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5 Great Outreach Email Templates To Copy & Paste

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Sending the right outreach email can open up some incredible doors. But staring at a blank page can feel daunting, to say the least.

That's where templates come in. Using a proven structure for your outreach emails gives you a solid foundation to build from, letting you focus on personalizing your message without reinventing the wheel every time.

Tips for Writing Outreach Emails

  • Get the subject line right. This is your one shot to get them to open the email. Skip the generic "Quick Question" and try something that shows you've paid attention, like "Loved your recent podcast on X" or "A thought on your latest project."
  • Personalize like you mean it. Anyone can use a name tag. True personalization means showing you've done your homework. Mention a specific article they wrote, a quote you loved, or a shared connection. It proves you're not just blasting a list.
  • Make your ask crystal clear. Don't make them guess what you want. After a brief, warm intro, state your purpose directly. Whether you're asking for a 15-minute chat or a potential collaboration, be upfront. It respects their time.
  • Show them what's in it for them. People are naturally more inclined to help if they see a benefit. Frame your request around a mutual win. How does connecting with you or helping you also benefit them? Spell it out.
  • Keep it brief and beautiful. Your email should be easy on the eyes. Use short sentences and paragraphs. No one wants to read a wall of text from a stranger. A clean, scannable email is much more likely to get a reply.

Types of Outreach Email Templates We Will Cover

  1. Cold Outreach Email Template
  2. Follow-Up Email Template
  3. Networking Email Template
  4. Event Invitation Email Template
  5. Product Launch Email Template

5 Outreach Email Templates

1) Cold Outreach Email Template

<template>

Subject: A thought on [*Their recent article/podcast/project*]

Hi [*First Name*],

I recently came across your work on [*mention specific article, project, or achievement*] and was really impressed by [*mention something specific you liked*]. It stood out.

My name is [*Your Name*], and I'm with [*Your Company*]. We help [*describe your target audience*] achieve [*describe the key benefit/result*]. Given your focus on [*their area of expertise*], I thought you might find our approach interesting.

I have an idea for how we could [*mention a potential collaboration or benefit for them*]. Would you be open to a brief call next week to discuss this?

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website Link*]

</template>

2) Follow-Up Email Template

<template>

Subject: Following up on [*mention the original topic*]

Hi [*First Name*],

I'm circling back on the email I sent last week about [*original topic*]. I know how quickly inboxes can fill up, so I wanted to bring this to your attention one more time.

To recap, I reached out because [*briefly restate your reason for contacting them and the value you offer*]. Based on your work with [*their company or project*], I believe this could be genuinely useful for you.

Are you still the right person to discuss this with? If not, could you point me in the right direction?

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website Link*]

</template>

3) Networking Email Template

<template>

Subject: Connecting from [*Event/Mutual Connection*] | A thought on your work

Hi [*First Name*],

I hope this email finds you well. We met briefly at [*Event Name*] last week, or perhaps you know [*Mutual Connection's Name*], who suggested I reach out. I've also been following your work in [*Their Industry/Field*] for a while, and your recent post on [*Specific Topic*] really resonated with me.

I'm particularly interested in your perspective on [*Area of their expertise*]. As someone who works in [*Your Field*], I believe there's a lot of overlap in what we do, and I'd value the chance to learn from your experience.

Would you be open to a brief 15-minute chat sometime in the coming weeks? I'd be happy to work around your schedule.

Looking forward to connecting,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website Link*]

</template>

4) Event Invitation Email Template

<template>

Subject: You're invited to [*Event Name*]

Hi [*First Name*],

I'm writing to personally invite you to [*Event Name*], an event we're hosting for [*describe the target audience, e.g., leaders in your industry*] on [*Date*] at [*Time*].

This event will be held at [*Venue/Location or Online Platform*] and will focus on [*key theme or topic of the event*]. We've organized this gathering to bring together professionals like you to discuss [*mention a specific goal or topic*] and share valuable insights.

Given your work in [*their field or area of interest*], we believe you'll find the discussions particularly relevant. It's a chance to connect with peers and explore new ideas in a focused setting.

You can find the full agenda and reserve your spot here: [*Link to Registration Page*]. Please RSVP by [*RSVP Date*] so we can finalize our arrangements.

We hope to see you there.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website Link*]

</template>

5) Product Launch Email Template

<template>

Subject: Introducing [*Product Name*]: A new way to [*achieve a key outcome*]

Hi [*First Name*],

We've been working on something new, and today we're excited to share it with you. Introducing [*Product Name*], our latest tool designed to help you [*describe the main goal of the product*].

We know that [*describe a common pain point*] can be a challenge. That's why we built [*Product Name*]—to give you a simple, effective way to [*describe the solution it provides*] without the usual complexity.

It’s designed to help you [*mention a key feature or benefit*] and [*mention another key feature or benefit*], all from one place. We focused on creating an intuitive experience so you can get right to work.

Ready to see it in action? Explore what’s possible with [*Product Name*] and see how it can support your work.

Learn more here: [*Link to Product Page*]

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Your Website Link*]

</template>

What About Using Flodesk?

Flodesk

Now that you have these five outreach email templates, you need a straightforward way to send them. Flodesk provides intuitive email marketing tools built for small businesses, helping you grow your email list and turn it into a revenue stream. You can create, send, and automate your outreach without needing any coding or design skills, allowing you to focus on engaging your audience.

Our platform is trusted by thousands of businesses because we provide everything you need for effective email marketing, minus the usual complexity. With an intuitive email builder, powerful automations, and well-designed forms, Flodesk gives both beginners and experts the ability to send high-converting emails in a radically simple way.

Wrapping Up

With these templates in hand, you have the foundation for crafting effective outreach emails. The next step is sending them with a tool that makes the process seamless.

We built Flodesk to make sending beautifully designed emails simple, so you can focus on your message. See how our platform can help you connect with your audience by signing up.

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Flodesk Team
ABOUT THE AUTHOR
Flodesk Team

Flodesk Team is passionate about empowering entrepreneurs and businesses to create stunning, effective emails. With expertise in email marketing, automation, and design, we’re here to share insights, tips, and strategies to help you grow your brand.

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