5 Great Quote Follow Up Email Templates To Copy & Paste

Sending a beautiful quote is a great first move. The real work, however, often happens in the follow-up, and knowing exactly what to write can be tricky.

That’s why we’ve gathered five quote follow-up email templates to help you get a response. Relying on a template removes the guesswork, so you can follow up with confidence and win over your next client.

Tips for Writing Quote Follow Up Emails

• Focus on the outcome. Your quote isn’t just a price list; it’s a ticket to a solution. Gently remind them of the transformation you're offering, whether it's a stunning new brand identity or a streamlined workflow that gives them their time back.
• Give them a clear next step. Ambiguity kills momentum. End your email with a single, simple action. This could be a link to accept the proposal, a scheduler to book a quick chat, or a direct payment link. Make it effortless for them to move forward.
• Create a gentle nudge. A little urgency can be helpful. You can mention that your project slots are booking up or that the quote is valid for a set time. It’s not about pressure; it’s about providing context so they can prioritize.
• Re-attach the quote. Don't make them dig through their inbox. By attaching the quote or linking to the proposal again, you remove friction and bring the key information right to their fingertips. It’s a simple courtesy that goes a long way.

Types of Quote Follow Up Email Templates We Will Cover

1. Reminder Quote Email Template
2. Discount Offer Email Template
3. Urgency Follow Up Email Template
4. Feedback Request Email Template
5. Next Steps Email Template

5 Quote Follow Up Email Templates

1) Reminder Quote Email Template

<template>

Subject: Following up on your quote for [*Project Name*]

Hi [*Client Name*],

I’m writing to follow up on the quote I sent on [*Date*] for your [*Project Name*]. I wanted to check in and see if you’ve had a chance to review it.

I’ve re-attached the proposal for your convenience. Please let me know if you have any questions or if there’s anything you’d like to discuss. I’m happy to walk you through it or make adjustments to better fit your needs.

If everything looks good, you can approve the quote and we can move forward with the next steps.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website*]

</template>

2) Discount Offer Email Template

<template>

Subject: A special offer for your [*Project Name*] quote

Hi [*Client Name*],

I’m writing to follow up on the quote for your [*Project Name*]. I was excited about the possibility of working together, and I wanted to see if I could help make the decision a little easier for you.

To help move things forward, I’d like to offer you a [*Discount Percentage*]% discount on the total project cost. This offer is valid until [*Expiry Date*].

I’ve attached the updated quote reflecting the new price. If you’re ready to get started, you can approve it directly. Please let me know if you have any questions.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website*]

</template>

3) Urgency Follow Up Email Template

<template>

Subject: Regarding my availability for [*Project Name*]

Hi [*Client Name*],

I’m writing to follow up on the quote for your [*Project Name*]. My project schedule is booking up for [*Month/Quarter*], and I wanted to check in to see if you’d like to reserve a spot.

To guarantee my availability and lock in the current pricing, please let me know if you’d like to move forward by [*Date*], as the quote is set to expire then.

I’ve attached the proposal again for your convenience. If you’re ready to get started, you can approve it directly. Let me know if you have any questions.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website*]

</template>

4) Feedback Request Email Template

<template>

Subject: Feedback on your [*Project Name*] quote

Hi [*Client Name*],

I’m writing to follow up on the quote for your [*Project Name*]. I haven’t heard back and wanted to check in to see if the proposal aligned with what you had in mind.

Your feedback is important. If the quote wasn’t the right fit, any insights you could share about the scope, budget, or timeline would be very helpful. Understanding your perspective allows me to better tailor the proposal to your needs.

I’m happy to make adjustments or answer any questions you might have. Let me know your thoughts when you have a moment.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website*]

</template>

5) Next Steps Email Template

<template>

Subject: Ready for next steps on [*Project Name*]?

Hi [*Client Name*],

I’m following up on the quote for your [*Project Name*] and wanted to outline the next steps so you know exactly what to expect once you approve the proposal.

Once you give the green light, we’ll kick things off by [*Describe the first step, e.g., scheduling a kickoff call, sending over an onboarding questionnaire, etc.*]. This will help us align on the final details and set a clear timeline for the project.

I’ve attached the quote again for easy access. You can approve it directly, and we can get started. Let me know if you have any questions before we move forward.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website*]

</template>

What About Using Flodesk?

While these templates provide a solid foundation for your follow-up strategy, managing the process can be streamlined even further with the right tools. At Flodesk, we offer intuitive email marketing solutions built for small businesses, helping you manage client communications and grow your email list. You can create, send, and automate your follow-ups without any coding or design skills, letting you focus on engaging your audience and winning projects.

Our platform combines a straightforward email builder with powerful automations and clean, effective forms. This gives you all the components for successful email marketing, without the complexity. Join the many businesses that use Flodesk to send emails that get results and look great doing it.

Wrapping Up

Sending the right follow-up email can make the difference between a lost lead and a new client. These templates give you a clear path to getting a response and moving projects forward.

Flodesk helps you send and automate your client communications with ease, so you can focus on your work. Sign up to start sending emails that help you win your next project.