Reaching out about a new job opening can feel tricky. You want to get it right without spending hours crafting the perfect message.
That's where having a solid template comes in. It gives you a starting point so you can connect with potential candidates quickly and effectively.
Be direct and clear. Include the job title and your company name. A subject like "Product Designer role at [Company Name]" tells them exactly what the email is about right from the start.
A little personalization goes a long way. Reference a specific project from their portfolio or a recent post they shared. It proves you’re reaching out to them for a reason, not just sending another mass email.
Keep your paragraphs short and use bullet points for key details like job responsibilities. No one likes a wall of text, especially on their phone. A clean, scannable layout is more likely to get a response.
Don't leave them guessing. End your email with a single, clear call to action. Tell them exactly what to do next, whether that’s replying to the email or scheduling a quick chat.
<template>
Subject: Job Offer - [*Job Title*] at [*Company Name*]
Hi [*Candidate Name*],
Following our recent conversations, we are excited to formally offer you the position of [*Job Title*] at [*Company Name*]. We enjoyed getting to know you during the interview process and are confident that your skills will be a valuable addition to our team.
As discussed, your proposed start date is [*Start Date*], and you will be reporting to [*Manager’s Name*]. This is a full-time, exempt position with an annual starting salary of [*Salary Amount*], paid on a [*bi-weekly/monthly*] basis.
We've attached a formal offer letter that outlines the details of your compensation, benefits, and the terms of your employment. Please take a moment to review the document. To accept, simply sign and return the letter by [*Offer Expiration Date*].
We are looking forward to the possibility of you joining us. Please let us know if you have any questions.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Interview Invitation: [*Job Title*] at [*Company Name*]
Hi [*Candidate Name*],
Thank you for applying for the [*Job Title*] position at [*Company Name*]. We were impressed with your application and would like to invite you to an interview to discuss your background and the role further.
The interview will be with [*Interviewer’s Name*] and will last about [*Duration*] minutes. It will be held [*remotely via Google Meet/in-person at our office*].
Please use the link below to schedule a time that works for you:
[*Scheduling Link*]
Let us know if you have any questions beforehand. We look forward to speaking with you.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Update on your [*Job Title*] application at [*Company Name*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position and for taking the time to speak with our team. We appreciate you sharing your experience with us.
While your background is impressive, we have decided to move forward with another candidate whose qualifications more closely match the specific needs of this role at this time. This was a difficult decision, as we met with many talented individuals.
We will keep your information on file for any future opportunities that may be a good fit. We wish you the best in your job search.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: We've received your application for the [*Job Title*] role
Hi [*Candidate Name*],
Thanks for applying for the [*Job Title*] position at [*Company Name*]. This email confirms we’ve received your application.
Our team is currently reviewing all submissions and will reach out if your qualifications are a match for the role. We appreciate your patience as we give each application the attention it deserves.
Thank you for your interest in joining our team.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Know anyone for a [*Job Title*] role?
Hi [*Contact's Name*],
Hope you're doing well. We're looking to hire a [*Job Title*] at [*Company Name*], and I thought of you.
We're searching for someone with experience in [*mention 1-2 key skills or qualifications*]. The role involves [*briefly describe the main responsibility*], and we think your network might have some great people.
I've attached the full job description for more detail. If you know anyone who might be a good fit, I'd appreciate it if you could pass this along or connect us.
Thanks for your help.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
Once you have these templates ready, you need a system to send and manage them. Flodesk provides the tools to automate these communications, helping you create and send emails that reflect your brand's quality.
Our intuitive builder lets you design emails and set up workflows without any technical skills. See how simple it can be to manage your communications and grow your business with Flodesk.
Having the right templates streamlines your hiring process, saving you time and ensuring every communication with potential candidates is clear and professional.
Now, put these templates to work. With Flodesk, you can send beautifully designed emails that match your brand and manage your entire hiring workflow.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
