Need to ask for something over email? Whether you're requesting a testimonial, a collaboration, or just some information, how you ask can make all the difference.
Using a template provides a solid framework for your message. This lets you focus on the specifics of your request instead of starting from scratch.
Don't bury your request in paragraphs of pleasantries. A clear subject line and a direct opening sentence respect the recipient's time and set a clear expectation. Something like, "Request for a quick testimonial" in the subject line gets right to the point.
The less work someone has to do, the more likely they are to help. If you're asking for a testimonial, provide a few guiding questions or even a pre-written draft they can edit. Requesting a meeting? Suggest a few specific times or include a scheduling link.
Give a little context. Why are you asking them specifically? What will their contribution help you achieve? A short, genuine explanation shows you value their specific input and aren't just sending a mass email. It connects them to the outcome.
Nobody likes feeling cornered. End your email by giving them an easy way out. A simple, "No worries at all if you're swamped right now" removes the pressure and shows you respect their time. It makes your request feel less like a demand and more like a genuine ask.
<template>
Subject: Meeting Request: [*Brief Topic of Discussion*]
Hi [*Recipient's Name*],
I'm writing to request a brief meeting to discuss [*Topic of Meeting*]. I'd value your perspective on [*Specific Project or Question*] and think a short conversation would be helpful.
Would you be available for a [*Number*]-minute chat sometime next week? My schedule is open at the following times:
[*Option 1: Date and Time*]
[*Option 2: Date and Time*]
[*Option 3: Date and Time*]
Alternatively, feel free to book a time that works for you using this link: [*Your Scheduling Link*].
Let me know what works best. If your schedule is tight, I completely understand.
Best,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Feedback on [*Project/Feature Name*]
Hi [*Recipient's Name*],
I'm writing to ask for your feedback on our new [*Project/Feature Name*]. We're at a point where your perspective would be valuable for refining [*a specific aspect, e.g., the user flow, the design*].
You can access the [*document/prototype*] here: [*Link to Item for Feedback*]. We're especially interested in your thoughts on [*Specific Area 1*] and [*Specific Area 2*], but any general impressions are welcome.
Let me know what you think when you have a moment. If you're unable to get to it, I completely understand.
Thanks,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Information Request: [*Specific Topic*]
Hi [*Recipient's Name*],
I'm writing to request some information about [*Specific Topic*]. I'm currently working on [*briefly explain your project or goal*], and I believe your input could be very helpful.
Specifically, I'm looking for details on:
Any information or resources you could point me to would be greatly appreciated. If you're not the right person to ask, could you please let me know who might be?
I understand you have a full schedule, so no worries if you're unable to help at this time.
Thanks,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Collaboration Idea: [*Your Brand*] x [*Their Brand*]
Hi [*Recipient's Name*],
I've been following your work on [*Their Platform/Project*] and I'm impressed with your approach to [*mention something specific you admire*]. I'm writing because I see a strong connection between our audiences and have an idea for how we could collaborate.
My name is [*Your Name*] from [*Your Company*]. We're currently focused on [*briefly describe your project or goal*], and I think a partnership could be mutually beneficial. I envision us [*clearly and concisely describe the collaboration idea, e.g., co-hosting a webinar, creating a joint guide, etc.*].
I believe this would be valuable for your audience because [*explain the benefit to them*]. For us, it would help [*explain the benefit to you*].
Would you be open to a brief chat next week to discuss this? Let me know if you have some time. If the timing isn't right, I completely understand.
Best,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Payment Request for Invoice #[*Invoice Number*]
Hi [*Recipient's Name*],
I'm writing to follow up on invoice #[*Invoice Number*] for the amount of [*Amount Due*]. This payment was due on [*Due Date*].
For your convenience, I've attached the original invoice to this email.
You can complete the payment here: [*Link to Payment Portal*]. We also accept [*mention other payment methods if applicable*].
If you've already sent the payment, please disregard this message. If you have any questions, just let me know.
Thanks,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
While these templates provide a solid foundation for your request emails, Flodesk offers the tools to send and manage them with ease. Our platform is designed for small businesses, helping you grow your email list and turn it into a revenue stream. You can design, send, and automate emails that connect with your audience, all without needing any coding or design experience.
Join a community of over 100,000 businesses that use Flodesk to send emails that look good and convert well. Our platform includes a straightforward email builder, effective automations, and well-designed forms. We provide everything you need to run your email marketing, minus the usual complexity.
Having the right words is the first step, and these templates give you a reliable starting point for any request.
When you're ready to send emails that look as good as they read, you can get started with Flodesk.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
