Internal Communication Emails: 10 Great Examples (& Other Tips)

In this article, you'll find 10 email examples for Internal Communication that have been sent to customers in the past from different companies. Seeing these examples can help you understand best practices and streamline your own email creation process.

What should go into Internal Communication emails?

A good Internal Communication email is clear, concise, and tailored to the specific needs of the team, ensuring that everyone is on the same page. It should include actionable information, foster engagement, and maintain a professional yet approachable tone.

• Subject Line: Keep it short and to the point, such as "Team Meeting Update" or "New Project Guidelines".
• Greeting: Use a friendly and inclusive greeting like "Hi Team," or "Hello Everyone," to set a positive tone.
• Main Message: Clearly state the purpose of the email in the first few sentences. For example, "I wanted to update you on the new project timelines" or "Please find the attached report for your review."
• Action Items: Highlight any required actions with bullet points or numbered lists. Phrases like "Please review by EOD" or "Submit your feedback by Friday" are effective.
• Closing: End with a motivational or appreciative note, such as "Thank you for your hard work" or "Looking forward to your input."
• Signature: Use a professional yet warm sign-off like "Best," or "Cheers," followed by your name and position.

Let's jump into it and explore 10 email examples of good Internal Communication emails!

10 Internal Communication Email Examples

1) Grammarly

Grammarly is a digital writing assistant that helps users improve their writing by providing suggestions for grammar, spelling, punctuation, and style. The email from Grammarly is a good example of internal communication because it is engaging and interactive, encouraging recipients to discover their communication style for the upcoming year, fostering a sense of community and self-improvement among employees.

2) Filevine

Filevine is a company that specializes in legal case management software, helping law firms streamline their operations. The email titled "👻 Summon Your FREE AirPods Today!" is a good example of internal communication because it effectively captures attention with a playful subject line and engages employees with a clear, enticing call to action, fostering a sense of excitement and participation within the team.

3) Loom

Loom is a video messaging tool designed to enhance workplace communication by allowing users to quickly record and share video messages. This email is a good example of internal communication to customers because it helps streamline communication, making it more efficient and personal, thereby freeing up more time for deep work by reducing the need for lengthy written emails and meetings.

4) Flock

Flock is a team communication and collaboration tool that integrates messaging, video conferencing, and file sharing into one platform. The email stands out as an internal communication example because it effectively highlights the tool's features, encouraging team members to utilize its capabilities for enhanced productivity and seamless collaboration.

5) Barrel

Barrel is a creative agency that announced their "Creative Conversations summer series" through an engaging email. The company did a good job with this email by using a captivating subject line and seasonal theme, which likely grabbed the recipients' attention and encouraged participation.

6) Smartpress

Smartpress is a company that provides printing services and ideas for communication through printed materials. The email from Smartpress is a good example of internal communication because it focuses on providing ideas for communication that connects, which is essential for internal messaging within organizations.

7) Slack

Slack is a communication platform designed to facilitate faster and more organized communication within teams. The email from Slack is effective for internal communication because it emphasizes the platform's ability to streamline communication, helping teams stay connected, reducing email clutter, and ensuring that important information is easily accessible and well-organized.

8) Rama Works

Rama Works is a company that specializes in creating detailed product comparison videos, such as their internal dampener comparison video. This email is a good example of internal communication because it is well-structured with a clear title, making it easy for recipients to understand the content at a glance, and it includes a specific subject line that directly addresses the email's content.

9) Avocode

Avocode is a design collaboration tool that simplifies the process of sharing, inspecting, and commenting on design files. The email stands out with its clean and modern design, featuring a bold title and a well-structured layout that makes the content easy to read and navigate, enhancing the overall user experience.

10) BigCommerce

BigCommerce is an e-commerce platform that provides businesses with the tools to create and manage online stores. The email about the "2018 BigCommerce Agency Partner Awards" is a great example of internal communication because it effectively communicates a critical deadline in a clear and concise manner, with an urgent and direct subject line that ensures recipients understand the importance of the message.

Why you should use Flodesk to help create your emails

With Flodesk, you can effortlessly craft stunning Internal Communication emails that captivate your team. Its intuitive design tools and beautiful templates empower you to create visually appealing messages that are both engaging and easy to read, ensuring your communication is always top-notch.

What is Flodesk?

Flodesk is the most intuitive email marketing platform for small businesses, designed to help you grow, nurture, and monetize your email list beautifully. Easily create, send, and automate emails that increase your reach and drive sales—no coding or design experience needed. Trusted by over 100,000 businesses globally, Flodesk offers powerful features without the hassle of complicated tools. Plus, with flat-rate pricing, your costs stay the same no matter how big your list grows.