5 Great Application Follow Up Email Templates To Copy & Paste

So you’ve sent in your application. A thoughtful follow-up email can make all the difference while you wait.

Referring to a template takes the pressure off, helping you write a clear and effective message without overthinking it. We've outlined five different types you can adapt for any situation.

Tips for Writing Application Follow Up Emails

• Keep your subject line simple. Make it easy for the hiring manager to know who you are and why you’re emailing. Something like, “Following up on the [Job Title] Application - [Your Name]” works perfectly.
• Nail the timing. Sending a follow-up too soon can seem impatient. A good rule of thumb is to wait about a week after the application deadline passes. If no deadline was given, wait one to two weeks after you submitted your application.
• Add a touch of value. Don't just ask for an update. Briefly reiterate your enthusiasm for the role and connect it to a specific aspect of the company. You could even mention a new, relevant thought you had about the position since applying. It shows you're genuinely engaged.
• Be concise. Hiring managers are busy. A short, scannable email that gets straight to the point is always better. Aim for a few brief paragraphs that are easy to digest.
• Proofread carefully. Small details matter. A typo or grammatical error can distract from your message. Read your email aloud before hitting send to catch any mistakes and ensure it sounds natural.

Types of Application Follow Up Email Templates We Will Cover

1. Thank You Email Template
2. Status Update Email Template
3. Interview Request Email Template
4. Reconsideration Email Template
5. Networking Email Template

5 Application Follow Up Email Templates

1) Thank You Email Template

<template>

Subject: Thank you - [*Job Title*] Interview

Dear [*Hiring Manager Name*],

Thank you for taking the time to speak with me today about the [*Job Title*] position at [*Company Name*]. I enjoyed our conversation and learning more about the role, the team, and your goals for [*mention a specific project or topic discussed*].

Our discussion confirmed my enthusiasm for this opportunity. I am confident that my experience in [*mention 1-2 relevant skills*] aligns well with the responsibilities you outlined, and I am excited about the prospect of contributing to your team.

I look forward to hearing from you about the next steps. Please let me know if you need any additional information.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your portfolio or LinkedIn profile*]

</template>

2) Status Update Email Template

<template>

Subject: Following up on the [*Job Title*] Application

Dear [*Hiring Manager Name*],

I hope this email finds you well. I am writing to follow up on my application for the [*Job Title*] position, which I submitted on [*Date of Application*].

I remain very interested in this opportunity and the work you are doing at [*Company Name*]. I am confident that my experience in [*mention a specific skill or experience*] would allow me to contribute effectively to your team.

I understand you have a busy schedule, but I would appreciate it if you could provide a brief update on the status of my application and the timeline for the hiring process. Please let me know if there is any further information I can provide.

Thank you for your time and consideration.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your portfolio or LinkedIn profile*]

</template>

3) Interview Request Email Template

<template>

Subject: Interview Request: [*Job Title*] Position

Dear [*Hiring Manager Name*],

I am writing to follow up on my application for the [*Job Title*] position and to express my continued interest in joining your team at [*Company Name*]. Based on the job description, my experience in [*mention a specific skill or area of expertise*] seems to align well with the needs of the role.

I am eager to discuss how my background can help you achieve your objectives. Would you be available for a brief interview in the coming days? I am flexible and happy to work around your schedule.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your portfolio or LinkedIn profile*]

</template>

4) Reconsideration Email Template

<template>

Subject: Continued interest in the [*Job Title*] position

Dear [*Hiring Manager Name*],

Thank you for following up with me regarding my application for the [*Job Title*] position. While I was disappointed to learn that I was not selected, I appreciate you taking the time to consider my candidacy.

My enthusiasm for this role and for [*Company Name*] remains high. I am particularly drawn to your work in [*mention a specific project or company value*], and I am confident that my experience in [*mention 1-2 key skills*] would allow me to contribute to your team's goals.

I would be grateful if you would keep my application on file for any future openings. Please feel free to reach out if the circumstances of this role change or another position that aligns with my background becomes available.

Thank you again for your time and consideration.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your portfolio or LinkedIn profile*]

</template>

5) Networking Email Template

<template>

Subject: Connecting from [*Your Industry/Field*]

Dear [*Contact Name*],

I hope this email finds you well. I came across your profile while researching [*Company Name*] and was impressed by your work in [*mention their specific project or area of expertise*]. I recently applied for the [*Job Title*] position, and my interest in the company led me to you.

I have a background in [*mention 1-2 relevant skills or experiences*] and would appreciate the opportunity to learn more about your experience at the company. I am particularly interested in hearing your perspective on [*mention a specific aspect, like team culture or a recent project*].

Would you be open to a brief chat in the coming weeks? I am flexible and happy to work around your schedule. Thank you for your time and consideration.

Best regards,

[*Your Name*]

[*Your Phone Number*]

[*Your Email Address*]

[*Link to your portfolio or LinkedIn profile*]

</template>

What About Using Flodesk?

Now that you have these five templates for your application follow-up emails, the right tool can make sending them straightforward. Flodesk offers intuitive email tools for small businesses, helping you create, send, and automate messages that connect with your audience. You don't need any coding or design experience to get started.

Our platform is built to help both beginners and experts send well-designed, effective emails without the usual complexity. With a user-friendly email builder, capable automations, and clean forms, Flodesk gives you what you need for your email marketing.

Wrapping Up

A thoughtful follow-up email can set you apart during your job search. Our templates provide a solid foundation for any situation you might encounter.

Flodesk helps you send polished, effective emails with ease. Sign up to elevate your professional correspondence.