5 Great Account Receivable Email Templates To Copy & Paste

Asking for money can feel awkward, but a clear and professional accounts receivable email makes all the difference in getting your invoices paid.

Referring to a template takes the guesswork out of what to say. It helps you communicate effectively so you can get back to business.

Tips for Writing Account Receivable Emails

• Write a subject line that gets opened.
• This is your email's first impression. Make it clear and searchable. Including the invoice number and your business name helps your client immediately recognize and find it later.
• Lead with the key details.
• Respect your client's time. Place the invoice number, amount due, and due date right at the top. A quick summary makes everything easy to grasp.
• Re-attach the invoice.
• This small step removes a major hurdle. By attaching the invoice again, you give your client everything they need to get it paid, no digging through old emails required.
• Provide a direct path to payment.
• The goal is to make paying feel effortless. Include a prominent, clickable link to your payment portal. If you offer multiple options, lay them out clearly. A smooth process encourages prompt payment.

Types of Account Receivable Email Templates We Will Cover

1. Payment Reminder Email Template
2. Overdue Invoice Email Template
3. Thank You Payment Email Template
4. Account Statement Email Template
5. Payment Plan Proposal Email Template

5 Account Receivable Email Templates

1) Payment Reminder Email Template

<template>

Subject: Payment Reminder: Invoice #[Invoice Number] from [Your Company Name]

Hi [Client Name],

This is a friendly reminder that payment for invoice #[Invoice Number] for the amount of $[Amount Due] is due on [Due Date].

We've attached a copy of the invoice to this email for your convenience. You can view and pay the invoice online through our secure portal:

[Payment Link]

If you have any questions or have already sent the payment, please feel free to disregard this email. We appreciate your business.

Thanks,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

2) Overdue Invoice Email Template

<template>

Subject: Action Required: Invoice #[Invoice Number] is Overdue

Hi [Client Name],

This email is to follow up on invoice #[Invoice Number], which was due on [Due Date] and is now overdue. The outstanding amount is $[Amount Due].

We have attached another copy of the invoice for your records. You can settle the payment quickly and securely through our online portal:

[Payment Link]

If you have already sent the payment, please disregard this message. If you are having any issues with the payment or have questions, please let us know.

We appreciate your prompt attention to this matter.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

3) Thank You Payment Email Template

<template>

Subject: Thank You! We've Received Your Payment for Invoice #[Invoice Number]

Hi [Client Name],

This is to confirm we have successfully received your payment of $[Amount Paid] for invoice #[Invoice Number].

Your invoice is now marked as paid, and we've attached a receipt for your records. We appreciate your prompt payment.

Thank you for your business. We look forward to working with you again.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

4) Account Statement Email Template

<template>

Subject: Your Account Statement from [Your Company Name]

Hi [Client Name],

Here is your account statement for the period of [Start Date] to [End Date].

The attached statement provides a summary of all recent invoices, payments, and credits on your account. Your current outstanding balance is $[Total Amount Due].

If you have an outstanding balance, you can make a payment for all open invoices through our secure portal:

[Payment Link]

Please review the statement at your convenience. If you have any questions about your account activity or believe there is a discrepancy, please let us know.

Thanks,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

5) Payment Plan Proposal Email Template

<template>

Subject: Payment Plan Option for Invoice #[Invoice Number]

Hi [Client Name],

We're writing to follow up on invoice #[Invoice Number] for $[Amount Due], which is now overdue. We understand that managing cash flow can be challenging, and we want to work with you to find a solution.

To help, we'd like to propose a payment plan. We can split the outstanding balance into [Number of Installments] monthly payments of $[Installment Amount]. The first payment would be due on [First Payment Due Date].

If this plan works for you, please reply to this email to confirm, and we will get it set up. If you'd like to discuss a different arrangement, please let us know what works best for you.

Our goal is to support your business, and we hope we can resolve this together.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

What About Using Flodesk?

Now that you have these templates, Flodesk provides the platform to send and manage your client communications. Our intuitive email builder allows you to customize these templates to fit your brand, ensuring every message is professional and consistent.

You can handle your accounts receivable follow-ups and marketing campaigns from a single, straightforward platform. See how simple email can be and get started with Flodesk today.

Wrapping Up

Managing accounts receivable is simpler with clear, consistent communication. These templates give you a reliable foundation for every client follow-up.

Flodesk provides the platform to customize and send these emails, keeping all your client communications organized and on-brand. Start sending better emails today.