Getting your new hire set up with benefits is a critical part of their onboarding experience. We've designed five email templates to help you communicate everything they need to know, clearly and effectively.
Referring to a template removes the guesswork and ensures you provide a consistent, comprehensive guide for every new person who joins your team.
<template>
Subject: Welcome to [*Company Name*]! Here’s your welcome kit.
Hi [*New Hire Name*],
We are thrilled to welcome you to the team at [*Company Name*]. To get you started, we’ve prepared a welcome kit with some key information and resources.
In this email, you’ll find your employee handbook, essential new hire forms, and an overview of our benefits. Please review these documents and complete the required paperwork by [*Paperwork Deadline*]. This helps us ensure your first day is seamless.
You'll also get a first look at our benefits package, including health plans and retirement savings options. The deadline to enroll in benefits is [*Benefits Enrollment Deadline*], and you can find all the details in the attached guide. We'll cover this more during your onboarding sessions.
We can't wait for you to get started. If any questions come up, please feel free to reach out.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Action Required: Enroll in Your [*Company Name*] Health Benefits
Hi [*New Hire Name*],
This email contains everything you need to enroll in your health, dental, and vision benefits. Please make your selections by your enrollment deadline, [*Enrollment Deadline*], to ensure your coverage starts on time.
To begin, please visit our benefits portal: [*Link to Benefits Portal*]. There, you can review and compare the available plans, see per-paycheck costs, and make your elections. We’ve also attached detailed plan summaries to this email to help you understand the specifics of each option.
Once you submit your choices, your coverage will become effective on [*Coverage Start Date*]. You will see the first payroll deduction for your benefits on your [*First Paycheck with Deductions*] paycheck.
If you have any questions about the plans or how to enroll, please don’t hesitate to reach out to our benefits administrator, [*Administrator Name*], at [*Administrator Contact Information*].
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: It’s time to plan for your future with the [*Company Name*] retirement plan
Hi [*New Hire Name*],
Now is the perfect time to start investing in your future. We offer a [*Retirement Plan Name, e.g., 401(k) Plan*] to help you build your retirement savings, and we encourage you to participate.
To help your savings grow, [*Company Name*] will match your contributions. We match [*Matching Percentage*]% of every dollar you contribute, up to [*Contribution Cap*]% of your salary. This is a powerful way to accelerate your savings.
To enroll, select your contribution rate, and choose your investments, please visit our retirement portal: [*Link to Retirement Portal*]. You can enroll at any time, but we recommend setting it up early to take full advantage of the company match from your first paycheck.
If you have any questions about the plan or your investment options, please reach out to our plan administrator, [*Administrator Name*], at [*Administrator Contact Information*].
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Your First Week Schedule at [*Company Name*]
Hi [*New Hire Name*],
To help you settle in, we’ve put together a schedule for your first week. Our goal is to introduce you to the team, our tools, and the essentials of your new role without overwhelming you.
You will receive separate calendar invitations for each session, but here is a brief overview of what to expect:
We’ve also scheduled time for you to get acquainted with our systems and complete any necessary setup. Please review the attached detailed schedule for specific times and meeting links.
We are excited to have you join us. If you have any questions, please let us know.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Perks of the job: Your employee discounts at [*Company Name*]
Hi [*New Hire Name*],
Beyond our core benefits, we also offer an employee discount program as a thank you for being part of the team. This program gives you access to exclusive savings on a wide range of products and services.
We’ve partnered with various providers to offer discounts on things like gym memberships, tech products, travel, and more. To explore all the available perks and learn how to redeem them, please visit our employee discount portal: [*Link to Discount Portal*].
The offers are updated from time to time, so we encourage you to check in periodically to see what’s new. We hope you enjoy these benefits.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
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Effective onboarding hinges on clear, consistent communication, and these templates provide a reliable starting point for your internal processes. They ensure your new team members feel informed and supported from day one.
When you're ready to apply that same clarity to your external audience, Flodesk is here to help. Our platform simplifies email marketing, allowing you to create and automate communications that build your brand and connect with subscribers. See how it works and get started with Flodesk.
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