5 Great New Point Of Contact Introduction Email Templates To Copy & Paste

When there's a change in who manages an account, a clear introduction is key. Getting this first email right sets the tone for the entire client relationship moving forward.

We’ve put together five new point of contact email templates to help you handle this transition smoothly. Referring to a template takes the guesswork out of what to say, ensuring your message is clear, professional, and effective.

Tips for Writing New Point Of Contact Introduction Emails

• Be direct about the change. A simple, honest line explaining why there’s a new contact—like a promotion or team restructure—avoids confusion. It shows transparency and keeps the focus on a smooth transition for the client.
• Reassure them about continuity. Let them know you’re already up to speed. Mentioning that you’ve reviewed their account or had a detailed handover provides immediate comfort. It tells them they won’t have to start from scratch.
• Add a human touch. Show there's a person behind the email. A brief, professional detail, like what you're excited to work on with them or a link to your LinkedIn profile, helps start the new relationship on a personal, not just transactional, note.
• Set clear expectations. Outline how you'll work together. Let them know your availability or the best way to reach you. This simple step removes friction and makes it easy for them to connect with you from day one.
• Keep the call to action light. The goal is to open a door, not force them through it. Suggest a brief introductory call or simply let them know you’re available for questions. This puts the ball in their court without adding pressure.

Types of New Point Of Contact Introduction Email Templates We Will Cover

1. Networking Introduction Email Template
2. Sales Prospecting Email Template
3. Partnership Inquiry Email Template
4. Job Application Introduction Email Template
5. Event Invitation Email Template

5 New Point Of Contact Introduction Email Templates

1) Networking Introduction Email Template

<template>

Subject: Introduction from [*Your Name*] | [*Mutual Connection/Shared Interest*]

Hi [*Recipient's Name*],

I’m writing to you on the recommendation of [*Mutual Connection's Name*], who thought it would be a good idea for us to connect. My name is [*Your Name*], and I’m a [*Your Role*] at [*Your Company*]. I’ve been following your work in [*Their Field or Industry*] and was particularly impressed with [*mention a specific project, article, or accomplishment*].

I am reaching out because I am keen to learn more about your experience at [*Their Company*] and your perspective on [*a specific topic or trend*]. Your insights would be incredibly helpful as I navigate my own path in this field.

Would you be open to a brief 15-minute call in the coming weeks? I am flexible and can work around your schedule. Please let me know if this is something you would be open to.

Thank you for your time and consideration.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Link to your LinkedIn profile or portfolio*]

</template>

2) Sales Prospecting Email Template

<template>

Subject: A thought for [*Recipient's Company*]

Hi [*Recipient's Name*],

I came across your work and was impressed by [*mention a specific, genuine observation about their brand or content*]. It’s clear you put a lot of effort into your brand’s aesthetic.

Many businesses find it difficult to translate their unique branding into email campaigns without a lot of technical work. At Flodesk, we built a platform that makes it simple to design beautiful emails that look like your brand, no coding required. The focus is on your message, not on fighting with a clunky editor.

I have a few ideas for how you could use our platform to support [*mention a specific goal, e.g., your upcoming launch, your newsletter growth*]. Are you open to a brief call next week to discuss them?

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Link to your calendar or website*]

</template>

3) Partnership Inquiry Email Template

<template>

Subject: Partnership Inquiry: [*Your Company*] x [*Their Company*]

Hi [*Recipient's Name*],

My name is [*Your Name*], and I’m on the partnerships team at Flodesk. I’ve been following [*Their Company*] and I’m impressed with your approach to [*mention a specific area, e.g., content strategy, community building*]. The way you connect with your audience aligns with our own focus on empowering creators.

At Flodesk, we help small businesses create beautiful emails without the technical learning curve. We believe a collaboration could provide real value to both of our communities. I’m writing to you today to propose a potential partnership, such as [*mention a specific idea, e.g., a co-hosted webinar, a joint content piece, or an affiliate opportunity*].

I have a few thoughts on how we could make this mutually beneficial. Are you open to a brief call next week to discuss if this is a good fit?

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Link to your website or calendar*]

</template>

4) Job Application Introduction Email Template

<template>

Subject: Application for [*Job Title*] Position

Hi [*Hiring Manager's Name*],

I am writing to express my interest in the [*Job Title*] position I saw advertised on [*Platform where you saw the job posting*]. I’ve followed Flodesk for some time and admire your commitment to making beautiful design accessible to everyone.

My experience in [*mention a relevant skill, e.g., user-centric design, product marketing*] aligns with your focus on creating intuitive and empowering tools. In my previous role, I was responsible for [*mention a key accomplishment, e.g., simplifying a complex user workflow, growing a user base through targeted campaigns*], and I am confident I can bring that same focus to your team.

My resume is attached for your review, and I’ve included a link to my portfolio below. I am eager to discuss how my skills can contribute to Flodesk’s mission. Thank you for your time and consideration.

Best,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your portfolio or LinkedIn profile*]

</template>

5) Event Invitation Email Template

<template>

Subject: You're Invited: [*Event Name*]

Hi [*Recipient's Name*],

We’re hosting an event, [*Event Name*], and we would be delighted if you could join us. It’s happening on [*Date*] at [*Time*] at [*Location/Platform*].

This event is for [*describe the target audience, e.g., creators, small business owners*] who want to learn more about [*Event Topic*]. We’ll be covering [*mention 1-2 key topics or speakers*], and our goal is to provide practical insights you can apply directly to your work.

You can find more details and reserve your spot here: [*Link to Registration Page*].

We hope to see you there.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company*]

[*Link to your website*]

</template>

What About Using Flodesk?

Now that you have these new point of contact templates, the next step is sending them from a platform that makes your brand look its best. Flodesk was built for small businesses that want to send emails that are as well-designed as their brand, without the technical learning curve. You can create, send, and automate your campaigns with an intuitive builder that doesn't require any coding or design experience.

Our focus is on giving you the tools to grow and connect with your audience effectively. With powerful automations and beautiful forms to build your email list, Flodesk provides everything you need for your email marketing. We handle the complexity so you can focus on your message and your business.

Wrapping Up

A clear introduction email sets the foundation for any new professional relationship. These templates provide a solid starting point for making that connection.

When you're ready to send, Flodesk ensures your email's design is as thoughtful as your message. Sign up to get started.