5 Great Follow Up Email Templates To Copy & Paste

Knowing what to say in a follow-up email can feel like a puzzle. You want to be persistent without being pushy, and clear without being cold.

That's where having a good template comes in handy. It gives you a solid starting point, so you can send beautiful, effective follow-ups with confidence.

Tips for Writing Follow Up Emails

• Jog their memory. Don't start with a vague "just following up." Instead, reply directly to your last email to keep the context in one thread. Briefly mention a specific point from your previous conversation to make it easy for them to recall who you are and what you discussed.
• Add value, don't just ask. Every follow-up is a chance to be helpful. Instead of just repeating your request, offer something new—a link to a useful resource, a relevant case study, or a quick insight that shows you're still thinking about their needs. This turns a simple nudge into a welcome gesture.
• Make your call to action clear. Be direct about what you want to happen next. Vague requests like "Let me know your thoughts" can be hard to act on. A specific question, such as "Do you have 15 minutes to connect on Thursday afternoon?" is much easier to answer.
• Keep it short and simple. Your follow-up should be even more concise than your original message. People are busy, so get straight to the point. A short, scannable email respects their time and is more likely to get a response.

Types of Follow Up Email Templates We Will Cover

1. Thank You Email Template
2. Reminder Email Template
3. Feedback Request Email Template
4. Meeting Confirmation Email Template
5. Proposal Follow-Up Email Template

5 Follow Up Email Templates

1) Thank You Email Template

<template>

Subject: Great connecting with you

Hi [Name],

Thank you again for your time earlier today. I really enjoyed our conversation about [specific project or topic] and learning more about your goals at [Their Company Name].

Our discussion about [mention a specific, interesting point] was especially insightful. It confirmed my excitement about the possibility of collaborating.

I’m looking forward to hearing about the next steps, but please don’t hesitate to reach out if you need anything else from me.

All the best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website or Portfolio Link]

</template>

2) Reminder Email Template

<template>

Subject: Following up on [Original Subject]

Hi [Name],

Hope you’re having a great week. I’m writing to follow up on my previous email about [topic of original email].

This is just a friendly reminder that we’re waiting on [specific item, e.g., your feedback, the signed document] to move forward with [project or next step].

Please let me know if you have any questions or if there’s anything I can do to help. I’m happy to jump on a quick call if that’s easier.

Thanks,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website or Portfolio Link]

</template>

3) Feedback Request Email Template

<template>

Subject: Feedback on [Project Name or Feature]

Hi [Name],

Hope you’re doing well. I’m writing to ask for your feedback on the [describe the project, e.g., new design mockups] I sent over earlier.

Your perspective on [specific area, e.g., the user flow, the copy] would be incredibly helpful as we move forward. We value your insights and believe they will improve the final result.

Please share your thoughts by replying to this email or by leaving comments directly in the file here: [Link to Document/Project].

Thanks in advance for your time and input.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website or Portfolio Link]

</template>

4) Meeting Confirmation Email Template

<template>

Subject: Meeting Confirmation: [Topic of Meeting] on [Date]

Hi [Name],

This is a quick confirmation for our upcoming meeting on [Date] at [Time]. We'll be meeting at [Location or Video Conference Link].

I'm looking forward to our discussion about [briefly state the meeting's purpose or agenda]. To help us make the most of our time, I've attached [mention any relevant documents, e.g., an agenda, a proposal] for your review beforehand.

If you need to reschedule or have any questions, please let me know.

Looking forward to it,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website or Portfolio Link]

</template>

5) Proposal Follow-Up Email Template

<template>

Subject: Following up on the [Project Name] proposal

Hi [Name],

I’m writing to follow up on the proposal I sent over on [Date]. I hope you’ve had a chance to look it over.

I wanted to see if you had any questions about the plan we outlined. I’m particularly interested to hear your thoughts on [mention a specific part of the proposal, e.g., the project timeline, the deliverables].

Are you available for a quick chat next week to discuss it? Let me know what works for you.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website or Portfolio Link]

</template>

What About Using Flodesk?

While these follow-up templates offer a great starting point, the right tool can make sending and managing your emails much simpler. Flodesk provides intuitive email marketing tools for small businesses, helping you grow your email list and connect with your audience. You can create, send, and automate your communications without any coding or design experience, allowing you to focus on your message.

Our platform gives you everything you need for effective email marketing, from a simple email builder to powerful automations and well-designed forms. We remove the complexity so you can send emails that look good and get results. It’s a straightforward way for businesses of any size to manage their email marketing with confidence.

Wrapping Up

Having the right words is half the battle; Flodesk helps you deliver them beautifully. Our platform is designed to make your email communication seamless and effective.

Take control of your email marketing and start sending communications that reflect your brand's quality. Sign up for Flodesk today to get started.