and I believe your perspective would be valuable for some research we're conducting.

We're currently exploring how professionals like you are navigating [*a specific challenge or task*]. We’re aiming to build better tools to address this, and your insights would directly shape our approach.

Would you be open to a brief [*15-minute*] call next week to share your experience? I’m particularly interested to learn how you handle [*mention a specific area you want to discuss*].

Let me know if this is something you’d be open to, and I can share a few available times.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website/LinkedIn Profile*]

</template>

2) Follow-Up Email Template

<template>

Subject: Following up on my email

Hi [*Recipient Name*],

I’m writing to gently follow up on the email I sent last week. We’re still very interested in learning from your perspective on [*a specific challenge or task*], as your insights would directly help us build better tools for professionals like you.

To recap, we’re hoping to schedule a brief [*15-minute*] call to discuss how you handle [*mention a specific area you want to discuss*]. Your experience is exactly what we need to ensure we’re on the right track.

Would you have any time to connect next week? Let me know what might work for you.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website/LinkedIn Profile*]

</template>

3) Collaboration Request Email Template

<template>

Subject: Collaboration opportunity: [*Your Project*] x [*Their Brand/Name*]

Hi [*Recipient Name*],

My name is [*Your Name*], and I’m with [*Your Company*]. I’ve been following your work on [*mention their specific work, e.g., their blog, a recent project*] and really admire your approach to [*mention something specific, e.g., design, marketing*].

We're currently developing [*briefly describe the project, e.g., a guide to email marketing design, a webinar series*], and I believe your perspective would be a perfect fit. We’re looking for partners whose expertise can bring unique value to our audience, and your work immediately came to mind.

We envision this as a partnership where we would feature your contribution prominently, introducing your work to our community of [*describe your audience, e.g., thousands of small business owners and creators*]. We’re looking for someone to [*describe the ask, e.g., co-author a chapter, join as a guest speaker*], which we estimate would take about [*estimated time commitment*].

If you’re open to it, I’d be happy to schedule a brief call to walk you through the details. Let me know if this is something you’d like to explore.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website/LinkedIn Profile*]

</template>

4) Survey Invitation Email Template

<template>

Subject: Got [*5 minutes*]? Help us shape the future of [*Product/Feature*]

Hi [*Recipient Name*],

Your experience with [*Your Company*] is what guides our work. We're currently gathering feedback on [*describe the feature or area of focus*], and we'd love to hear your thoughts.

We’ve created a short survey that will take about [*5 minutes*] to complete. Your honest feedback will directly influence how we evolve [*the product/feature*], ensuring it serves you better.

Click here to begin the survey:

[*Link to Survey*]

Thank you for helping us build something great together.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website/LinkedIn Profile*]

</template>

5) Feedback Request Email Template

<template>

Subject: Your thoughts on [*Feature Name*]?

Hi [*Recipient Name*],

We noticed you’ve recently used our [*Feature Name*], and we’re curious to hear about your experience. Your feedback is essential in helping us refine our tools, and we’d love to learn directly from you.

We're looking to understand what you found intuitive and where we could improve the workflow. Would you be open to a brief [*15-minute*] chat next week to walk us through your thoughts? We're especially interested in how it felt to [*describe a specific action or goal, e.g., design your first workflow*].

Let me know if you’d be open to it, and I can send over a few available times. No pressure at all if now isn’t a good time.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website/LinkedIn Profile*]

</template>

What About Using Flodesk?

Now that you have these five research email templates, Flodesk provides the platform to put them into action. Our tools are built for small businesses, helping you grow your email list and communicate with your audience effectively. You can create, send, and automate emails without needing any background in coding or design, making it straightforward to engage your subscribers.

With an intuitive email builder, powerful automations, and well-designed forms, Flodesk gives you everything you need for your email marketing. We focus on providing a system that is both capable and simple to use. This approach is why many businesses, from beginners to experts, trust Flodesk to send emails that connect with their audience.

Wrapping Up

Sending the right email is the first step toward understanding your audience. These templates provide a foundation for connecting with people and gathering valuable insights.

Flodesk gives you the tools to bring these communications to life, helping you design emails that reflect your brand. Sign up to Flodesk to start engaging your subscribers.