5 Great Interview Follow Up Email Templates To Copy & Paste

You've nailed the interview, and now it's time for the final, crucial step: the follow-up email. This is your chance to reiterate your interest and leave a lasting impression.

Crafting the right message doesn't have to be complicated. Using a template helps you structure your thoughts clearly, ensuring you send a polished note with confidence.

Tips for Writing Interview Follow Up Emails

• Write a clear subject line.
• Make it easy for the hiring manager to find your message in a crowded inbox. A simple, direct subject like "Following up on the [Job Title] interview" is perfect.
• Connect to the conversation.
• Go beyond a generic "thank you." Mention something specific you discussed, like a project they're excited about or a unique challenge they mentioned. It proves you were listening and helps you stand out.
• Add a little extra value.
• Did you think of a solution to a problem they raised after the interview? Or remember a relevant skill you forgot to mention? A quick sentence that builds on your conversation shows you’re a proactive thinker.
• Send it promptly.
• Aim to send your email within 24 hours of the interview. This shows respect for their time and keeps you top of mind while they're making decisions.
• Keep it clean and concise.
• Your note should be easy to scan. Use short paragraphs and get to the point. Always do a final proofread to catch any typos—it reflects your attention to detail.

Types of Interview Follow Up Email Templates We Will Cover

1. Thank You Email Template
2. Status Update Email Template
3. Additional Information Email Template
4. Reconnect Email Template
5. Feedback Request Email Template

5 Interview Follow Up Email Templates

1) Thank You Email Template

<template>

Subject: Thank you - [Job Title] Interview

Dear [Hiring Manager Name],

Thank you for taking the time to speak with me today about the [Job Title] position. I enjoyed our conversation and learning more about the role, the team, and the goals at [Company Name].

I was particularly interested in our discussion about [mention a specific, interesting topic from the conversation]. It solidified my enthusiasm for this opportunity and how my background in [mention a relevant skill or experience] aligns with your team's objectives.

I am confident I can contribute to your team and am very interested in moving forward. Please let me know if there is any other information I can provide.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

2) Status Update Email Template

<template>

Subject: Following up - [Job Title] Interview

Dear [Hiring Manager Name],

I hope you're having a great week. I'm writing to follow up on my interview for the [Job Title] position on [Date of Interview].

I remain very interested in the opportunity to join [Company Name]. I was hoping you could share an update on the hiring timeline. Our conversation about [mention a specific topic from the conversation] confirmed my excitement about the role, and I am confident I can help your team achieve its goals.

Please let me know if there is any additional information I can provide. I look forward to hearing from you.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

3) Additional Information Email Template

<template>

Subject: Following up with additional information - [Job Title]

Dear [Hiring Manager Name],

Thank you again for your time on [Date of Interview]. I really enjoyed learning more about the [Job Title] position and your team's work at [Company Name].

Following our conversation about [mention a specific project or challenge discussed], I had an idea I wanted to share. [Briefly explain your new idea, attach a relevant document, or link to a work sample you forgot to mention]. I thought this might provide a clearer picture of how my experience with [mention a relevant skill] could be applied to the role.

I hope this additional context is helpful. I remain very enthusiastic about this opportunity and look forward to hearing about the next steps.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

4) Reconnect Email Template

<template>

Subject: Checking in - [Job Title] opportunity

Dear [Hiring Manager Name],

I hope this message finds you well. I'm writing to follow up on our conversation from [Date of Interview] regarding the [Job Title] position. I enjoyed learning about your team's goals at [Company Name] and remain very interested in the opportunity.

I'm reaching out to express my continued enthusiasm for the role. Since we last spoke, I've [mention a new, relevant accomplishment or skill], which I believe would be a great asset to your team. I was wondering if you could share an update on the position or if any similar roles have opened up.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

5) Feedback Request Email Template

<template>

Subject: Feedback on my [Job Title] interview

Dear [Hiring Manager Name],

Thank you for letting me know your decision regarding the [Job Title] position. I appreciate you taking the time to interview me and learn more about my qualifications.

As I continue my job search, I am always looking for ways to improve. If you have a moment, I would be grateful for any feedback you might have on my interview or application. Any insights you could share would be incredibly helpful for my professional development.

Thank you again for your time and consideration. I wish you and [Company Name] all the best in finding the right candidate.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your LinkedIn profile or portfolio]

</template>

What About Using Flodesk?

A thoughtful follow-up email makes a lasting impression in your job search. Once you're building a personal brand or business, that same attention to detail applies to your email marketing.

Flodesk gives you the tools to design and send emails that grow your audience. Get started with the world’s most intuitive email builder.

Wrapping Up

Your career is built on clear communication, starting with the interview follow-up. That same care in how you present yourself extends to building a business or personal brand.

Flodesk helps you design emails that look good and connect with your audience. Start building your brand with our intuitive email platform.