5 Great Change Of Address Email Templates To Copy & Paste

Announcing a change of address for your business is a big deal, and how you tell your email list matters. We’ve put together five different templates to help you share the news effectively.

Using a template takes the guesswork out of what to write. This ensures your message is clear and your subscribers know exactly where to find you next.

Tips for Writing Change Of Address Emails

• Keep the subject line clear. A straightforward subject like “We’re Moving!” or “Our New Address” works best. It immediately tells subscribers what the email is about without any fluff.
• Put the new address first. Place the most critical information—the new address, moving date, and any changes to your hours—right at the top. Don't make people scroll to find it.
• Explain why you’re moving. A single sentence can add a human touch. Whether you’re expanding into a bigger space or moving closer to your community, sharing the reason helps your audience feel connected to your journey.
• Use a visual. An email is more engaging with a picture. Include a photo of your new location or a clean, simple map to help people visualize where you’ll be.
• Add a call to action. Guide your subscribers on what to do next. This could be anything from asking them to update your contact card to inviting them to a grand re-opening event.

Types of Change Of Address Email Templates We Will Cover

1. Personal Move Notification Email Template
2. Business Relocation Announcement Email Template
3. Subscription Address Update Email Template
4. Customer Address Change Email Template
5. Vendor Address Update Email Template

5 Change Of Address Email Templates

1) Personal Move Notification Email Template

<template>

Subject: A Quick Update: I'm Moving!

Hi [*Name*],

I’m writing to share some personal news—I'm moving! I wanted to give you a heads-up so you can update your records.

Starting from [*Moving Date*], you can reach me at my new address:

[*Your New Street Address*]
[*City, State, Zip Code*]

I'm excited about this new chapter and settling into the [*Neighborhood/City*] area. My phone number and email address will stay the same.

Hope to catch up soon.

Best,

[*Your Name*]

</template>

2) Business Relocation Announcement Email Template

<template>

Subject: We're Moving to a New Location!

Hi [*Team/Customer Name*],

We have some exciting news to share. [*Your Company Name*] is relocating to a new office to better serve you. We wanted to let you know so you can update your records.

Starting from [*Moving Date*], our new address will be:

[*Your New Street Address*]
[*City, State, Zip Code*]

Our phone number and email address will not change. We're making this move to accommodate our growing team and we're excited to settle into a space that will help us continue our work. Please note our business hours may be affected on [*Date(s) of Move*].

We look forward to welcoming you to our new location soon.

All the best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

3) Subscription Address Update Email Template

<template>

Subject: Action Required: Update Your Shipping Address for [*Subscription Name*]

Hi [*Customer Name*],

To ensure your next [*Subscription Name*] delivery arrives at the right place, please take a moment to confirm your shipping address is up to date.

You can review and update your information by logging into your account: [*Link to Account Settings*]. Please make any necessary changes by [*Date*] so we can get your next shipment to you without any delays.

Thanks for helping us keep your account current.

All the best,

[*Your Name*]

[*Your Company Name*]

</template>

4) Customer Address Change Email Template

<template>

Subject: Confirmation: Your Address Has Been Updated

Hi [*Customer Name*],

This email confirms that the address associated with your account has been successfully updated. We’ve received your request and made the change.

All future correspondence will be sent to your new address:

[*New Street Address*]
[*City, State, Zip Code*]

If you did not authorize this change or if the address is incorrect, please contact our support team immediately. If this information is correct, no further action is needed.

Thanks for keeping your details up to date.

All the best,

[*Your Name*]

[*Your Company Name*]

</template>

5) Vendor Address Update Email Template

<template>

Subject: Important: Update to Our Billing and Shipping Address

Hi [*Vendor Name*],

We're writing to let you know that [*Your Company Name*] is moving. We want to ensure your records are current to prevent any disruptions with invoices or shipments.

Effective [*Moving Date*], please direct all future correspondence to our new address:

[*Your New Street Address*]
[*City, State, Zip Code*]

Please update our information in your system to ensure all future payments and deliveries are processed correctly. Our phone number and email address will remain the same.

We appreciate your prompt attention to this change.

Best,

[*Your Name*]

[*Your Position*]

[*Your Company Name*]

</template>

What About Using Flodesk?

Now that you have the right words for your announcement, Flodesk provides the tools to deliver your message. You can use our platform to create and send emails that look professional, with no design skills required.

Our intuitive builder and automations give you everything you need to manage your email marketing. Sign up for Flodesk and join over 100,000 businesses growing their email lists.

Wrapping Up

Announcing a move is a key moment for your business, and these templates give you a solid foundation. Now, you can send your announcement with an email that reflects your brand's quality.

Flodesk helps you design and send emails that your audience will want to open. Get started today and see how simple email marketing can be.