5 Great Follow Up Email Templates To Copy & Paste

Sending a follow-up email can feel tricky, but it's often the key to getting the response you want.

Having a few go-to templates makes the process much simpler. They provide a solid foundation so you can craft a thoughtful message without starting from scratch.

Tips for Writing Follow Up Emails

• Add context. Don’t make them dig through their inbox. Briefly mention your previous email or conversation to give them an instant frame of reference. A simple reminder is respectful of their time.
• Provide new value. Instead of just a nudge, offer something useful—a relevant article, a new idea, or a helpful resource. This turns your follow-up from a simple reminder into a valuable touchpoint.
• Keep it short and direct. Your follow-up should be even more concise than your first message. Get straight to the point with a clear and simple ask that’s easy to digest at a glance.
• Make your call to action effortless. Ask a simple yes/no question or propose a specific time to talk. The easier you make it for them to respond, the more likely they will.

Types of Follow Up Email Templates We Will Cover

1. Thank You Email Template
2. Reminder Email Template
3. Feedback Request Email Template
4. Meeting Confirmation Email Template
5. Proposal Follow-Up Email Template

5 Follow Up Email Templates

1) Thank You Email Template

<template>

Subject: Thank you, [*Name*]

Hi [*Name*],

Thank you for taking the time to [*chat with me today/discuss the project*]. I enjoyed our conversation and learning more about [*their company/their goals*].

I’m especially interested in [*mention a specific, positive detail from the conversation*]. Based on what we discussed, I thought you might find this [*article/resource*] helpful.

Let me know if any questions come up. I look forward to hearing from you.

Best,

[*Your Name*]

[*Your Title*]

</template>

2) Reminder Email Template

<template>

Subject: Quick reminder: [*topic of original email*]

Hi [*Name*],

I'm writing to follow up on my previous email regarding [*topic*]. I wanted to send a gentle reminder that we're hoping to [*receive your feedback/get the documents*] by [*date or day*].

Your input is a key part of the process, and we're looking forward to hearing your thoughts. There's no rush, but we wanted to make sure it was still on your radar.

Let me know if you have any questions.

Best,

[*Your Name*]

[*Your Title*]

</template>

3) Feedback Request Email Template

<template>

Subject: Your thoughts on [*project/feature*]?

Hi [*Name*],

I'm writing to get your feedback on the recent [*project/design/document*] I sent over. Your perspective is valuable as we move forward, and we'd appreciate your thoughts.

We're particularly interested in your insights on [*mention a specific area, e.g., the user flow, the main argument*]. Any feedback you have would help us refine it.

Please take a look when you have a moment. No need for a formal write-up—even a few bullet points would be a great help.

Thanks,

[*Your Name*]

[*Your Title*]

</template>

4) Meeting Confirmation Email Template

<template>

Subject: Confirming our meeting on [*Date*]

Hi [*Name*],

This is a quick confirmation for our meeting scheduled for [*Date*] at [*Time*]. We'll be discussing [*Meeting Agenda/Topic*].

To help us prepare, I've attached [*a brief agenda/relevant document*]. Please feel free to add anything you'd like to cover.

If something comes up and you need to reschedule, just let me know.

Best,

[*Your Name*]

[*Your Title*]

</template>

5) Proposal Follow-Up Email Template

<template>

Subject: Following up on the [*Project Name*] proposal

Hi [*Name*],

I’m writing to follow up on the proposal I sent over on [*Date*] for [*Project Name*]. I wanted to see if you’ve had a chance to review it and if you have any initial thoughts or questions.

We’re confident that the proposed solution will help you achieve [*mention a key goal, e.g., growing your email list, streamlining your marketing*].

Is there a good time next week to connect for a brief call to walk through it together?

Looking forward to hearing from you.

Best,

[*Your Name*]

[*Your Title*]

</template>

What About Using Flodesk?

These templates give you a starting point for your follow-ups, and Flodesk provides the tools to send and automate them effectively. Our intuitive builder helps you design emails that look good and get your message across, all without needing any technical skills.

With features like automated workflows, you can nurture your audience and turn subscribers into customers. See how simple email marketing can be and get started with Flodesk.

Wrapping Up

A good template is the first step, but sending it with confidence is what gets results. Flodesk helps you design and send emails that reflect your brand's quality.

You can put these templates to work and see how effective your follow-ups can be. Start designing your emails with Flodesk today.