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Appointment Reminder Emails: 10 Great Examples (& Other Tips)

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In this article, you'll find 10 email examples for Appointment Reminders that have been sent to customers by various companies. Seeing these examples can help you create effective and visually appealing reminders for your own business.

What should go into Appointment Reminder emails?

A good Appointment Reminder email is concise yet informative, ensuring the recipient has all the necessary details at a glance. It should include the appointment date and time, location, and any preparation instructions, all presented in a visually appealing format.

  • Subject Line: Use clear and direct phrases like "Upcoming Appointment Reminder" or "Don't Forget Your Appointment Tomorrow!" to grab attention immediately.
  • Greeting: Start with a friendly and personalized greeting such as "Hi [Name]," to make the email feel more personal and engaging.
  • Appointment Details: Clearly state the date, time, and location of the appointment. For example, "Your appointment is scheduled for Monday, March 15th at 3:00 PM at our downtown office."
  • Preparation Instructions: Include any necessary instructions or items to bring. Phrases like "Please bring your ID and insurance card" or "Arrive 10 minutes early for paperwork" are helpful.
  • Contact Information: Provide a way for the recipient to contact you if they need to reschedule or have questions. For instance, "If you need to reschedule, please call us at (123) 456-7890."
  • Closing: End with a friendly closing and a call to action, such as "We look forward to seeing you!" or "Thank you for choosing us for your healthcare needs."

Let's jump into it and check out 10 fantastic examples of Appointment Reminder emails!

10 Appointment Reminder Email Examples

1) Grammarly

Grammarly

Grammarly is a digital writing assistant that helps users improve their writing by providing suggestions for grammar, spelling, punctuation, and style. The email from Grammarly titled "Your subscription renews soon" serves as a good appointment reminder because it effectively notifies the user about an upcoming event (subscription renewal). It is clear, concise, and provides essential information, ensuring that the user is aware of the renewal and can take any necessary actions in a timely manner.

2) Boka

Boka

Boka's email titled "Nano-Hydroxyapatite Naturally Remineralizes Teeth" is an excellent example of an appointment reminder because it effectively communicates the key details in a clear and engaging manner. The email provides essential information about the product and its benefits, ensuring that the recipient is well-informed and prepared for their upcoming appointment.

3) Vegamour

Vegamour

Vegamour is a company offering a 20% discount, likely in the beauty or wellness industry. The email from Vegamour is a good example for appointment reminders because it effectively uses a clear and concise subject line ("Reminder: Your 20% off is waiting for you") to grab attention, emphasizing the reminder aspect and making it suitable for timely notifications.

4) Magic Molecule

Magic Molecule

Magic Molecule's email titled "THIS IS A REMINDER" stands out as an appointment reminder because of its clear and direct subject line, ensuring the recipient immediately understands the purpose of the email. The design is both visually appealing and functional, effectively communicating the necessary details to prompt timely action from the recipient.

5) Park Mobile

Park Mobile

Park Mobile is a company that provides parking solutions. The email from Park Mobile was effective because it included a reminder about a free gift, which is a compelling call to action. The subject line "Reminder: A Free Gift From ParkMobile ๐Ÿš™" is attention-grabbing and likely to increase open rates. The use of an emoji (๐Ÿš™) adds a visual element that can make the email stand out in a crowded inbox.

6) Feeling Swell

Feeling Swell

Feeling Swell's email titled "Don't Forget Your Discount Code! ๐ŸŒŠ" is a great Appointment Reminder because it uses a clear and engaging subject line to capture attention immediately. The email provides all necessary details in a concise manner, ensuring the recipient is well-informed and motivated to take action.

7) Smalls

Smalls

Smalls is a company offering a promotional deal on a product sampler, specifically a 50% discount on a Smalls Sampler. The email is effective as an appointment reminder because it uses urgency and a clear call-to-action to prompt the recipient to take advantage of the 50% discount before the offer expires.

8) Loom

Loom

Loom is a platform that allows users to create and share video messages. The reminder email from Loom, titled "Smiles Davis has invited you to join your team on Loom," is a good example of an appointment reminder because it has a clear subject line and identifies the sender, making it easy for the recipient to recognize the source and understand the purpose of the email immediately.

9) TurboTax

TurboTax

TurboTax's appointment confirmation email stands out due to its clean and professional design, which includes a clear subject line and well-organized content. The use of a straightforward font and a visually appealing layout ensures that the recipient can easily understand the purpose of the email and find the necessary details at a glance.

10) Duolingo

Duolingo

Duolingo is a language-learning platform that sends daily reminders to its users to encourage them to continue their language studies. The email is effective as an appointment reminder because it is personalized, addressing the user by name ("Hi Smiles Davis"), and serves as a gentle nudge to remind the user of their daily commitment to learning Japanese, thereby helping them stay on track with their language-learning goals.

Why you should use Flodesk to help create your emails

With Flodesk, you can effortlessly create stunning Appointment Reminder emails that captivate your audience. Its intuitive drag-and-drop interface empowers you to design visually appealing emails in minutes, ensuring your reminders are not only effective but also a delight to receive.

What is Flodesk?

Flodesk is the most intuitive email marketing platform for small businesses, designed to help you grow, nurture, and monetize your email list beautifully. Easily create, send, and automate emails that increase your reach and drive salesโ€”no coding or design experience needed. Trusted by over 100,000 businesses globally, Flodesk offers powerful features without the hassle of complicated tools. Plus, with flat-rate pricing, your costs stay the same no matter how big your list grows.

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Flodesk Team
ABOUT THE AUTHOR
Flodesk Team

Flodesk Team is passionate about empowering entrepreneurs and businesses to create stunning, effective emails. With expertise in email marketing, automation, and design, weโ€™re here to share insights, tips, and strategies to help you grow your brand.

Discover what you can do with Flodesk

Stunning email marketing and automation tools to bring your brand to life and scale your small business.

TRY IT FREE