5 Great Last Day Email Templates To Copy & Paste

That final email before you sign off from a job is a big one. It’s your chance to leave a lasting, positive impression, but figuring out what to write can be tricky.

Using a template removes the guesswork, letting you craft a thoughtful message with ease. Here are five distinct approaches to help you write your farewell note.

Tips for Writing Last Day Emails

• Keep it upbeat. Your farewell email is about celebrating your time there, not airing grievances. Focus on the good stuff and the people who made your experience memorable.
• Share how to stay in touch. If you're open to it, include your LinkedIn profile or a personal email. It makes it easy for colleagues who want to connect down the road.
• Be clear about the transition. Mention your official last day and who will be handling your responsibilities. This simple step helps your team and prevents any loose ends.
• Time it right. Send your email on your last day, a few hours before you sign off for good. It feels more final and sincere that way.

Types of Last Day Email Templates We Will Cover

1. Farewell Announcement Email Template
2. Transition Handover Email Template
3. Gratitude and Thanks Email Template
4. Contact Information Email Template
5. Project Wrap-Up Email Template

5 Last Day Email Templates

1) Farewell Announcement Email Template

<template>

Subject: Moving On & Thank You

Hi team,

I’m writing to let you know that my last day at [Company Name] will be [Date].

I’ve truly enjoyed my time here and I’m incredibly grateful for the opportunity to have worked with all of you. I’ve learned so much during my [Number of Years] years here, and I’ll cherish the experiences.

While I’m excited about my next chapter, I will certainly miss being part of this team. I wish you and the company nothing but the best moving forward.

Please feel free to stay in touch via LinkedIn.

All the best,

[Your Name]

</template>

2) Transition Handover Email Template

<template>

Subject: Handover & Next Steps for [Project/Area of Responsibility]

Hi team,

As I prepare for my last day on [Date], I want to ensure a smooth transition for my responsibilities.

[Colleague's Name] will be taking over my duties moving forward. For any questions regarding [Specific Project or Responsibility], please reach out to them directly. All relevant files and documentation can be found in [Link to Shared Drive/Folder] to keep things moving seamlessly.

I am available to help with any final questions before I sign off. Thank you for the collaboration, and I wish you all the best.

Best,

[Your Name]

[Your Position]

</template>

3) Gratitude and Thanks Email Template

<template>

Subject: A Heartfelt Thank You

Hi everyone,

As my time at [Company Name] comes to a close on [Date], I wanted to take a moment to express my sincere gratitude for the incredible journey we’ve shared.

I’m especially thankful for the opportunity to have worked alongside such a talented team. I’ve learned so much from each of you, and I’ll always value the support and collaboration we shared on projects like [mention a specific project or memory].

Thank you again for everything. I wish you all the best and look forward to seeing the amazing things you’ll accomplish.

I’d love to stay in touch, and you can find me on LinkedIn.

Best wishes,

[Your Name]

[Your Position]

</template>

4) Contact Information Email Template

<template>

Subject: Let's Keep in Touch

Hi team,

As my last day on [Date] approaches, I want to make it easy for us to stay connected. I’ve valued our time working together and would love to keep in touch.

Here is my personal contact information:

Email: [Your Personal Email Address]

LinkedIn: My LinkedIn Profile

I’m looking forward to seeing what you all accomplish next. Don't hesitate to reach out.

All the best,

[Your Name]

[Your Position]

</template>

5) Project Wrap-Up Email Template

<template>

Subject: Final Project Updates & Handoff

Hi team,

As my final day on [Date] approaches, I want to provide a clear update on my key projects to ensure a smooth handover.

Here is the current status of my main responsibilities:

For [Project Name 1], all deliverables are complete and have been uploaded to [Link to Shared Drive/Folder]. [Colleague's Name] will be the point of contact for this moving forward.

Regarding [Project Name 2], the project is at the [Stage of Completion]. I have briefed [Colleague's Name] on the remaining steps, and all necessary documentation is organized in [Link to Shared Drive/Folder].

It has been a pleasure collaborating with you on these initiatives. I wish you the best in bringing them across the finish line.

Best,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

Crafting the right message is key, whether it's a farewell note or the start of your own business. Flodesk provides the tools to design and automate marketing emails that help your new venture grow.

Our intuitive builder and forms give you everything needed for email marketing, without the complexity. See how you can build your email list and send beautiful messages by getting started with Flodesk.

Wrapping Up

Sending a thoughtful farewell email marks the end of one chapter. When you’re ready to start the next, Flodesk is here to help you communicate your vision.

Our platform makes it simple to design emails that people enjoy receiving. Start building with Flodesk and see what you can create.